1996-22004-Resolution No. 96-059 Recorded 5/30/199696-22004
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
ACTING AS THE GOVERNING BODY OF THE
DESCHUTES COUNTY 911 COUNTY SERVICE DISTRICT
A Resolution Authorizing the
Execution and Delivery of :
Agreements for the Lease Purchase
of Computers, Software and Phone * __
Systems in the Principal
Amount of $128,066.68
RESOLUTION NO. 96-059
REVIEWED
t�-u 0
LEGAL COUNSEL
WHEREAS, minutes of a meeting of the Board of County Commissioners
(Board) of Deschutes County, Oregon, acting as the governing body of
the Deschutes County 911 County Service District (District), held at
the Juvenile Justice Building on the 29th day of April, 1996, pursuant
to legal call therefor according to law; and
WHEREAS, there was present a quorum of the duly elected and
qualified District Board; and
Whereas, the District is currently purchasing two computer
systems, a phone system and CRT radios under separate existing lease
purchase agreements and wishes to refinance such systems by entering
into a new lease purchase agreement; and
Whereas the District also wishes to purchase two new personal
computer systems; and
Whereas, the District wishes to finance all such transactions
under the same lease purchase agreement and it appearing to the Board
to be desirable to do so;
WHEREAS, it appearing to the Board that it has the authority to
enter into such Agreement pursuant to ORS 279.101; and
WHEREAS, the District has authority to enter into the Agreement
and to perform the actions contemplated by the Agreement; and
WHEREAS, the following resolution, upon motion duly made and
seconded was unanimously adopted; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, ACTING AS THE GOVERNING BODY OF THE DESCHUTES COUNTY
911 COUNTY SERVICE DISTRICT, as follows:
Section 1. That the District enter into a Municipal Lease
Purchase Agreement plus all schedules, exhibits and attachments
thereto, with United States National Bank of Oregon, as Lessor (Lessor)
and this District as Lessee covering the refinancing and lease of
computer system, software, installation and incidental costs (Project).
Said agreement being dated the 1st day of May, 1996, calling for rental
amounts not exceeding in the aggregate $128,066.68, plus interest at
the rate of 6.25% per annum, such agreement transacted under the
provisions of ORS 279.101, and such agreement containing a provision
indemnifying the Lessor against loss and expense incurred as a re It
of interest income from the Lease becoming taxsi4�bleCRoFI D or inc�
PAGE 1 - RESOLUTION N0. 96-059 (4/29/96) JUN 2 7 1996 i6N t996
result of the exclusion of any portion of interest paid by Lessor which
is currently deductible.
Section 2. That any one of the following persons Nancy Pope
Schlangen, Chair, and Michael A. Maier, Director of Administrative
Services, are authorized and empowered in the name of the District to
execute and deliver to the Lessor the above-described Municipal Lease
Purchase Agreement together with all exhibits, schedules and
attachments, and to take any other actions necessary to secure
appropriate financing for the Project.
Section 3. That this resolution shall constitute a continuing
authority to the designated person or persons to act on behalf of the
District, and the powers and authority granted herein shall continue
until revoked by the District, and formal written notice of such
revocation shall have been given to the Lessor.
Section 4. That the District covenants as follows regarding any
federal tax legislation which may apply to this Lease: the Lease is
not a private activity lease; the District does not reasonably expect
to issue tax exempt obligations exceeding $10 million during the
calendar year; the District designates the Lease as a qualified tax-
exempt obligation for purposes of the deduction for interest expense by
financial institutions.
Section 5. That the Board by and hereby is authorized and
directed to deliver to Lessor a duplicate original of this resolution.
Section 6. This certifies, that the undersigned is the District
Board of the above named municipal corporation; that the foregoing is
a full, true and correct copy of this resolution unanimously passed by
the Board thereof at a meeting of said Board held on the day and the
place above specified, legally called and held, at which a quorum was
present and voting.
Section 7. I further certify that these are the specimen
signatures of those persons authorized to enter into this transaction
on behalf of the corporation.
DATED this _ day of April, 1996.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON, ACTING
AS THE GOVERNING BODY OF THE
DESCHUTES COUNTY 911 COUNTY SERVICE
DISTRICT
NANCY POPE SCHLANGEN, Chair
Aeavu"v0"*4/
ATTEST: BARRY ! SLAUGHTM, Commissioner
A
Recording Secre ary RO'�RtkT L. NIPPER, doikdissioner
PAGE 2 - RESOLUTION NO. 96-059 (4/29/96)
MUNICIPAL LEASE -PURCHASE AGREEMENT
1. LEASE
U. S. Bank of Oregon , (Bank Name)
("Lessor") hereby leases to Deschutes CountY 911
Service District , ("Lessee„)
the personal property, (the "Equipment") described in Exhibit A,
attached hereto and made a part hereof, or in any subsequent schedules
which may hereinafter be made a part hereof, upon the following terms
and conditions.
2. TERM AND RENT
The tern of, and the rental amount ("Rental Amount") due under this
Municipal Lease -Purchase Agreement ("Agreement") shall be as set forth
in Exhibit B, or in any subsequent schedules which may hereafter be
made a part hereof. Any past due payment of rent shall bear interest
at the rate of 6 25 per annum. The Rental Amount includes
specified amounts of principal and interest. Lessee covenants to pay all
Rental Amounts when due, and to perform all other covenants contained
in this Agreement.
3. INSPECTION BY LESSEE
Lessee shall inspect the Equipment within forty-eight hours after receipt
thereof. Unless Lessee within said period of time gives written notice
to Lessor specifying any defect in or other proper objection to the Equip-
ment, Lessee agrees that it shall be conclusively presumed, as between
Lessor and Lessee, that Lessee has fully inspected and acknowledged that
the Equipment is in good condition and repair, and that Lessee is satis-
fied with and has accepted the Equipment in such condition.
4. ALTERATIONS
Lessee is hereby given the right to make alterations, additions or improve-
ments to the Equipment, so long as the value of the Equipment is not
reduced thereby. All additions and improvements of whatsoever kind
or nature made to the Equipment shall immediately become the property
of Lessor and subject to the terms of this Agreement.
5. MAINTENANCE AND REPAIR
Lessee, at its own cost and expense, shall keep the Equipment in good
repair, condition and working order and shall furnish any and all parts,
mechanisms and devices required to keep the Equipment in good
mechanical and working order.
6. LOSS AND DAMAGE
Lessee hereby assumes and shall bear the entire risk of loss ofand damage
to the Equipment, whether or not insured from any and every cause
whatsoever. No loss of or damage to the Equipment or any part thereof
shall impair any obligation of Lessee under this Agreement, which shall
continue in full force and effect. In the event of loss or damage of any
kind whatever to the Equipment, or any part thereof, Lessee at the option
of Lessor shall place the same in good repair, condition and working
order or pay Lessor in cash the then unpaid Rental Amount due under
this Agreement, together with accrued interest to the date of payment.
Upon such payment this Agreement shall terminate with respect to the
Equipment or part thereof so paid for and Lessee thereupon shall become
entitled to such equipment.
7. SURRENDER OF EQUIPMENT
Upon termination of this Agreement, Lessee shall (unless Lessee has
acquired title thereto pursuant to either paragraph 6 or Exhibit B
hereof) return the Equipment to Lessor in good repair, condition and
working order, ordinary wear and tear resulting from proper use thereof
alone excepted, by delivering the Equipment at Lessee's cost and expense
to such place as Lessor shall specify within the county in which the Equip-
ment was delivered to Lessee or to which Equipment was moved with
the written consent of Lessor.
8. INSURANCE
( �.m
�-� 9 LL
Lessee, at its own expense, shall keep the Equipment insured for such
risks and in such amounts as Lessor shall require with carriers acceptable
to Lessor, shall maintain a loss payable endorsement in favor of Lessor
affording to Lessor such additional protection as Lessor shall require, and
shall maintain liability insurance satisfactory to Lessor. All such insur-
ance shall name Lessor and Lessee as co -insureds, and the policies shall
provide that they may not be canceled or altered without at least ten
days prior written notice to Lessor and the loss payable endorsement
shall provide that all amounts payable by reason of loss or damage to
the Equipment shall be payable only to Lessor. Lessee shall deliver to
Lessor evidence satisfactory to Lessor of all such insurance. If loss or
damage occurs under circumstances in which Lessee is not in violation
of the terms of any such policies, and if Lessee has fulfilled its obligations
under Paragraph 6 of this Agreement, and is not otherwise in default
under this Agreement, Lessor will pay to Lessee so much of any insur-
ance proceeds received by Lessor as a result of such loss or damage as
will fully reimburse Lessee for the net expense it incurs in fulfilling its
obligations under said Paragraph 6. Should Lessee fail to maintain insur-
ance as herein provided, then Lessor shall have the right, after demand
upon Lessee, and without releasing Lessee from any obligation hereun-
der, to effect the same, and to pay and expend whatever amounts in its
absolute discretion it may deem necessary therefor. All sums so paid or
expended by Lessor shall be an indebtedness of the Lessee to Lessor and
bear interest at the rate of 12% .per annum.
9. TAX EXEMPTION AND BANK QUALIFICATION
Lessee hereby represents that it has taken all action necessary to cause
the interest received by any holder of this Agreement to be exempt from
federal income taxation under the Internal Revenue Code of 1986, as,
amended. Lessee has designated the lease payments as "qualified tax-
exempt obligations" as defined in Section 265(b) (3) (B) of the Internal
Revenue Code of 1986, as amended.
10. TAXES
The Rental Amounts have been established taking into account the
exemption of the Equipment from personal property tax. Lessee shall
file all certificates or other documents necessary to insure that the Equip-
ment will be exempt from property tax.
11. ASSIGNMENT BY LESSOR
It is understood and agreed that Lessor's interest in this Agreement may
be assigned, mortgaged, or otherwise transferred or encumbered, all
without notice to Lessee. In such event the assignee's right, title and
interest in this Agreement, to the Rental Amounts provided herein and
in the Equipment, shall be free from all defenses, set -offs or counter-
claims of any kind or character, which Lessee may be entitled to assert
against Lessor. It is agreed that such assignee does not assume any obliga-
tion of Lessor herein named. Lessee may separately claim against Lessor
as to any matter which Lessee may be entitled to assert hereunder.
12. INDEMNITY
Lessee shall indemnify Lessor against, and hold Lessor harmless from any
and all third -party claims, actions, suits or proceedings, costs, expenses,
damages and liabilities, including attorneys' fees, arising out of, connected
with, or resulting from the Equipment, including without limitation
the manufacture, selection, delivery, possession, use, operation or return
thereof.
Lessee further covenants and agrees to indemnify Lessor against any loss,
cost or expense incurred by Lessor or Lessor's assignee, (whether before
or after termination or expiration of this Agreement or any assignment
or other transfer of the Agreement to any other person, firm or corpo-
ration) as a result of being the Lessor, or Lessor's assignee, under the Agree-
ment, whether such loss, cost, or expense is incurred (a) directly as a
result of any federal income tax assessed against interest received by the
36-9458 5/94 PAGE 1 OF 6
X
holder of this A:;rcerrment or (b) indirectly such as by the imposition of
a unininulm corporate tax or by the exclusion ofany portion of interest
paid by the Lessor, or Lessor's assignee, which is currently deductible
under the Internal Code of 1986, as amended, including rules and
regulations promulgated thereunder ("the Code"). It is the intent and
purpose of the parties hereto that the profit of Lessor, or Lessor's
assignee, with respect to the payment of interest to it on the Agreement
shall not be diminished by any such change in the Code or any admims-
trative or judicial interpretation thereof (whether through or as a result
of direct or indirect federal taxation of the interest on or principal of
this Agreement, the disallowance of a deduction or otherwise.)
13. DEFAULT
The default by Lessee under any term, covenant or condition of this
Agreement which is not cured within ten days after written notice thereof
from Lessor, shall, at the option of Lessor, terminate this Agreement
and Lessee's right to possession of the Equipment. Upon termination
of the Agreement, Lessor may without notice to or demand upon Les-
see, take possession of the Equipment and lease or sell the same or any
portion thereof, as Lessor shall elect, and apply the proceeds of any such
sale or renting, after deducting all costs and expenses incurred in con-
nection with the recovery, repair, storage and renting of the Equipment,
in payment ofany obligations due from Lessee to Lessor hereunder, Lessee
remaining responsible for any deficiency. Lessor shall also, in an event
of default, be entitled to exercise all of the rights of secured party under
the Uniform Commercial Code.
14. EFFECT OF WAIVER
No delay or omission to exercise any right, power or remedy accruing
to Lessor upon any breach or default of Lessee under this Agreement
shall impair any such right, power or remedy of Lessor nor shall it be
construed to be a waiver of any such breach or default, or an acquies-
cence therein, or of or in any similar breach or default thereafter occur-
ring; nor shall any waiver of any single breach or default be deemed a
waiver of any other breach or default theretofore or thereafter occur-
ring. Any waiver, permit, consent or approval of any kind or character
on the part of Lessor of any breach or default under this Agreement,
or any waiver on the part of Lessor of any provision or condition of
this Agreement, must be in writing and signed by Lessor. All remedies,
either under this Agreement or by law, or otherwise afforded to Lessor,
shall be cumulative and not alternate.
15. WARRANTIES
Lessee acknowledges that this Agreement is a lease of the Equipment
which the Lessee itself has selected and that Lessor makes no warranties,
express or implied regarding the condition, quality, durability, capabil-
ity, suitability, fitness for intended purpose or merchantability of the
Equipment. Lessee agrees to rely solely upon any warranties with respect
to the Equipment provided by the manufacturer or vendor thereof. No
defect in or unfitness in the Equipment, or failure of a manufacturer
or vendor to perform, shall relieve Lessee of its obligation to pay Rental
Amounts or to perform any other obligations under this Agreement.
U1_6-��
16. ATTORNEY FEES
In the event of any action at law or suit in equity in relation to this
Aln-eennent, the prevailing party will pay to the non -prevailing party
a reasonable sum for its attorney fees, at trial and on any appeal.
17. OWNERSHIP
Title to and possession of the Equipment shall, during the term of this
Agreement, be in the Lessee, except that Lessee hereby grants to the
Lessor a security interest in the Equipment, which security interest shall
be evidenced by financing statements or recorded title interests, as
appropriate. Upon payment of all of the Rental Amounts, and the per-
formance of all other obligations under this Agreement, Lessee shall
become the owner of the Equipment free and clear of all claims of the
Lessor and Lessor shall provide to Lessee such termination or other docu-
nncnts evidencing ownership solely in the Lessee.
1.8. NOTICES
Any communications between Lessor and Lessee, payments, and notices
provided herein to be given or made, may be given or made by mailing
the same to: U. S. Bank, Government Banking
6th F1, 1420 Fifth Ave., Seattle, Wa 98101
AND TO Lessee at: 62420 Hamby Road, Bend, Oregon
97701
or to such other addresses as either party may in writing hereinafter indi-
cate. Lessee shall file such notices with public agencies as may be required
to preserve tax exemption of the interest portion of the Rental Amounts.
19. NONAPPROPRIATION
Notwithstanding any other provision of this Agreement, the parties
expressly stipulate that all payments required of Lessee hereunder are
subject to the appropriation of funds by Lessee's governing body on a
fiscal year basis. Lessee has received a budget appropriation sufficient
to make all payments scheduled during the ensuing fiscal year. In the
event that, in any future fiscal year, Lessee's governing body does not
appropriate funds for payments under this Agreement, Lessee shall notify
Lessor promptly upon the adoption of a budget omitting such appropri-
ation. Lessee shall thereupon pay to Lessor any funds which have been
appropriated and unpaid for the then current fiscal.year, and shall peace-
ably surrender the Equipment to Lessor in good condition. All fiscal obli-
gations of Lessor shall thereupon be extinguished, and this Agreement
shall terminate. Failure of Lessee's governing body to appropriate funds
despite a good faith request by officers of Lessee for such appropriation
shall not constitute a default under this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this lease
as of this First day of May '19 96 .
LESSOR
LESSEE
U. S. Bank of Oregon
Deschutes County 911 Service District
LESSOR
LESSEE
BY
BYTWL
�I �I
E
x
TITLE
qgagihssioner
6Y � �J
TITL
Commissioner
M 9458 5/94 PAGE 2 OF 6
EXHIBIT "A"
DESCRIPTION OF PROPERTY
Leases being refunded include one's for:
LEASE NUMBER
CRT radios-- backbone for radios installed with two workstations
Basic Telephone system installed
Sequoia Computer- Part of the Deschutes County Automated Regional
Information Database system.
IBM RISC 6000 computers
new PC
309458 5194
PAGE 3OF6
EXHIBIT "B"
PAYMENT SCHEDULE
LEASE NUM13EIZ
01..Oa
A. RENT
The Rental Amount due under this Agreement which Lessee unconditionally promises to pay the Lessor, or its assigns, is
dollars
($ ) together with the interest at the rate of % per annum on the unpaid balance, or the stipulated value,
in the case of prepayment.
B. ACCELERATED PAYMENTS
Any of the above Rental Amounts may be accelerated at Lessee's option and have the interest thereon adjusted accordingly. The Agreement will
be at the stipulated value, if applicable.
C. OPTION TO PURCHASE
Lessee shall have, and is hereby granted, an option to purchase the Equipment at the expiration of this Agreement for the nominal price of
$ , provided further that Lessee's right to so purchase the Equipment shall be conditional upon a complete and full
performance of Lessee's undertakings as provided in this Agreement and also conditional upon full payment by Lessee to Lessor of the entire
Rental Amount including interest due on this Agreement.
D. SCHEDULED RENTAL PAYMENTS
Lessee agrees to, and shall pay the total Rental Amount in the following instalments, each due on or before the date shown:
DATE
PRINCIPAL INTEREST
TOTAL
STIPULATED VALUE
BY
$ plus
BY
/
$ plus
TITLE
TITLE
Commis Toner
$ plus
$ plus PLEASE SEE
ATTACHED PAYMENT SCHEDULE
$ plus
$ plus
$ plus
$ plus
$ plus
$ plus
$ plus
$ plus
APPROVED AND AGREED TO this �� day of �V 19 _, as a Schedule to that certain
Agreement dated the First day of May 19 96 , by and between the parties hereto, and hereby
made a part thereof.
x
LESSEE
LESSEE
De chutes Coun y 1-1 Service District
BY
BY
/
TITLE
TITLE
Commis Toner
ommissioner
36-9458 5/94 PAGE 4 OF 6
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PROPERTY ACCEPTANCE LEASE NUMBER
The undersigned Lessee, under that certain Municipal Lease—Purchase Agreement dated May 1 19 96
with U. S. Bank of Oregon _ (Bank Name), as Lessor, hereby acknowledges
receipt in good condition of all the Equipment described on Exhibit A to the Municipal Lease—Purchase Agreement, hereby accepts
the Equipment and hereby certifies that the Lessor has fully and satisfactorily performed all covenants and conditions to be performed
by it under the Municipal Lease—Purchase Agreement.
Dated: 5/1 , 1996
XLESSEE
LESSEE
BY
TITLE
36-9458 5/94 PAGE 5 OF 6
Form 8038-G
(Rev. May 1995)
Department of the Treasury
Internal Revenue Service
Information Return for Tax -Exempt Governmental Obligations
► Under Internal Revenue Code section 149(e) OMB No. 1545-0720
► See separate Instructions.
(Note: Use Form 8038 -GC if the issue price is under $100,000.)
r.�i DennrFinn AiAhnrifu If Amended Return. check here ► LJ
1 Issuer's name
2 Issuer's employer identification number
Deschutes County 911 Service District
93- :6002292
3 Number and street (or P.O. box if mail is not delivered to street address)
Room/suite
4 Report number
2420 Hamby Road
discount
G19 -
5 City, town, or post office, state, and ZIP code
6 Date of issue
Bend Oregon' 97701
5/1/96
7 Name of issue
8 CUSIP number
Lease/Purchase U. S. Bank
Proceeds allocated to reasonably required reserve or replacement fund
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
i 26
27
28
29
,•'r j m
30
31
32
33
Type of Issue check applicable box es and enter the issue rice
❑ Education (attach schedule -see instructions) . . . . . . . 9 $
El Health and hospital (attach schedule—see instructions). . . . . . . . . . . . 10
❑ Transportation . . . . . . . . . . . . . . . . . . . . . . . . . . 11
® Public safety . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 12
❑ Environment (including sewage bonds) . . . . . . . . . . ... . . . . 13
❑ Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
❑ Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
❑ Other. Describe (see instructions) Do -
If
If obligations are tax or other revenue anticipation bonds, check box ► ❑
If oblioations are in the form of a lease or installment sale, check box ►
IM Description of Obligations
(a) (b) (c)Stated redemption
Maturity date I Interest rate Issue price nrira at maturity
Weighted
Final maturity.
I o f 11 "1 I" • `''io "j WWW . V V
Entire issue
ea
VM Uses of
Proceeds of Bond Issue(including underwriters'
discount
Proceeds used for accrued interest . . . . . .. . . . . . .
. . . . . . .
Issue price of entire issue (enter amount from line 20, column (c))
. . . . . .
Proceeds used for bond issuance costs (including underwriters' discount)
23
Proceeds used for credit enhancement . . . . . . . . .
24
Proceeds allocated to reasonably required reserve or replacement fund
25
Proceeds used to currently refund prior issues . . . . .
26 128,066.68
Proceeds used to advance refund prior issues . . . . . . . .
27
Total (add lines 23 through 27) .
Nonrefunding proceeds of the issue subtract line 28 from line 22 and enter amount here).
EF Description of Refunded Bonds (Complete this part only
for refunding bond
Enter the remaining weighted average maturity, of the bonds to be currently refunded ► ' '''" ` years
Enter the remaining weighted average maturity of the bonds to be advance refunded . . . years
Enter the last date on which the refunded bonds willa le `" No.Enter the date(s) the refunded bonds were issued ► TM G9,92
INV Miscellaneous
34 Enter the amount of the state volume cap allocated to the issue under section 141(b)(5) . . 34
35 ,*.Enter the amount of the bonds designated by the issuer under section 265(b)(3)(B)O(III) (small issuer exception) 35
36a Enter the amount of gross proceeds invested or to be invested in a guaranteed investment contract (see instructions) 36a
b Enter the final maturity date of the guaranteed investment contract . ►
37 Pooled financings: a Proceeds of this issue that are to be used to make loans to other governmental units 37a
b If this issue is a loan made from the proceeds of another tax-exempt issue, check box ► ❑ and enter the name of the
issuer ► and the date of the issue IN -
38
38 If the issuer has elected to pay a penalty in lieu of arbitrage rebate, check box► El39 If the issuer has identified.a hedge. check box . . . . . . . . . . . . No. ❑
Please
Sign
Here_
Under penalties of penury, I declare that I have examined this return and accompanying schedules and statements, and to the best of my knowledge
and belief, they rue, correct, ands
Barry H. Slaughter
Acting Chair
Signature of Issuer's lutIxtrized representati Date ' Type or print name and title
For Paperwork Reduction Act Notice, see page 1 of the Instructions. Cat. No. 637735 Foran 8038-G (Rev. s-95)
Printed on recycled pqw •u.s. (iovm�
erent PrNttlrp olNce 1996— 387 08620109