1995-32392-Minutes for Meeting July 26,1995 Recorded 9/14/199595.32392 . 014 l -1952
MINUTES
DESCHUTES COUNTY BOARD OF COMMISSIONERS 95 SFP I I, ,-j %: 26
Wednesday, July 26, 1995
Cl !-RX
Chair Slaughter called the meeting to order at 10:01 a.m.Board off`
County Commissioners in attendance were Barry H. Slaughter, Nancy
Pope Schlangen, and Robert L. Nipper. Also in attendance were Rick
Isham, County Counsel; Mike Maier, County Administrator; Susan
Mayea, Support Services Manager; Sue Stoneman, Community Relations
Specialist; Brad Mulvihill, Juvenile Program Manager; and Dennis
Maloney, Corrections Director.
CONVENE AS THE GOVERNING BODY OF THE REDMOND LIBRARY COUNTY
SERVICE DISTRICT
1. SIGNATURE OF RESOLUTION NO. 95-114, DIRECTING DESCHUTES COUNTY
TREASURER TO INVEST REDMOND LIBRARY BOND PROCEEDS
Before the Board was signature of Resolution No. 95-114,
directing Deschutes County Treasurer to invest the Redmond
Library bond proceeds.
SCHLANGEN: I move signature of Resolution No. 95-114.
NIPPER: I'll second it.
VOTE: SLAUGHTER: YES
SCHLANGEN: YES
NIPPER: YES
CONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
2. CONSENT AGENDA:
Consent agenda items before the Board of County Commissioners
were: 1) authorization to waive bid, payment and performance
bonds on equipment purchases; 2) approval of out-of-state
travel request for two surveyor employees to attend surveying
& mapping conference; 3) approval of fencing contract with
Mike's Fence Center to furnish and install fencing at Knott &
Negus Landfills; 4) approval of out-of-state travel request
for Ralph Delamarter; 5) signature of 1995/96 Personal
Services Contract with Doug Reinthal for his facilitation of
Skills Building Program for Youth; 6) appointment of Paul
Bianchina to the Deschutes County Planning Commission; 7)
signature of Resolution No. 95-110, authorizing Nancy Pope
Schlangen to approve weekly accounts payable vouchers and
final plats during week of July 31, 1995; 8) signature of
Conservation Easement as condition of approval for Fred
Kubena; 9) signature of Mylar for Obsidian Estates; 10)
signature of Liquor License Renewals for Alfalfa Store, Coho
Grill & Catering Service, Sisters KOA Campground, Moose Lodge
'/,Ci2OFIL IED7
KEY
F% ?Y 195 SEP 14 1995
0147-1053
#20903, La Pine Inn; and 11) signature of Conditions of
Approval Agreement for. James Hull to construct an industrial
building in an MC Zone.
SCHLANGEN: I move approval of consent agenda items #1-11.
NIPPER: I'll second it.
VOTE: SLAUGHTER: YES
SCHLANGEN: YES
NIPPER: YES
3. SIGNATURE OF _MODIFICATION OF EXISTING INTERGOVERNMENTAL
AGREEMENT BETWEEN CROOK, JEFFERSON, & DESCHUTES COUNTY AND
COIC
Before the Board was signature of a modification of the
existing Intergovernmental Agreement between Crook, Jefferson,
& Deschutes County and COIC.
Drew Foster of COIC reported the original Intergovernmental
Agreement was signed earlier this year. The modification
would extend the contract through June 30, 1997, and it would
pay COIC an additional $83,720 for all administrative tasks
through the end of that biennium.
NIPPER: I'll move signature of modification of
existing Intergovernmental Agreement between
Crook, Jefferson, & Deschutes County and COIC.
SCHLANGEN: Second.
VOTE: SLAUGHTER: YES
SCHLANGEN: YES
NIPPER: YES
4. APPOINTMENT TO THE DESCHUTES COUNTY BICYCLE ADVISORY COMMITTEE
Before the Board was the appointment of Franklin Jones to the
Deschutes County Bicycle Advisory Committee.
SCHLANGEN: I move appointment of Franklin Jones to the
Bicycle Advisory Committee.
NIPPER: I'll second.
VOTE: SLAUGHTER: YES
SCHLANGEN: YES
NIPPER: YES
MINUTES PAGE 2 JULY 26, 1995
5.
6.
7.
0147-.1954
SIGNATURE OF ORDINANCE NO. 95-052, AMENDING APPENDIX A OF
ORDINANCE NO. 89-010, THE HOUSE NUMBER AND UNIFORM ROAD NAMING
SYSTEM ORDINANCE
Before the Board was signature of Ordinance No. 95-052,
amending Appendix A of Ordinance No. 89-010, the house
numbering and uniform road naming system ordinance.
SCHLANGEN: I'll move
Ordinance No.
Appendix A.
NIPPER: I'll second.
first and second reading of
95-052, by title only, amending
VOTE: SLAUGHTER: YES
SCHLANGEN: YES
NIPPER: YES
Chair Slaughter performed the first and second reading of
Ordinance No. 95-052, by title only.
SCHLANGEN:
NIPPER:
VOTE:
I move adoption.
Second.
SLAUGHTER: YES
SCHLANGEN: YES
NIPPER: YES
APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS
Before the Board was approval of the weekly accounts payable
vouchers in the amount of $858,753.56.
NIPPER: I move approval of weekly accounts payable
vouchers subject to review.
SCHLANGEN: Second.
VOTE: SLAUGHTER: YES
SCHLANGEN: YES
NIPPER: YES
SIGNATURE OF ORDER NO. 95-126, TRANSFERRING CASH WITHIN
DESCHUTES COUNTY'S 1995/96 BUDGET
Before the Board was signature of Order No. 95-126,
transferring cash within the Deschutes County 1995/96 budget.
Susan Mayea reported this was a budgeted cash transfer. She
stated this transferred $500,000 from the Bancroft Bond
Redemption Fund to the Local Improvement District Fund.
MINUTES PAGE 3 JULY 26, 1995
E -F
9.
0147-1955
SCHLANGEN: I move signature of Order No. 95-126.
NIPPER: Second.
VOTE: SLAUGHTER: YES
SCHLANGEN: YES
NIPPER: YES
SIGNATURE OF RESOLUTION NO. 95-115, REPAYING LOAN TO FUND 05,
ROAD FUND, FROM FUND 74, LOCAL IMPROVEMENT DISTRICT FUND
Before the Board was signature of Resolution No. 95-115,
repaying loan to Fund 05, Road Fund, from Fund 74, Local
Improvement District Fund.
Susan Mayea reported this was to repay the loan made to the
Local Improvement District Fund.
SCHLANGEN: I move signature of Resolution No. 95-115.
NIPPER: Second.
VOTE: SLAUGHTER: YES
SCHLANGEN: YES
NIPPER: YES
ADOPTION OF POLICY NO. P-001-95, TRAVEL & EXPENSE
REIMBURSEMENT
Before the Board was adoption of Policy No. P-001-95, Travel
& Expense Reimbursement.
Susan Mayea reported this was a revision of travel expense &
reimbursement. This policy requires all request to be
submitted on reimbursement forms; all original receipts should
be attached to form; reimbursements should be requested
monthly or as the expenses are incurred; mileage will be
reimbursed at the rate allowed by the IRS; the County will
reimburse an employee, if they use their personal credit card
for county business, for the amount of the annual fee up to
$25.00; prepayment of conference cost and meals can be
arranged when submitted with registration form with a warrant
voucher at least three weeks prior to the conference but no
cash advances will be allowed; employees will be reimbursed
for meals but not for alcoholic beverages; the tip will be
limited to 15% of the total bill less any alcoholic beverages;
and the subsistence amounts have been set for a maximum amount
allowed for lodging, breakfast, lunch and dinner. Also
included in the policy are exceptions items.
SCHLANGEN: I will move adoption of policy P-001-95,
Travel & Expense Reimbursement.
MINUTES PAGE 4 JULY 26, 1995
0147-11956
NIPPER: I'll second.
VOTE: SLAUGHTER: YES
SCHLANGEN: YES
NIPPER: YES
10. SIGNATURE OF INTERGOVERNMENTAL AGREEMENT BETWEEN STATE OF
OREGON SENIOR & DISABLED SERVICES DIVISION AND DESCHUTES
COUNTY FOR REIMBURSEMENT OF TRANSPORTATION SERVICES
Before the Board was signature of an Intergovernmental
Agreement between the State of Oregon Senior & Disabled
Services Division and Deschutes County for reimbursement of
transportation services.
Susan reported this was a renewal of a contract to reimburse
the County for up to $120,000.
SCHLANGEN: I move signature of Intergovernmental
Agreement between the State of Oregon and
Deschutes County.
NIPPER: I'll second.
VOTE: SLAUGHTER: YES
SCHLANGEN: YES
NIPPER: YES
11. SIGNATURE OF RESOLUTION NO. 95-116, ESTABLISHING DESCHUTES
COUNTY PUBLIC SAFETY COORDINATING COUNCIL
Before the Board was signature of Resolution No. 95-116,
establishing Deschutes County Public Safety Coordinating
Council.
NIPPER: I move signature of Resolution No. 95-116,
establishing Deschutes County Public Safety
Coordinating Council.
SCHLANGEN: Second.
VOTE: SLAUGHTER: YES
SCHLANGEN: YES
NIPPER: YES
12. SIGNATURE OF HALL AGREEMENT REGARDING INSPECTION OF STRUCTURE
AT 64850 COLLINS ROAD
Before the Board was signature of the Hall Agreement regarding
inspection of a structure a 64850 Collins Road.
MINUTES PAGE 5 JULY 26, 1995
0147--1.90' 7
Rick Isham reported this was regarding the Fransone matter
which was a barn converted into a residence.
NIPPER: I'll move signature of Hall Agreement
regarding inspection of structure at 64850
Collins Road.
SCHLANGEN: Second the motion.
VOTE: SLAUGHTER: YES
SCHLANGEN: YES
NIPPER: YES
DATED this o�6 day of , 1995, by the
Board of Commissioners of Des chut s Co nty, Oregon.
AT
Recording Secret ry
42,�W
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H. Sla[ti,ghte , Ohairman
Nancy Popp Scplangen, Commissioner
Ro rt L. Nipper, CbyWissioner
MINUTES PAGE 6 JULY 26, 1995
