1995-04496-Order No. 95-018 Recorded 1/18/199595-04496
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF
An Order Accepting The Engineer's
Assessment Report, Accepting the
Improvement and Setting a Hearing on
the Proposed Assessment for Road
Improvements in Comanche Circle L.I.D.
REVIEWED
EL
DESCHUT COU
t
IJ
ORDER NO. 95-018 0138- 0058
WHEREAS, the Board of County Commissioners of Deschutes County,
Oregon, has received the Engineer's proposed assessment for each parcel
of land for the improvement of roads in Comanche Circle L.I.D.; and
WHEREAS, Deschutes County Code, Section 17.48.240 provides that
the Board must set a public hearing by Order of the Board to hear
objections to any such proposed assessment; now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON,
ORDERS as follows:
Section 1. That the report of the Engineer, marked Exhibit "A",
attached hereto and by this reference incorporated herein, is hereby
accepted, and that a public hearing for the purpose of hearing
objections to the proposed assessment shall be held on Wednesday,
February 8, 1995, at 10:00 a.m. in the Juvenile Justice Building, 1128
NW Harriman, Bend, Oregon 97701.
Section 2. The improvement has been made, inspected by the
Engineer and is hereby accepted by County Court.
Section 3. That the Director of Public Works, on behalf of the
Board of County Commissioners, mail written notice not less than five
days prior to the date of said hearing to the owners of the parcels
described in Exhibit "A", identifying the parcel, showing the proposed
assessment, and giving notice of the hearing scheduled in Section 1 of
this Order.
Section 4. That the written notice to be given in Section 3 shall
comply substantially with the form of notice marked Exhibit "B",
attached hereto and by this reference incorporated herein.
DATED this 18 Ill day of 1995.
y�D
BOARD OF COUNTY COMMISSIONERS �t �� 19
9,5
DESCHUTES COUNTY, OREGON �y
A E
Recording Secre ary
1 - ORDER NO. 95-018
Y H ! SLJJU�;HTER,
EN, QOMMZSS
- „ r
T L. NIPPER, COMM S IONER
EXHIBIT "A" 0138-0069
MEMORANDUM
DATE: January 11, 1995
TO: Board of County Commissioners
FROM: Tom Blust, County Engineer
RE: Comanche Circle LID, Final Assessment Report
This report is made pursuant to Sections 12.48.220 and 12.48.240 of the Deschutes
County Code (DCC) concerning the compilation of actual costs and determination of the
final assessment for the local improvement.
Background:
On March 30, 1994 the Board of County Commissioners (Board) initiated, by resolution,
the improvement of Comanche Circle in Deschutes River Woods Subdivision. A hearing
was held on the proposed improvement on May 25, 1994 at which time two objections,
out of 15 lots, were filed regarding the proposed road improvement.
Subsequently, the Board signed Order Number 94-091 directing the improvement to be
made and to construct the road by contract.
Construction Contract:
Engineering plans and construction contract documents were prepared by the Public
Works Department. Bids for the project were opened on July 28, 1994. Bids received
from three construction firms: Bend Aggregate and Paving, $92,644.90; Pieratt
Brothers, Inc., $100,835.40; and R.L. Coats, $116,713.00. The Board awarded the
contract on August 3, 1994, to the low bidder, Bend Aggregate and Paving Co., Inc., in
the amount of $92,644.90 (contract included both Seminole Circle LID and Comanche
Circle LID).
Acceptance of Improvements:
The construction of the local improvement was completed by the contractor, and
inspected and approved by the Engineer. The final payment on the contract was made on
January 4, 1995.
The Engineer recommends Board acceptance of the improvements within Comanche
Circle LID. Included in this package for the Board's signature is Order No. 95-017 for
the acceptance and establishment of Comanche Circle as a County Road.
Final Assessment Report
1/11/95
Page 2
Local Improvement - Actual Costs:
0138-0070
The actual costs of the local improvement, as defined in DCC 12.48.041, are as follows:
the construction cost is $34,933.83, the engineering and administration cost is $4,765.16,
and financing costs are $553.84, for a total improvement cost of $40,252.84. Attached as
part of this report are exhibits 1 through 4, detailing the actual costs.
Payment of the construction cost was made from the Local Improvement District Project
Fund (County Fund # 74). This fund will be reimbursed through assessment payments
and a future bond sale (combined with the LID's to be constructed in 1995). The
financing cost included as "actual cost" is the interest cost associated with the interim
financing from the LID Fund (refer to exhibit "Y').
Based on the method of cost allocation approved by the Board in Order No. 94-091, the
assessment to each of the 15 specially benefited lots is $2,683.52 ($40,252.84 divided
equally among the 15 lots). The actual cost is approximately 13% below the estimated
pre -assessment lien, which was $3,070.00 per lot, as specified in Order No. 94-091.
Final Assessment:
Based on the foregoing report, the Engineer recommends that the cost of $40,252.84 be
assessed against the 15 specially benefited lots within Comanche Circle LID at a rate of
$2,683.52 per lot as shown in Exhibit 5.
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3
SEMINOLE CIRCLE AND COMMANCHE CIRCLE L.I.D.
INTERIM FINANCING COST
0138-0074
DATE INTEREST (5%) BALANCE PAYMENT TOTAL TOTAL INT. TO DATE
9/7/94 $ - $ - $ 5,913.75 $ 5,913.75 $ -
10/5/94 $ 22.72 $ 5,936.47 $ 38,653.03 $ 44,589.50 $ 22.72
12/7/94 $ 386.45 $ 44,975.96 $ 38,714.36 $ 83,690.32 $ 409.18
1/19/95 $ 494.39 $ 84,184.71 $ 5,609.02 $ 89,793.73 $ 903.57
3/1/95 $ 505.71 $ 90,299.43 $ - $ 90,299.43 $ 1,409.27
Note: The interim financing cost is the interest on the construction costs financed
through the L.I.D. project Fund (Fund #74). A 5% interest rate was assumed for
the interim financing and a March 1, 1995 due date was assumed for the final
assessment.
Page 1
COMANCHE CIRCLE LID AND SEMINOLE CIRCLE LID
FINAL ASSESSMENT 0138-oo 75
TOTAL I
COMANCHE CIRCLE I
SEMINOLE CIRCLE
100%1
39.30%1
60.70%
CONSTRUCTION COST $ 88,890.16
$ 34,933.83
$
53,956.33
ENGR. & ADMIN. $ 12,125.09
$ 4,765.16
$
7,359.93
INTERIM FINANCING $ 1,409.27
$ 553.84
$
855.43
TOTAL $ 102,424.52
$ 40,252.84
$
62,171.68
# OF ASSESSED PARCELS
15
23
ASSESSMENT/PARCEL
$ 2,683.52
$
2,703.12
Note: These LID's were done under a single construction contract.
Costs have been allocated on a pro rata basis in relation to
the original cost estimate.
Page 1
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<name>
<address>
<city>, <state> <zip>
0138-00'79
Department of Public Works
61150 S.E. 27th St., Bend, OR 97702
EXHIBIT "B" (503) 388-6581 • FAX (503) 388-2719
NOTICE OF PROPOSED ROAD ASSESSMENT FOR
COMANCHE CIRCLE L.I.D.
DESCRIPTION: <description>
AMOUNT OF ENGINEER'S PROPOSED ASSESSMENT: $2,683.52
The Board of County Commissioners has, by Order No. 95-018,
set a hearing on Wednesday, February 8, 1995, at the
Deschutes County Juvenile Justice Building, 1128 NW Harriman,
Bend, Oregon 97701, at 10:00 a.m., regarding the road
improvement affecting the above tax lot for the purpose of
hearing objections to the assessments fixed in the Engineer's
Report of the road improvement abutting your land.
The proposed assessment for this parcel is shown above.
After this hearing, the Board will certify the assessments
against each parcel of land by Order of the Board. When the
assessments are certified, you will have thirty (30) days to
apply to pay the assessment in installments. If you do not
apply to pay the assessment in installments, the total amount
of the assessment will be due and payable. An application
will be mailed after the assessment is certified.
LARRY RICE, DIRECTOR OF PUBLIC WORKS
ON BEHALF OF THE BOARD OF COUNTY
COMMISSIONERS OF DESCHUTES COUNTY,
OREGON
Quality Services Performed with Pride
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