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1995-10786-Minutes for Meeting February 22,1995 Recorded 4/6/199595-10'786 01X38-0991 MINUTES DESCHUTES COUNTY BOARD OF COMMISSIONERS , Wednesday, February 22, 1995 "' 1'-1, , Commissioner Slaughter called the meeting to order at 10 ,' il Board of County Commissioners in attendance were Barry''H" Slaughter, Nancy Pope Schlangen, and Robert L. Nipper. Also present were Rick Isham, County Counsel; Susan Mayea, Support Services Manager; Mike Maier, County Administrator; Sue Stoneman, Community Relations Specialist; Bruce White, Assistant County Counsel; and Ralph Delamarter, Librarian. 1. SIGNATURE OF RESOLUTION NO. 95-024, SETTING A HEARING FOR THE COMMUNITY EVENT CENTER BONDS Before the Board was signature of Resolution No. 95-024, setting a hearing for the Community Events Center bonds. Rick Isham reported the resolution calls for a public hearing on March 15, 1995. The public hearing needs to be on the ballot measure that will be proposed for the May election. At the conclusion of the public hearing the Board may adopt a resolution to be put before the voters. Bob Mann asked if the County was putting this issue on the ballot. He also asked if he would be taxed for this. Commissioner Schlangen stated the Board was the vehicle to get this put on the ballot. The voters could then decide what they want to do. Deborah Hogan, Bend City Commission, felt there were items that would not be covered by the $20,000,000. She expressed concern that the budget for this project was short. She expressed concern regarding transportation and roads as well as parking for this facility. Ken Johnson, consultant who has worked with this committee, testified that the transportation issue had been studied. There was approximately $500,000 in system development charges in the budget. The parking analysis was discussed. He stated a transportation management plan will need to be put together to make sure it all works. Commissioner Slaughter asked if the timing had been matched against the Parkway schedule. Ken Johnson stated that even without the Parkway there would not be a problem with traffic. The traffic light at Colorado and Division would solve the one traffic problem. Commissioner Slaughter asked if the scheduling of events would overlap with Mt. Bachelor. tl: CROF{LtAED AQ ID 1995 0138-0992 Ken Johnson stated there will be have to be some fine tuning to the scheduling of events. Dave Hennessy, President of Sunriver Owners Association, asked what the impact would be on Sunriver residents. Mike Maier stated that residents of Sunriver would taxed the same as the other residents in Deschutes County. Sunriver would be involved with the room tax and property tax. Ken Johnson reported there are event centers a quite a few communities. The proposed center has a flat floor with seating. The events held would include concerts, sporting events such as hockey and basketball, family shows, ice skating, high school performances, high school graduation,in- line skating, performing arts events, and circus. A survey was done and it was felt there was enough interest by the citizens to put this issue to a vote. Dave Gormley, Sunriver Owners Association Board of Directors, testified in opposition to the Community Events Center. He felt this project was basically benefitting the people that lived in Bend and objected to the Sunriver owners having to help pay for the center. John Larkin, Steering Committee of Community Event Center, has been working on this project since January 1991. The resolution was not site specific, but Brooks Resources has donated 4 acres of land which was adjoining to Mt. Bachelor parking lot which would save a lot of money. Brett Everett, Oregon Lodging Association, testified in opposition to this room tax to support this event center. He felt the funds would be there without the increase of the room tax. Commissioner Schlangen stated the committee had been working on this for three years and did not feel it had been rushed. There would be three months of public hearings and meetings to accept public testimony. The voters would make the decision on this issue. Brett Everett stated the Oregon Lodging Association was suppose to be on the committee but they were never asked to participate. He felt there were available fundings to support this center rather than a room tax. Ken Johnson stated they did look at who the users of this facility would be. The users would be countywide not just from Bend. The users would also be people from out of town who would be staying in the local motel/hotel, eating at restaurants, etc. MINUTES PAGE 2 FEBRUARY 22, 1995 0138-0993 Commissioner Nipper asked if there was a timeline for putting this on the ballot in May. Rick Isham stated this was the last meeting at which the resolution could be signed in order to get it published, public hearings held and on the May ballot. Commissioner Schlangen stated this was a five year sunset on the room tax. Brett Everett asked if there was an administrative fee for the operators. Rick Isham stated there was no proposal for an administrative fee. The intent was to approach the cities with an intergovernmental agreement to have the cities act as a county tax collector. Commissioner Nipper asked what would happen if a city did not want to go along with the intergovernmental agreement process. Rick Isham stated you can levy the amount authorized in the serial levy. There would be a collection of tax for up to three years before the first event was ever held in the center. Kit Osborn, President of Bend Chamber of Commerce, supports the event center. The Chamber encourages the city and county to work together. It would be an economical advantage to the city. Terry O'Sullivan stated the only question was whether the people would get a chance to vote on this issue. Larry Browning, Sunriver Vacation Rental Managers Association, stated they did not see a benefit of the event center to Sunriver. SCHLANGEN: I would like to make a motion for signature of Resolution No. 95-024. NIPPER: Second. VOTE: SLAUGHTER: YES SCHLANGEN: YES NIPPER: YES MINUTES PAGE 3 FEBRUARY 22, 1995 0138=o,993 2. FIRST READING OF ORDINANCE NO. 95-011, IMPOSING A 1% INCREASE IN THE TRANSIENT ROOM TAX Before the Board was the first reading of Ordinance No. 95- 011, imposing a 1% increase in the transient room tax. SCHLANGEN: I move first reading of Ordinance No. 95-011, imposing a transient room tax, by title only. SLAUGHTER: I second it. VOTE: SLAUGHTER: YES SCHLANGEN: YES NIPPER: YES (To facilitate reading by title only) Chair Barry Slaughter performed the first reading of Ordinance No. 95-011, by title only. This item will be placed on the agenda for a second reading on March 8, 1995. 3. SIGNATURE OF TRUST DEED FOR BEND LA PINE SCHOOL DISTRICT BLOCK GRANT Before the Board was signature of a Trust Deed for Bend/La Pine School District Block Grant. Rick Isham stated this block grant was to transfer to the County as the ownership of interest to satisfy the Economic Development of the State. SCHLANGEN: I move signature of Trust Deed for Bend/La Pine School District Block Grant. NIPPER: I'll second that. VOTE: SLAUGHTER: YES SCHLANGEN: YES NIPPER: YES 4. SIGNATURE OF RESOLUTION NO. 95-034, CERTIFYING THE ROAD ASSESSMENTS ON CERTAIN REAL PROPERTY IN SEMINOLE CIRCLE L.I.D. Before the Board was signature of Resolution No. 95-034, certifying the road assessments on certain real property in Seminole Circle Local Improvement District. Bruce White reported the wrong exhibit "A" was attached to the originally adopted resolution. MINUTES PAGE 4 FEBRUARY 22, 1995 5. 6. 7. 0138-0993 15 SCHLANGEN: I move signature of Resolution No. 95-034, subject to review. NIPPER: I second it. VOTE: SLAUGHTER: YES SCHLANGEN: YES NIPPER: YES SIGNATURE OF RESOLUTION NO. 95-035, CERTIFYING THE ROAD ASSESSMENTS ON CERTAIN REAL PROPERTY IN COMANCHE CIRCLE L. I. D. Before the Board was signature of Resolution No. 95-035, certifying the road assessments on certain real property in Comanche Circle Local Improvement District. SCHLANGEN: I move signature of Resolution No. 95-035, subject to review. NIPPER: I'll second it. VOTE: SLAUGHTER: YES SCHLANGEN: YES NIPPER: YES SIGNATURE OF RESOLUTION NO. 95-038, TRANSFERRING CASH WITHIN VARIOUS FUNDS OF THE DESCHUTES COUNTY BUDGET Before the Board was signature of Resolution No. 95-038, transferring cash within the various funds of the Deschutes County budget. Mike Maier reported this transfer was for a total of approximately $800,000. NIPPER: I move approval of Resolution No. 95-038, transferring cash within various funds of the Deschutes County Budget. SCHLANGEN: I second the motion. VOTE: SLAUGHTER: YES SCHLANGEN: YES NIPPER: YES SIGNATURE OF CONDITION OF APPROVAL AGREEMENT FOR MORGAN AND LAVONNE SMITH Before the Board was signature of a Condition of Approval Agreement for Morgan and LaVonne Smith. MINUTES PAGE 5 FEBRUARY 22, 1995 0138-0993 (� SCHLANGEN: I move signature of condition of approval agreement. NIPPER: I'll second that. VOTE: SLAUGHTER: YES SCHLANGEN: YES NIPPER: YES 8. SIGNATURE OF FINAL PLAT FOR ALPENVIEW ESTATES, PHASE I, A SUBDIVISION IN THE RS ZONE IN BEND Before the Board was signature of a final plat for Alpenview Estates, Phase I, a subdivision in the RS Zone in Bend. SCHLANGEN: I move signature of final plat. NIPPER: Second. VOTE: SLAUGHTER: YES SCHLANGEN: YES NIPPER: YES 9. APPOINTMENT OF ROBERT SIMANSON TO VANDEVERT ACRES SPECIAL ROAD DISTRICT Before the Board was appointment of Robert Simanson to Vandevert Acres Special Road District Board of Directors. NIPPER: I move appointment of Robert Simanson to the Vandevert Acres Special Road District. SCHLANGEN: Second. VOTE: SLAUGHTER: YES SCHLANGEN: YES NIPPER: YES 10. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS Before the Board was approval of the weekly accounts payable vouchers in the amount of $456,831.11. NIPPER: I move approval of weekly accounts payable vouchers subject to review. SCHLANGEN: I second the motion. VOTE: SLAUGHTER: YES SCHLANGEN: YES NIPPER: YES MINUTES PAGE 6 FEBRUARY 22, 1995 11. 0138--099 RATIFICATION OF SCOTT JOHNSON'S SIGNATURE ON JUVENILE JUSTICE DELINQUENCY PREVENTION GRANT AWARD DOCUMENTS Rick Isham reported Scott Johnson has already signed it. Each of these contracts were previously approved by the Board. He would like authorization of his signature on the subgrant contract since they have been previously approved. SCHLANGEN: I move signature of ratification of Scott Johnson's signature. NIPPER: Second. VOTE: SLAUGHTER: YES SCHLANGEN: YES NIPPER: YES SCHLANGEN: I move approval of Scott Johnson's signature on the subgrant contracts. NIPPER: Second. VOTE: SLAUGHTER: YES SCHLANGEN: YES NIPPER: YES DATED this o� ;� day of , 1995, by the Board of Commissioners of Deschutes Count , Oregon. h1V Barry H. Slaughter,,Chairman ATTEST: Recording Secretary tM, N T �-Z �` 6u Nancy PoA- S jhlangen, CommiVsioner /? J RobOrt L. Nipper, Coxdd:Fs s ioner MINUTES PAGE 7 FEBRUARY 22, 1995