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1996-07434-Minutes for Meeting January 17,1996 Recorded 2/23/19969C-07171 4 0149-0992 MINUTES DESCHUTES COUNTY BOARD OF COMMISSIONERS January 17, 1996 Chair Nancy Pope Schlangen called the meeting to order at 10:02 a.m. County Commissioners present were Nancy Pope Schlangen, Robert L. Nipper, and Barry H. Slaughter. Also in attendance were Susan Mayea, Management Analyst; Tom Blust, County Engineer; Sue Stoneman, Community Relations Specialist; Bruce White, Assistant County Counsel; Brad Chalfant, Property Manger; Rick Isham, County Counsel; Catherine Morrow, Planner; Gary Giersdorf, Community Corrections Facility Director; Lt. Ruth Jenkin, Jail; George Read, Community Development Director; Lt. Greg Brown, Sheriff; and Paul Blikstad, Planner. 1. APPROVAL OF THE REDMOND URBAN AREA COMPREHENSIVE PLAN UPDATE COMMITTEE Before the Board was approval of the Redmond Urban Area Comprehensive Plan Update Committee. Bob Quitmeier reported there were 14 members on the committee. He stated all of the applicants were placed on the committee. He felt the representation was spread evenly between the city and the county. SLAUGHTER: I would move approval of the Redmond Urban Area Comprehensive Plan Update Committee i-0 cr, NIPPER: I'll second it. VOTE: SCHLANGEN: YES SLAUGHTER: YES `- NIPPER: YES r` ±T, CONVENE AS THE GOVERNING BODY OF THE DESCHUTES COUNTY COUNTY SERVICE DISTRICT 2. APPROVAL OF THE WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR DESCHUTES COUNTY 9-1-1 COUNTY SERVICE DISTRICT Before the Governing Body was approval of the weekly accounts payable vouchers for Deschutes County 9-1-1 County Service District in the amount of $74,381.88. NIPPER: I will move approval of the weekly accounts payable vouchers for Deschutes County 9-1-1 County Service District subject to review. SLAUGHTER: I'll second it. afEY"` E9 MINUTES 1 JANUARY 17, 1996$ ��CC..tttt 6 3. 4. 0149-0993 VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: YES CONVENE AS THE GOVERNING BODY OF THE 4-H/EXTENSION COUNTY SERVICE DISTRICT APPROVAL OF THE WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR THE 4- H/EXTENSION SERVICE DISTRICT Before the Board was approval of the weekly accounts payable vouchers for the 4-H/Extension County Service District in the amount of $330.00. SLAUGHTER: I move approval of the weekly accounts payable vouchers for the 4-H/Extension Service District upon review. NIPPER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: YES RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS APPROVAL OF MANAGEMENT AGREEMENT WITH LA PINE INDUSTRIAL GROUP Before the Board was approval of a Management Agreement with the La Pine Industrial Group. Susan Mayea reported this was a draft as she was waiting for an exclusion clause. This agreement was with the La Pine Industrial Group, a non-profit corporation. The La Pine Industrial Group will handle the management, lease and sale of the La Pine Industrial Park. The contract spells out what their powers are. Susan reported that they were an independent contractor. She requested the Board approve this agreement subject to review. Bob Lovlien requested the Board to authorize the agreement and thanked the county staff for all their hard work. SLAUGHTER: I will move approval of the Management Agreement with La Pine Industrial Group upon review. NIPPER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: YES MINUTES 2 JANUARY 17, 1996 0149-0994 5. PUBLIC HEARING ON SQUAW CREEK LOCAL IMPROVEMENT DISTRI Before the Board was a public hearing on the Squaw Creek Local Improvement District. Tom Blust reported this was to establish the final assessment amount. The Board had already established the boundary of the Local Improvement District. The Hearing was to allow people to comment on the final assessment costs. For the Squaw Creek Canyon Local Improvement District the construction costs $659,302, engineering and administration $44,208, and interim financing $15,039 for a total assessment of $718,550. The original estimate was $922,000. The assessment per parcel would be $5,733.12 for 116 of the 130 lots. There were 14 lots that were north of Buffalo Drive and they were assessed at a lower rate of $3,822.08 per lot. Tom Blust reported receiving one objection from Deanna Gaulik. She felt that her lot should not be included in the LID. Bruce White stated that notice was sent out to all of those who would be assessed. Bruce stated an interest rate would need to be established for those who need financing. He reported that bonds could not be sold for 60 days. Chair Schlangen opened the public hearing. There being no testimony, the public hearing was closed. Bruce White stated the order will be ready for signature next week. 6. PUBLIC HEARING ON GALEN ROAD LOCAL IMPROVEMENT DISTRICT Before the Board was a public hearing on Galen Road Local Improvement District. Tom Blust reported the Galen Road Local Improvement District construction costs at $66,059, engineering and administration $10,321, and interim financing $1,219 for a total assessment $77,600.72. He reported the assessment per lot was $2,874.10. He stated a portion of Ute Lane was paved earlier by the homeowners but it was not up to county standards. The County provided a thin overlay for $6,877 in order to provide a natural loop from Galen Road to Ute Lane for easier access for snow plowing. Chair Schlangen opened the public hearing. David Voos, a lot owner, asked if the assessment would be less because his lot was smaller than most of the lots in this local improvement district. Tom Blust stated the lot size MINUTES 3 JANUARY 17, 1996 0149~0995 would not effect the assessment because they still used the road as much as the others. Alex Males stated Deschutes River Woods was made up of a lot of low income and retired people. In the meetings people had been told the mails boxes would to be moved and the road would be plowed. He wanted to know why the snow plows had not been on Galen Road when there was snow. He stated the traffic was traveling too fast on the roads now. He felt the assessment was too high especially when it was coming out of a fixed income every month. Tom Blust reviewed the snow and ice removal plan that has been adopted by the County. Bruce White stated the lien was attached to the house at the time that the assessment was imposed and interest starts accruing at the time of the lien. The county requires that payments be made monthly. If the payments were not made, the county would then decide whether or not to foreclose on that property. If they qualify, they can defer it under a senior deferral. Ruth Sievers addressed the location of the mail boxes and related safety hazards. Commissioner Schlangen stated the residents needed to go to the post office with a request for changing the location of their mail boxes. Steve felt the $2,800 was too high. He was out of town for the original hearings. He objected to the way the road was built as the shoulder was too high on the road. Tom Blust reported these roads had 4 foot wide shoulders and the design was not intended for on -street parking. Jeff Johnson testified in opposition to the local improvement district. He objected to information given out by county employees as he felt it was inaccurate. He reported the original person initiating the LID had sold out and left the area. Fred Hampshire testified in opposition to local improvement district. He requested the Board come to Galen Road to take a look at it. Chair Schlangen closed the public hearing. MINUTES 4 JANUARY 17, 1996 0149-0996 7. PUBLIC HEARING ON APACHE/LAKEVIEW LOCAL IMPROVEMENT DISTRICT Before the Board was a public hearing on Apache/Lakeview Local Improvement District final assessments. Tom Blust reported the construction cost was $156,288, administration $13,239, and interim financing $2,883 for a total of $172,411. There were 50 benefited lots at an of assessment per lot $3,448 per lot. Chair Schlangen opened the public hearing. There being no testimony, the public hearing was closed. 8. PUBLIC HEARING ON CONSIDERATION OF SIGNATURE OF ORDER NO 96- 002, ORDERING THE TRANSFER OF REAL PROPERTY TO THE CITY OF REDMOND Before the Board was a public hearing on consideration of signature of Order No. 96-002, ordering the transfer of real property to the City of Redmond. Brad Chalfant reported this was the hearing for the exchange of real property with the City of Redmond. This exchange has been in process for close to three years. Chair Schlangen opened the public hearing. There being no testimony, the public hearing was closed. NIPPER: I'll move signature of Order No. 96-002, ordering the transfer of real property to the City of Redmond. SLAUGHTER: I'll second that. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: YES 9. PUBLIC HEARING ON CONSIDERATION OF 1996 COMMUNITY DEVELOPMENT BLOCK GRANTS Before the Board was a public hearing on consideration of the 1996 Community Development Block Grants. Susan Mayea stated this was the second public hearing to accept any testimony on the specific proposals that were presented at last weeks hearing. The two proposals the Board chose to forward was the County's handicapped accessibility project and the COBRA expansion project. MINUTES 5 JANUARY 17, 1996 0149-099'1 Chair Schlangen opened the public hearing. Toni Anderson, COBRA, thanked the Board for going forward with the COBRA project. There being no further testimony, Chair Schlangen closed the public hearing. SLAUGHTER: I move approval of Community Development Block Grants for 1996. NIPPER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: YES 10. 11:00 A M PUBLIC HEARING ON AN APPEAL OF THE HEARINGS OFFICER'S DENIAL OF TP -95-849, A 46 -LOT SUBDIVISION ON MORNINGSTAR DRIVE ADJACENT TO 18TH STREET Before the Board was a public hearing on an appeal of the Hearings Officer's denial of TP -95-849, a 46 -lot subdivision on Morningstar Drive adjacent to 18th Street. Chair Schlangen reviewed the criteria on this issue. Chair Schlangen asked for any prehearing contact by any member of the Board. All three Commissioners reported having no prehearing contact. Chair Schlangen also asked audience members if they felt any member of the Board of Commissioners should be challenged with bias or inability to make a fair decision in this matter. Challenges were made in writing. Commissioner Nipper felt he was not biased and would be able to make a fair decision on this issue. Commissioner Schlangen responded by stating she felt she would be able to make a fair decision and she did not feel that she was biased. Commissioner Slaughter stated he was familiar with the area but that would not keep him from making a fair decision on this issue. Paul Blikstad reported this was an appeal of the Hearings Officer denial for a 46 -lot subdivision in an RS zone. This was rezoned from RL to RS in 1985. The Hearings Officer denied the request. This hearing would be de novo. Hearings Officer based his denial on the fact that the road was not constructed to county standards. MINUTES 6 JANUARY 17, 1996 0149-0998 Tom Blust reported that when the county constructed 18th street, there was some additional right-of-way that had to acquired, and there were several agreements made during that time. The county constructed curb and sidewalk along 18th. Tom Blust commented on Gary Judd's letter which deals with the 22 foot strip. Chair Schlangen opened the public hearing. Sharon Smith, attorney representing the applicant, stated the applicant would be willing to upgrade the road to local road standards of 36 foot wide. She felt the Board needed to take a close look at the ruling regarding access to subdivisions. Myer Avadovich reported the neighbors are not unhappy with the Pat Bauer subdivision, the roads are the problem. He requested the county come up with some funds to improve the roads. He felt this was a high growth area and the county needed to do something about the roads. Tom Fitzpatrick testified in opposition. He stated Cooley Road was totally substandard and Boyd Acres was not up to standards. He stated the more subdivisions that are improved, the more traffic there would be generated. He emphasized the roads were not up to standards in these areas. Sharon Smith offered rebuttal on behalf of the applicant. She stated there was a difference as to whether a road was adequate or whether it met county standards. Morningstar Road has the capacity to handle the traffic from this subdivision. No action was taken on this item. The decision will be made January 31, 1996, at the 10 a.m. Board meeting. 11. SIGNATURE OF CONTRACT BETWEEN DESCHUTES COUNTY HEALTH DEPARTMENT AND GONZAGA UNIVERSITY DEPARTMENT OF NURSING Before the Board was signature of a contract between Deschutes County Health Department and Gonzaga University Department of Nursing. Deborah Witt stated this was agreement with Gonzaga University for a nurse practitioner. SLAUGHTER: I would move signature on contract between Deschutes County Health Department and Gonzaga University Department of Nursing. NIPPER: Second. MINUTES 7 JANUARY 17, 1996 VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: YES 0149-0999 12. SIGNATURE OF ORDER NO 96-013, AUTHORIZING THE SALE OF CERTAIN REAL PROPERTY TO CARSTEN SUNDIN Before the Board was signature of Order No. 96-013, authorizing the sale of certain real property to Carsten Sundin. Greg Brown reported this was another drug forfeiture. The closing papers are being reviewed by legal and he requested approval of the order, subject to review. SLAUGHTER: I would move signature of Order No. 96-013, authorizing the sale of certain real property to Carsten Sundin. NIPPER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: YES SLAUGHTER: I would move signature by Lt. Brown on the closing papers, pending legal review. NIPPER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: YES 13. SIGNATURE OF ORDERS NO 96-008 AND 96-009, AUTHORIZING THE REFUND OF TAXES Before the Board was signature of Orders No. 96-008 and 96- 009, authorizing the refund of taxes. SLAUGHTER: I would move signature on Orders No. 96-008 and 96-009, authorizing the refund of taxes. NIPPER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: YES MINUTES 8 JANUARY 17, 1996 0149-1000 ZT61,73 WOTOTS• )5_ • - Before the Board was approval of the weekly accounts payable vouchers in the amount of $738,797.45. NIPPER: I move approval subject to review. SLAUGHTER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: YES 15. SIGNATURE OF PERSONAL SERVICES CONTRACT WITH JODY CORONA TO CONDUCT LA PINE HEALTH CARE FEASIBILITY STUDY Before the Board was signature of a Personal Services Contract with Jody Corona to conduct La Pine Health Care feasibility study. Susan Mayea reported there had been a request for proposal process. The contract amount was for $14,500 for the duration of the contract. NIPPER: I'll move signature of Personal Services Contract with Jody Corona to conduct La Pine Health Care Feasibility Study. SLAUGHTER: I'll second it. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: YES 16. REAPPOINTMENT OF BOB FORKNER TO THE SPECIAL ROAD DISTRICT NO. BOARD OF •' Before the Board was reappointment of Bob Forkner to the Special Road District No. 1 Board of Directors. SLAUGHTER: I would move reappointment of Bob Forkner to Special Road District No. 1. NIPPER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: YES MINUTES 9 JANUARY 17, 1996 0149-1001 17. SIGNATURE OF MYLAR FOR COUNTY PARK, PHASE III Before the Board was signature of a mylar for County Park, Phase III. SLAUGHTER: I move signature on mylar. NIPPER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: YES 18. SIGNATURE OF MYLAR FOR CROSSROADS CENTER IN THE CITY OF BEND Before the Board was signature of a mylar for Crossroads Center in the City of Bend. SLAUGHTER: I'll move signature on mylar. NIPPER: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: YES 19. SIGNATURE OF RESOLUTION NO. 96-011, ADOPTION OF THE REDMOND PARK PROPOSED METHODOLOGY FOR SYSTEM DEVELOPMENT CHARGES Before the Board was signature of Resolution No. 96-011, adoption of the Redmond Park proposed methodology for system development charges. There will be hearing on February 21, 1996, on this issue. NIPPER: I'll move approval of Resolution No. 96-011, establishing a methodology for a system development charge for the Redmond Parks benefit area. SLAUGHTER: I'll second it. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: YES MINUTES 10 JANUARY 17, 1996 0149-1002 DATED this 17th date of January, 1996, by the Board of Commissioners of Deschutes Bounty. ATTEST: Recording Secretary N/ ur- �v n=v Nancy P p Sc langen, Chair Barry H. Slaughter, Commissioner Rob`rt L. Nipper, &AAssioner MINUTES 11 JANUARY 17, 1996