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1996-16556-Minutes for Meeting March 27,1996 Recorded 5/2/1996I MINUTES DESCHUTES COUNTY BOARD OF COMMISSIONEt Vic• Wednesday, March 27, 1996 The meeting of the Board of County Commissioners was called to order at 10:04 a.m. by Chairman Nancy Pope Schlangen. Commissioners in attendance were Nancy Pope Schlangen and Robert Nipper. Also present were: Rick Isham, County Counsel; Bruce White, Assistant County Counsel; Heidi Kennedy, Planner; Scott Johnson, Commission on Children and Families; and Sue Stoneman, Community Relations Specialist. 1. CONSIDERATION OF SIGNATURE OF INTERGOVERNMENTAL AGREEMENT 9-1-1 EMERGENCY REPORTING SYSTEM FOR DESCHUTES COUNTY Before the Board was signature of Intergovernmental Agreement 9- 1-1- Emergency Reporting System for Deschutes County. NIPPER: I move for Signature of Intergovernmental Agreement 9-1-1 Emergency Reporting System for Deschutes County. SCHLANGEN: I'll second it. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES CONVENE AS THE GOVERNING BODY OF 4-H/EXTENSION SERVICE DISTRICT 2. CONSIDERATION OF APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR 4-H/EXTENSION SERVICE DISTRICT Before the Board was consideration of approval of the weekly accounts payable vouchers in the amount of $6,391.25. NIPPER: SCHLANGEN: VOTE: I move approval upon review. I seconded. SCHLANGEN: SLAUGHTER: NIPPER: MINUTES 1 MARCH 27, 1996 YES EXCUSED YES 11,1CROf1 JUN 2'�, 1996 K' r lPIED MAY 0 1996 3. 4. 5. Al w �I_6J 9I — -1, 6Q CONSIDERATION OF SIGNATURE OF RESOLUTION 96-033 DECLARING CERTAIN EQUIPMENT SURPLUS AND DIRECTING DISPOSITION Before Board was consideration of signature of Resolution 96-033 Declaring Certain Equipment Surplus and Directing Disposition. NIPPER: I move approval of Resolution 96-033 Declaring certain equipment surplus and directing disposition. SCHLANGEN: I'll second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES CONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY 9-1-1 COUNTY SERVICE DISTRICT VOUCHERS•;COUNTY Before the Board was the consideration of approval of the weekly accounts payable vouchers for 9-1-1 County Service District in the amount of $17,689.57. NIPPER: I move approval subject to review. SCHLANGEN: I second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES CONSIDERATION OF SIGNATURE OF INTERGOVERNMENTAL AGREEMENT 9-1-1 EMERGENCY REPORTING SYSTEM Before the governing body was consideration of Signature of Intergovernmental Agreement 9-1-1 Emergency Reporting System. NIPPER: I move for signature of Intergovernmental Agreement 9-1-1 Emergency Reporting System. SCHLANGEN: I'll second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES CONVENE AS THE GOVERNING BODY OF THE REDMOND LIBRARY COUNTY SERVICE DISTRICT CONSIDERATION OF APPROVAL OF THE WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR REDMOND LIBRARY COUNTY SERVICE DISTRICT MINUTES 2 MARCH 27, 1996 7. Before the governing body was consideration of approval of the weekly accounts payable vouchers in the amount of $140.00. NIPPER: I move for approval upon review. SCHLANGEN: I seconded. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES CONVENE AS THE GOVERNING BODY OF BEND LIBRARY COUNTY SERVICE DISTRICT WSIMPTORTIMMS •� VOUCHERS.- •• BEND LIBRARY COUNTY Before the governing body was consideration of approval of the weekly accounts payable vouchers in the amount of $6,888.34. NIPPER: I move approval subject to review SCHLANGEN: I'll second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS CONSENT AGENDA: Consent agenda items before the Board of County Commissioners were: (1) consideration of Resolution to Site Recycling and Transfer Facilities at Knott Landfill Location; (2) consideration of Signature of final plat for Eagle Crest II Phase I; (3) consideration of Signature of Order 96-035 Authorizing the Refund of Taxes; (4) consideration of Signature of Subdivision Plat, Phase 1 of Summit; (5) consideration of Appointment of Valerie Stephenson to Central Oregon Regional Workforce Quality Committee; and (6) Consideration of Signature of Resolution 96-034 Declaring Certain Equipment Surplus and Directing Disposition NIPPER: I would move approval of the consent agenda. SCHLANGEN: I second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES MINUTES 3 MARCH 27, 1996 0'+ 63"4 9. PRESENTATION OF THE YEARLY DISCRIMINATION REPORT Lauana Tani, Coordinator of The Deschutes Discrimination Reporting Line presented the Board with the 1995 Report. The report indicates 21 acts of discrimination were reported last year. She also reported she has received 10 calls thus far in 1996. 10. UPDATE OF GOVERNOR'S TRANSPORTATION PLAN Suzanne Johannsen was present and gave an update of the Governor's Transportation Plan. She provided the Board with some background information on the Governor's Transportation Initiative. There are five regional committees and one Statewide committee. Suzanne is a member of the Central Oregon Regional Advisory Committee and has attended meetings held in The Dalles and Klamath Falls. A meeting has been scheduled for April 15 in Bend and the Board will be invited to participate in this meeting. She discussed in general the different issues discussed in these meetings. Suzanne reported that since this region is so large, there are items that may be of concern to one area, but not to another. Jerry Thackery also spoke on this item. The Governor is looking at livability issues and total transportation needs within each area. 11. DISCUSSION OF MEETING HELD 3/26 REGARDING PHILOSOPHICAL DIFFERENCES BETWEEN STATE AND LOCAL CCF DIRECTION Scott Johnson reported to the Board the results of the meeting held March 26 at Welcome Center. Commissioners from five of the six counties in this region were present to discuss the degree to which a local governance model in Human Services is getting the level of support they need from several sectors. He reported that several issues that were submitted to the State Commission on Children and Families have been denied or are still pending. Scott indicated that draft wording of a resolution will be submitted to the Board for consideration at the next Board meeting. This resolution will be signed by each of the five counties present at the meeting. This resolution will be directed to several audiences including a meeting of AOC Human Services Committee, a meeting of local directors of commissions around the state, forwarded to the State Commission, shared at a statewide meeting in May and shared with the Governor's office. A second item for consideration by the Board next week is a Resolution requesting a waiver of Youth Conservation Corp funds and a transfer of community service funds. MINUTES 4 MARCH 27, 1996 12. 0151-1645 Before the Board was the adoption of Ordinance No. 96-002, Amending the Comprehensive Plan for the La Pine Urban Unincorporated Community. Nancy had several questions regarding specific wording in the Ordinances under consideration. Heidi Kennedy, Planner and Bruce White, Assistant County Council were present to answer questions of the Board. The maps showing the commercial areas were reviewed by the staff and the Board. Bruce indicated that included in the attachments were findings which outlined the Boards considerations in not expanding further the commercial areas. Rick Isham had one mapping question regarding the 488 acres the county acquired which included a 20 acres parcel planned as a residential area. He requested that Heidi check to see if with the boundary changes did the designation for this 20 acre parcel remain residential. Bruce also pointed out to the Board there were two areas we were going to facilitate zone changes in the future. One is when the infrastructure is in place for the commercial we want them to be able to change. They are zoned residential at this time, with an underlying comp plan designation as commercial. Comp Policy 13 on page 18 has been put in place that says they don't need to meet the regular zone change criteria, they merely need to show the sewer and water are in place and the road abutting the property is up to county standards. Upon application a zone change would be granted. Also, where property is zoned flood plain it is planned for commercial, but until they get a map change from FEMA it will remain in flood plain. Comp Plan Policy 20 has been added to protect the industrial base from incompatible commercial uses. Suggested word change in Policy 39, take out the wording "and managing" to read: "The County shall support the La Pine Special Sewer Board creating a water district." NIPPER: I move first and second reading of Ordinance 96-002 by title only with the correction of wording in Policy 39 on page 20, taking out the wording "and managing." SCHLANGEN: I'll second that motion. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES MINUTES 5 MARCH 27, 1996 Chair Schlangen performed the first and second reading of Ordinance No. 96-002, by title only. NIPPER: I move for adoption of Ordinance No. 96-002 as amended. SCHLANGEN: I'll second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES 13. ADOPTION OF ORDINANCE NO 96-003, AMENDING DESCHUTES COUNTY CODE TITLE 18 FOR THE LA PINE URBAN UNINCORPORATED COMMUNITY Before the Board was adoption of Ordinance No. 96-003, Amending Deschutes County Code, Title 18, for the La Pine Urban Unincorporated Community. Bruce White reviewed changes which basically corrected cross- references. A new definition -Unincorporated Community was added to the Ordinance, Section 3 "18.04.1063. Two typographical errors were corrected: Page 3 of the exhibit, 18.61.030 D. last paragraph should read 'Unincorporated' instead of `Unincoporation.' Page 6 of the exhibit, 18.61.040 C 3.b. end of first line take out the word `a' to read `An applicant must demonstrate that affected.....' NIPPER: I move first and second reading of Ordinance No. 96-003 by title only with the corrections noted by Bruce White. SCHLANGEN: I'll second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES Chair Schlangen performed the first and second reading of Ordinance No. 96-003 by title only. NIPPER: I move adoption of Ordinance No. 96-003. SCHLANGEN: I'll second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES 14. ADOPTION OF ORDINANCE NO 96-004 AMENDING THE DESCHUTES COUNTY COMPREHENSIVE PLAN MAP FOR THE LA PINE URBAN UNINCORPORATED COMMUNITY MINUTES 6 MARCH 271 1996 Before the board was adoption of Ordinance No. 96-004, Amending the Deschutes County Comprehensive Plan Map for the La Pine Urban Unincorporated Community. NIPPER: I move first and second reading of Ordinance No. 96-004 by Title only. SCHLANGEN: I seconded. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES Chair Schlangen performed first and second reading of Ordinance No. 96-004 by title only. NIPPER: I move adoption of Ordinance No. 96-004 by title only. SCHLANGEN: I'll second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES 15. ADOPTION OF ORDINANCE NO 96-005 AMENDING THE DESCHUTES COUNTY CODE TITLE 18 ZONE MAP FOR THE LA PINE URBAN UNINCORPORATED COMMUNITY Before the Board was adoption of Ordinance No. 96-005, Amending the Deschutes County Code, Title 18, Zone Map for the La Pine Urban Unincorporated Community. NIPPER: I move first and second reading of Ordinance No. 96-005 by title only. SCHLANGEN: I'll second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES Chair Schlangen performed first and second reading of Ordinance No. 96-005 by title only. NIPPER: I move adoption of Ordinance No. 96-005. SCHLANGEN: I'll second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES MINUTES 7 MARCH 27, 1996 16. 17. ORDINANCE NO 96-006 AMENDING THE COMPREHENSIVE PLAN FOR WICKIUP JUNCTION RURAL SERVICE CENTER Before the Board was consideration of Ordinance No. 96-006, Amending the Comprehensive Plan for Wickiup Junction Rural Service Center. NIPPER: I move first and second reading Ordinance No. 96-006 by title only. SCHLANGEN: I second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES Chair Schlangen performed first and second reading of Ordinance No. 96-006 by title only. NIPPER: I move adoption of Ordinance No. 96-006. SCHLANGEN: I second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES ADOPTION OF ORDINANCE NO 96-007, AMENDING DESCHUTES COUNTY CODE TITLE 18 FOR WICKIUP JUNCTION RURAL SERVICE CENTER Before the Board was adoption of Ordinance No. 96-007, Amending Deschutes County Code, Title 18, for Wickiup Junction Rural Service Center. Bruce White indicated the same language as Ordinance 96-003 will be added on page 2 of the exhibit - 18.62.020 Section 6. Yards, a. to read: ` The front yard shall be no more than 20 feet, except as otherwise allowed by Section 18.124.070(C)(3)(b). NIPPER: I move first and second reading of Ordinance No. 96-007 by title only with addition of language as suggested by Bruce White SCHLANGEN: I'll second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES Chair Schlangen performed first and second reading of Ordinance No. 96-007 by title only. MINUTES 8 MARCH 27, 1996 i NIPPER: I move adoption of Ordinance No. 96-007. SCHLANGEN: I'll second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES El - M61191 =-we Before the Board was adoption of Ordinance No. 96-008, Amending Deschutes County Code, Title 18, for the Wickiup Junction Rural Service Center. NIPPER: I move first and second reading of Ordinance No. 96-008 by title only. SCHLANGEN: I second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES Chair Schlangen performed first and second reading of Ordinance No. 96-008 by title only. NIPPER: I move adoption of Ordinance 96-008. SCHLANGEN: I second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES 19. ADOPTION OF ORDINANCE NO 96-009 AMENDING THE DESCHUTES COUNTY CODE TITLE 18 ZONING MAP FOR THE WICKIUP JUNCTION Before the Board was adoption of Ordinance No. 96-009, Amending the Deschutes County Code, Title 18, Zoning Map for the Wickiup Junction Rural Service Center. NIPPER: I move first and second reading of Ordinance No. 96-009 by title only. SCHLANGEN: I'll second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES Chair Schlangen performed first and second reading of Ordinance No. 96-009 by title only. MINUTES 9 MARCH 27, 1996 NIPPER: I move adoption of Ordinance No. 96-009. SCHLANGEN: I second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES 20. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS Before the Board was approval of the weekly accounts payable vouchers in the amount of $227,216.03. NIPPER: I move approval upon review. SCHLANGEN: I'll second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES 21. SIGNATURE ON PINE CANYON PHASE ONE SUBDIVISION Before the Board was signature on Pine Canyon, Phase One Subdivision. NIPPER: I move signature of Pine Canyon, Phase One Subdivision SCHLANGEN: I'll second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES 22. SIGNATURE ON IVY CREEK SUBDIVISION Before the Board was signature on Ivy Creek Subdivision NIPPER: I move signature on Ivy Creek Subdivision SCHLANGEN: I'll second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES 23. ORGANIZATIONAL ADJUSTMENT, BEND LIBRARY Before the Board was consideration of organizational adjustment of the Bend Library. Chair Schlangen reported that Vance Jacobson had done a study relative to the workload in the Bend Library with the MINUTES 10 MARCH 27, 1996 Y recommendation that Ralph Delamarter needed additional help. NIPPER: I move that we create a position of Bend Librarian and Patti Bailey be promoted to that position effective April 1, 1996. SCHLANGEN: I second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSE NIPPER: YES 24. CONSIDERATION OF LETTER OF COMMITMENT FROM DESCHUTES COUNTY TO PARTICIPATE IN A FEDERAL TRAFFIC SAFETY GRANT The Board signed a letter of commitment from Deschutes County to participate in a Federal Traffic Safety Grant. DATED this 27th day of ATTEST: S Recording Secre'a y MINUTES 11 MARCH 27, 1996 1996. fancy P ScVlangeri, Chair (� Barry Jj. Slaughter, Commissioner ` l� ` RoY�6rt L. Nipper, CoAadissioner