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1995-19887-Ordinance No. 95-008 Recorded 6/8/1995REVIEWED 95-19887 0146-1571 0- LWL COUNSEL BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON An Ordinance Amending Title 2, Chapter 2.32, Public Library and Library Board of Trustees, adding Section 2.32.052, Library Service Districts, and 2.32.054, District Boards. ORDINANCE NO. 95-008 THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, ORDAINS as follows: Section 1. Chapter 2.32, Public Library and Library Board'of Trustees, is amended as set forth in Exhibit A, attached hereto and by this reference incorporated herein. Section 2. Codification. County Legal Counsel shall have the authority to format the provisions contained herein in a manner that will integrate them into the County Code consistent with the County Legal Counsel form and style for ordinance codification. Such codification shall include the authority to make such changes, to make changes in numbering systems and to make such numbering changes consistent with interrelated code sections. In addition, as part of codification of these ordinances, County Legal Counsel may insert appropriate legislative history reference. Any legislative history references included herein are not adopted as part of the substance of this ordinance, but are included for administrative convenience and as a reference. They may be changed to correct errors and to conform to proper style without action of the Board of County Commissioners. 7�4 DATED this day of, 1995. BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON H., S:PAPGHTFiR, Chairman ATTEST: NANCY PbPE SrHtANGEN, Comm'ssioner -Z4 �Izz, 7497-, ' Recording Secretary ROBr L. NIPPER, Co er PAGE 1 - ORDINANCE NO. 95-008 (5-24---9-5) `F 6-7-95 �, 95 EXHIBIT A Chapter 2.32 PUBLIC LIBRARY AND LIBRARY BOARD OF TRUSTEES Sections: 2.32.010 Public library established. 2.32.020 Name of the library. 2.32.030 Board -Name. 2.32.040 Board -Purpose. 2.32.050 Board -Membership. 2.32.052 Library service districts. 2.32.054 District boards 2.32.060 Board -Compensation and conflict of interest. 2.32.070 Board -Expense reimbursement. 2.32.080 Board -Meetings and attendance. 2.32.090 Board -Officers. 2.32.100 Library director -Powers and duties. 2.32.110 Regular and special meetings - Quorum. 2.32.120 Regular and special meetings - Order of business. 2.32.130 Board -Committees. 2.32.140 Board -Powers and duties. 2.32.150 Amendments to chapter provisions. 2.32.010 Public library established. There is established in the county a public library system, pursuant to, under and in accordance with the provisions of Chapter 357 of the General Laws of Oregon, for the year 1919, to be known as "the Public Library of Deschutes County, Oregon." (Ord. 95-008 § 1, 1995; Order dated 1/7/20) 2.32.020 Name of the library. The name of the library shall be the Deschutes County Library System. (Ord. 95 - Chapter 2.32 0146-15'72 008 § 1, 1995; Ord. 81-030 Exhibit A, Art. 1, 1981) 2.32.030 Board -Name. The name of the board shall be the Deschutes County Library Board of Trustees, hereinafter in this chapter called "the board." (Ord. 81-030 Exhibit A, Art. 2, 198 1) 2.32.040 Board -Purpose. The purpose of the board shall be to govern the library, as described in section 2.32.140. (Ord. 81-030 Exhibit A, Art. 3, 1981) 2.32.050 Board -Membership. A. The membership of the board shall consist of nine residents of the county including at least one member from each of the district boards. They shall be appointed by the Board of County Commissioners for a period of four years, except that each membership may be terminated by a majority vote of the Board of Commissioners. Membership shall also include one member of the Board of County Commissioners who will have nonvoting, ex officio status. B. Appointments shall be made on a staggered basis for a period of four years, each beginning on July 1st in the year of appointment, incumbents to serve until regularly replaced. C. At the expiration of the term of any member of the board, the appointing body shall appoint a new member, or may reappoint a member, for a term, of four years. If a vacancy occurs, the appointing body shall appoint a new member for the unexpired term. D. No person hereafter appointed shall hold appointment as a member for more than two full consecutive terms, but any person may be appointed again to the board after an interval of one year (Ord. 95-008 § 1, 1995; Ord. 88-006 § 1, 1988; Ord. 81-030 Exhibit A, Art. 4 § 1-4, 198 1) (5/95) 2.32.052 Library service districts. A. Library service districts may be established within Deschutes County to construct, remodel or expand library facilities for their respective districts. Each district is authorized to charge fees, service charges and sell bonds to pay for the cost of capital construction of its library facilities. (Oregon Revised Statutes 451.010) B. The Board of County Commissioners is the governing body for the purpose of capital construction within each of the County Library Service Districts. (Oregon Revised Statutes 451.485) C. The Deschutes County Library Board of Trustees is authorized to appoint district board members on behalf of the Board of County Commissioners (Oregon Revised Statutes 357.463) in accordance with Chapter 2.32.054, 1994. (Ord. 95-008 § 1, 1995) 2.32.054 District boards. A. A library district board shall be appointed by the Deschutes County Library Board of Trustees for each of the library service districts established under Oregon Revised Statutes 357.463 and 451.010. Members of district boards shall reside within the boundaries of the respective library district. B. Each library district board shall consist of five to fifteen members (Oregon Revised Statutes 357.463). C. Appointments shall be made on a staggered basis for a period of four years, each beginning on January 1st in the year of appointment, incumbents to serve until regularly replaced. D. At the expiration of the term of any member of a district board, the appointing body shall appoint a new member, or may reappoint a member, for a term of four years, provided no person appointed shall hold appointment as a member for more than two full consecutive terms. Any person may be reappointed again after an interval of one year. If a vacancy occurs, the appointing body shall appoint a new member for the 0146-15"73 unexpired term. E. Requests for capital construction of facilities shall be submitted by each district board to the Deschutes County Library Board of Trustees which shall review and consider them. Following this review, the Board of Trustees shall forward these requests to the Board of County Commissioners with its recommendations. F. In addition to their responsibilities for library capital improvements within their districts, local district boards shall advise the Deschutes County Library Board of Trustees and its staff on library policy and procedures as well as service needs within the district. (Ord. 95-008 § 1, 1995) 2.32.060 Board -Compensation and conflict of interest. No member of the board or any district board shall have any financial interest, either directly or indirectly, in any contract to which the library is a parry, nor shall receive a salary or any payment for material or for services rendered by the board. (Ord. 95-008 § 1,1995; Ord. 81-030 Exhibit A, Art. 4 § 5, 1981) 2.32.070 Board -Expense reimbursement. Board members shall be reimbursed for expenses incurred in the performance of their duties, consistent with county policy. (Ord. 81- 030 Exhibit A, Art. 4 § 6, 1981) 2.32.080 Board -Meetings and attendance. Regular attendance at board meetings is important. Members who are absent three consecutive meetings during a one-year period may be asked to resign, enabling the Board of County Commissioners to appoint a replacement. (Ord. 88-006 § 2, 1988; Ord. 81- 030 Exhibit A, Art. 4 § 7, 198 1) 2.32.090 Board -Officers. A. Officers of the board shall be a chairperson and vice -chairperson. B. Officers shall be elected each year at the regular June meeting of the board. Chapter 2.32 2 (5/95) Officers elected at such meeting shall assume office on the July 1st following election. The first regular meeting of the board each July shall be the annual meeting of the board. C. The chairperson shall preside at all meetings, shall perform those functions usually associated with the office, and shall be able to make, second and vote on all motions. The chairperson shall solicit and incorporate input from all board members in the annual performance evaluation of the Library Director, consistent with the county personnel rules, to be placed in the Library Director's personnel file. D. The vice -chairperson shall preside in the absence of the chairperson. E. The County Treasurer shall have custody of all the money the title of which is invested by gift to the library, unless otherwise provided by the terms of the gift. F. The Library Director shall serve as secretary to the board and shall keep record of its actions. (Ord. 88-006 § 3, 1988: Ord. 83- 055 § 1, 1983; Ord. 81-030 Exhibit A, Art. 5 § 1-6,1981) 2.32.100 Library director -Powers and duties. A. The Library Director shall be the chief executive of the County Library, and as such shall be responsible for the administration of the library under the general policies approved by the board. The director shall be directly responsible to the board. B. The duties and responsibilities of the Library Director are: 1. The director shall attend all public meetings of the board and shall have the right to speak on all subjects under discussion, but shall not have the right to vote; 2. The director shall have charge of all properties belonging to the library and shall be responsible for the proper discharge of duties by all members of the staff, consistent with the county personnel rules; 3. The board shall consider all communications or petitions from employees with respect to library policies; however, the 0146-15'74 director shall have the right of recommendation prior to that consideration; 4. No one shall be appointed to the library staff except on the recommendation of the director. The director shall be responsible to the Board of County Commissioners for the employment and supervision of the staff, including all promotions, transfers, assignment of duties, fixing of hours of employment, and similar matters of administration, consistent with county personnel rules; 5. The director shall recommend a capital and operating budget to the board for approval and further recommendation to the Board of County Commissioners for final approval; and 6. The director shall operate within established budgetary categories. (Ord. 88-006 § 4, 1988; Ord. 81-030 Exhibit A, Art. 9 § 1, 1981) 2.32.110 Regular and special meetings - Quorum. A. The regular monthly business meeting of the board shall be the first Tuesday of each month, at [the Deschutes County Juvenile Justice Building, at five p.m., or at such other] times [or] and places as the board may determine. B. Special meetings of the board may be called by the chairperson at any time, provided that reasonable notice is given the members. C. A quorum for the transaction of business shall consist of five voting members of the board. (Ord. 95-008 § 1, 1995; Ord. 88- 006 § 5,1988; Ord. 81-030 Exhibit A, Art. 6 § 1 - 3, 1981) 2.32.120 Regular and special meetings - Order of business. A. The following agenda items must be included at all board meetings: 1. Call to order, 2. Approval of minutes; 3. Citizen comments; 4. Library board concerns; 5. Staff reports; and Chapter 2.32 3 (5/95) 6. Adjournment. B. Additional agenda items shall be included as needed. (Ord. 88-006 § 6, 1988; Ord. 81-030 Exhibit A, Art. 10 § 1, 1981) 2.32.130 Board -Committees. Special committees may be appointed by the chairperson from time to time to study areas of special interest. Such committees shall serve until the completion of the work for which they were appointed or until disbanded by a majority vote of the board. (Ord. 88-006 § 7, 1988; Ord. 81-030 Exhibit A, Art. 7 § 1, 1981) 2.32.140 Board -Powers and duties. As provided in Oregon Revised Statutes sections 357.490 and 357.520, the Board of County Commissioners vests in the board the following responsibilities: A. Recommending the appointment or dismissal of the Library Director to the Board of County Commissioners; B. Recommending to the Board of County Commissioners the addition or deletion of categorical staff positions; C. Formulating rules and policies for the governance of the library; D. Preparing and submitting an annual budget request; E. Approving all capital expenditures from the library fund or the library building fund; F. Acceptance, use or expenditure of any real or personal property or funds donated to the library, or purchase, control or disposal of real and personal property necessary for the purpose of the library, except that each donation shall be administered in accordance with its terms and all property or funds shall be held by the county; G. Recommend to the Board of County Commissioners selection of sites for public library buildings or for location of library facilities; H. Recommend to the Board of County Commissioners on matters of entering into contracts; 0146-15'75 I. Adopting rules and regulations for the purpose of rendering the use of the library to the greatest benefit of the people of the county. The board or its authorized representative shall exclude and cut off from the use of the library any persons who wilfully violate such rules, or may levy reasonable fines for violations of such rules and regulations. The board may, upon such terms as may be deemed proper, extend the privileges and use of such library to nonresidents of the taxing district which supports it, and may provide for the interchange of books with any other library; J. Such other activities as the Board of County Commissioners may assign; K. Make an annual report to the State Library and to the Board of County Commissioners; L. The board shall be responsible for acting or recommending action to assure ongoing distribution of information about the library to the community, and for involving the community with library projects, policies and issues; and M. The board shall assume responsibility for soliciting and accepting community concerns and comments regarding library issues and shall take or recommend action as appropriate regarding those concerns and comments. (Ord. 88-006 § 8, 1988; Ord. 81- 030 Exhibit A, Art. 8 § 1, 1981) 2.32.150 Amendments to chapter provisions. The following procedures shall govern the enactment of amendments to the bylaws codified in this chapter. A. Proposed amendments shall be presented at a regular monthly business meeting of the board; B. The action on the proposed amendments shall be deferred until the next regularly scheduled monthly business meeting of the board; and C. Adoption of amendments to these bylaws shall be by at least six members of the board and by two-thirds vote of the Board of Chapter 2.32 4 (5/95) 0146-15'76 County Commissioners. (Ord. 88-006 § 9, 1988; Ord. 81-030 Exhibit A, Art. 11 § 1, 1981) Chapter 2.32 5 (5/95) 0146-1577 REVIEWED 95-1g8t�8 BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES An Order Changing the Name of * - ° w, !3 Mall Drive to Beaver Drive. j ` ORDER NO. 95-098 WHEREAS, Deschutes County applied, pursuant to Title 16 of the Deschutes County Code governing Addresses and Road Names, to change the name of Mall Drive to Beaver Drive, located in Township 20 South, Range 11 East, Section 5, W.M.; and epartment has reviewed WHEREAS, the Deschutes oCCommunity ursuantDevelopment to Chapter 16D.16 of the Deschutes County approved the application andproposed namep Code; and WHEREAS, all public notices required to be given under Section 16.16.030(B) & (G) regarding the proposed name change have been given; and WHEREAS, all rights for appealing the Community Development Department's approval under Chapter 16.16 of the Deschutes County Code have expired; and WHEREAS, Section 16.16.030 (I) requires that road names be changed by order of the Board of County Commissioners; now, therefore, THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, ORDERS as follows: Section 1. That the name of Mall Drive be changed to Beaver Drive, as shown on Exhibit "A", attached hereto and by this reference incorporated herein. Section 2. That the Community Development Department take such further steps as are required to ensure that the road is so identified for all purposes. DATED this _1__ day9dA6=�L—1 1995. CiR��� Recording Secretary BOARD OF COUNTY COMMISSIONERS OF DESCHUTES C NTY, OREGON RY UGH T R, hair tiY/ W �n NAN E CHLANGEN, missionei R L. NIPPER, om ner APPENDIX "A" 0146-15'78 -• lI � Is 1 �� I IV C✓ J l l�V, r APPROXIMATE LOCATION w L ` • 199 -COMMON i) PROPOSED BEAVER DRIVE taft's ft to NORTH Cp l OO '10 `'� lip c too 'MAP T. 20 S., R. 11 E., Sec. 5 1 ;( I kCC