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1996-30226-Minutes for Meeting June 26,1996 Recorded 8/9/1996MINUTES 0155- 26,0 °.51) DESCHUTES COUNTY BOARD OF COMMISSIONERS Wednesday, June 26, 1996 Chair Nancy Pope Schlangen called the Board of County Commissioners Meeting to order at 9:45 a.m. County Commissioners present were Nancy Pope Schlangen and Barry H. Slaughter. Also in attendance were Susan Mayea, Management Analyst, Lt. Greg Brown, Sheriff's Department; Andy Crosby, Assistant County Counsel; Jon Scholls, Sheriff's Department; Charles Trachsel, 9-1-1 County Service District Director; and Brad Chalfant, Property Manager. CONVENE AS THE GOVERNING BODY OF 4-H/EXTENSION COUNTY SERVICE DISTRICT 1. PUBLIC HEARING TO CONSIDER ADOPTION AND APPROPRIATION OF 4- H/EXTENSION COUNTY SERVICE DISTRICT 1996/97 BUDGET Before the Governing Body was a public hearing to consider adoption and appropriation of the 4-H/Extension County Service District 1996/97 Budget. Susan Mayea reported there was a changed in the budget by one secretarial position being eliminated. The total 1996/97 budget was $234,669 of which $160,601 was the tax base. There were no others from the approved to the adopted. Chair Schlangen opened the public hearing. There being no testimony, Chair Schlangen closed the public hearing. CONVENE AS THE GOVERNING BODY OF 9-1-1 COUNTY SERVICE DISTRICT 2. PUBLIC HEARING TO CONSIDER ADOPTION AND APPROPRIATION OF 9-1-1 COUNTY SERVICE DISTRICT 1996/97 BUDGET Before the Governing Body was a public hearing to consider adoption and appropriation of 9-1-1 County Service District 1996/97 Budget. Susan Mayea reported 9-1-1 was adding three new dispatch positions. Their total 1996/97 budget was $1,793,451. Their tax base was $1,190,202. There were no changes from the approved to the adopted. Chair Schlangen opened the public hearing. There being no testimony, the public hearing was closed. ,MICROFILMED MINUTES 1 JUNE 26, 1996 AUG 2 81996 �,u Hui G 1 1996 ®155-1262 CONVENE AS THE GOVERNING BODY OF REDMOND LIBRARY COUNTY SERVICE DISTRICT 3. PUBLIC HEARING TO CONSIDER ADOPTION AND APPROPRIATION OF REDMOND LIBRARY COUNTY SERVICE DISTRICT 1996/97 BUDGET Before the Governing Body was a public hearing to consider adoption and appropriation of the Redmond Library County Service District 1996/97 Budget. Susan Mayea reported the total 1996/97 budget was $681,430. There was a $196,000 bond levy to pay off the debt this coming year. There were no changes from the approved to the adopted budget. Chair Schlangen opened the public hearing. There being no testimony, the public hearing was closed. CONVENE AS THE GOVERNING BODY OF BEND LIBRARY COUNTY SERVICE DISTRICT 4. PUBLIC HEARING TO CONSIDER ADOPTION AND APPROPRIATION OF BEND LIBRARY COUNTY SERVICE DISTRICT 1996/97 BUDGET Before the Governing Body was a public hearing to consider adoption and appropriation of Bend Library County Service District 1996/97 Budget. Susan Mayea reported no changes from the approved to the adopted budget. The total 1996/97 Bend Library County Service District was $7,942,400, of which $540,000 will be levied for the debt service. Chair Schlangen opened the public hearing. There being no testimony, the public hearing was closed. CONVENE AS THE GOVERNING BODY OF BLACK BUTTE RANCH SERVICE DISTRICT 5. PUBLIC HEARING TO CONSIDER ADOPTION AND APPROPRIATION OF BLACK BUTTE RANCH SERVICE DISTRICT 1996/97 BUDGET Before the Governing Body was a public hearing to consider adoption and appropriation of the Black Butte Ranch Service District 1996/97 Budget. Susan Mayea reported this was the first year ever that Black Butte Ranch was levying their full tax base of $385,165. Their total budget for 1996/97 would be $530,288. There were no changes in the approved budget to the adopted. MINUTES 2 JUNE 26, 1996 W 7. M fbn 0155-14W Chair Schlangen opened the public hearing. There being no testimony, the public hearing was closed. CONVENE AS THE GOVERNING BODY OF SUNRIVER LIBRARY COUNTY SERVICE DISTRICT PUBLIC HEARING ON SUNRIVER LIBRARY COUNTY SERVICE DISTRICT GENERAL BONDS Before the Governing Body was a public hearing on the Sunriver Library County Service District general bonds. Chair Schlangen opened the public hearing. Andy Crosby stated the bonds that will be issued and submitted for a vote in September. The bonds will be for the purpose of capital construction of a Sunriver Library facility. Barbara Wade testified in support of the election. She stated there were 3,126 library users in the Sunriver Library District area. There being no further testimony, Chair Schlangen closed the public hearing. SIGNATURE OF RESOLUTION N0, 96-087, CALLING FOR ELECTION ON SUNRIVER LIBRARY COUNTY SERVICEDISTRICT BONDS AND NOTICE OF DISTRICT MEASURE ELECTI Before the Governing Body was signature of Resolution No. 96- 087, calling for an election on Sunriver Library County Service District Bonds and Notice of District Measure Election. SLAUGHTER: I would move signature on Resolution No. 96- 087, calling for election on Sunriver Library County Service District Bonds and Notice of District Measure Election. SCHLANGEN: I will second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: EXCUSED RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS CONSENT AGENDA: Consent agenda items before the Board of County Commissioners were: (1) signature of Local Agency Agreement surface transportation project for Deschutes Market Road; (2) MINUTES 3 JUNE 26, 1996 0155-1,264 signature of Order No. 96-067, vacating a public utility easement within Waywest Properties (Lodgepole Drive and Cypress Street); (3) signature of Acceptance of Warranty for Deschutes Services Building Roof; (4) signature of the documents relating to the purchase of the Bend/La Pine Public Schools property for the Bend Library project; (5) signature of Order No. 96-071, designating certain properties as County Parks to be used exclusively for public purposes; (6) signature of 1996-97 Contract with Owl Taxi for transport of meals from County Jail to Juvenile Detention Center; (7) signature of Auditor Contract with Donaca, Battleson & Company; (8) signature of Mylar for Pilot Butte Professional Park Phase I, Phase II and III; and (9) signature of Mylar for minor partition for Colorado Point Business Park. SLAUGHTER: I move approval of the consent agenda. SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: EXCUSED 9. PUBLIC HEARING ON ADOPTION OF DESCHUTES COUNTY 1996/97 BUDGET Before the Board was a public hearing on the adoption of the Deschutes County 1996/97 Budget. Susan Mayea reported there were changes in the Deschutes County Budget. The Deschutes County tax base will be a $8,882,073 for the 1996/97 year. The Sheriff's serial levy for 1996/97 will be $4,850,000, which was the last year of a three year levy. The debt service was $1,706,920 for a total tax levy of $15,438,993. Chair Schlangen opened the public hearing. There being no testimony, the public hearing was closed. 10. PUBLIC HEARING ON ORDINANCES NO. 96-040, 96-041, AND 96-042, FOR ADOPTION OF URBAN GROWTH BOUNDARY EXPANSION FOR COUNTY PUBLIC WORKS PROPERTY Before the Board was a public hearing on Ordinances No. 96- 040, 96-041, and 96-042, for adoption of the Urban Growth Boundary Expansion for the County Public Works property. Larry Rice reported this was noticed in May, but the ordinances are not ready and requested this item to be continued. Chair Schlangen opened the public hearing and continued it to July 17, 1996, at 10:00 a.m. MINUTES 4 JUNE 26, 1996 lJ1 ti5-1265 11. SIGNATURE OF RESOLUTION NO 96-088, AUTHORIZATION OF PURCHASE OF SHERIFF 800 MHZ RADIO AND SIGNATURE OF LEASE/PURCHASE AGREEMENT Before the Board was signature of Resolution No. 96-088, authorization of purchase of 800 MHZ radio equipment for the Sheriff's Department and signature of Lease/Purchase Agreement. Greg Brown reported on the new radio system for the Sheriff's Department. Phase I, of a two phase radio system, will have three repeater sites. One will be located on Grey Butte, Awbrey Butte and Wampus Butte. Phase I will take three years to pay for on a lease/purchase agreement with Motorola. This will give the Sheriff's department enhanced radio communications which will provide further officer safety. Communication will be made possible with the other law enforcement agencies, and FCC requires the change by the year 2000. Lt. Brown reported the contract for Phase I was in the amount of $1.54 million. The payment schedule was for a $600,000 payment this year, with three payments of $364,000 to pay off Phase I. Andy Crosby reported Motorola agreed to the nonsubstitution language. SLAUGHTER: I would move signature of Resolution No. 96- 088 and signature of Lease/Purchase Agreement. SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: EXCUSED 12. SIGNATURE OF ORDER NO 96-070, TO TRANSFER AND DISBURSE MONIES FROM THE LAND SALE FUND Before the Board was signature of Order No. 96070, to transfer and disburse monies from the Land Sale Fund. Brad Chalfant reported this would need to be approved subject to review as the final numbers are not ready yet. SLAUGHTER: I will move signature on Order No. 96-070, to transfer and disburse monies from the Land Sale Fund upon review. SCHLANGEN: I'll second the motion. MINUTES 5 JUNE 26, 1996 VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: EXCUSED 13. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS 0155-? b Before the Board was approval of the weekly accounts payable vouchers in the amount of $49,433.91. SLAUGHTER: I move approval upon review. SCHLANGEN: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: EXCUSED 14. APPROVAL OF EXTENDING BMX LEASE AGREEMENT Before the Board was consideration of extending the BMX Lease Agreement. Brad Chalfant reported the lease on the landfill property with BMX runs through July 18, 1996. The Board had previously decided we would not continue leasing that property. The lease runs out in the middle of their season and Brad requested extension of this lease through November 15, 1996, which would allow them to complete their season. They would be moving to Big Sky Park for the next year. SLAUGHTER: I move extending the BMX Lease Agreement until November 15, 1996, upon review. SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: EXCUSED 15. APPROVAL OF EXTENDING LEASE AGREEMENT FOR CASCADE PRAISE CATHEDRAL Before the Board was approval of extending a Lease Agreement for Cascade Praise Cathedral. Brad Chalfant reported the Church had been renting the property. They had requested an extension from the end of June to the end of December, 1996. Brad recommended approval. SLAUGHTER: I would move approve extending the lease agreement for Cascade Praise Cathedral through the end of 1996. MINUTES 6 JUNE 26, 1996 SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: YES��� SLAUGHTER: YES NIPPER: EXCUSED 16. REAPPOINTMENT OF PEGGY CORWIN TO THE CENTRAL OREGON REGIONAL HOUSING AUTHORITY BOARD OF DIRECTORS Before the Board was reappointment of Peggy Corwin to the Central Oregon Regional Housing Authority Board of Directors. SLAUGHTER: I move reappointment of Peggy Corwin. SCHLANGEN: I'll second the'motion. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: EXCUSED 17. SIGNATURE OF MYLAR FOR THE WILLOWS, PHASE III Before the Board was signature of a mylar for The Willows, Phase III. SLAUGHTER: I move signature on mylar. SCHLANGEN: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: EXCUSED 18. SIGNATURE OF MYLAR FOR JUSTIN GLEN Before the Board was signature of a mylar for Justin Glen. SLAUGHTER: I move signature on mylar. SCHLANGEN: Second. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: EXCUSED 19. APPROVAL OF FACSIMILE SIGNATURE ON CHECKS FOR MARTY WYNNE Before the Board was approval of a facsimile signature on checks for Marty Wynne. Mike Maier requested approval of facsimile signature on checks for Marty Wynne. Mike requested Marty, Susie Penhollow, Helen MINUTES 7 JUNE 26, 1996 0155-126s Rastovich and himself be approved for signature of manual checks of which two will be required. SLAUGHTER: I would signature on the facsimile resolution. SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: EXCUSED SLAUGHTER: I move Susie Penhollow, Helen Rastovich, Michael Maier, Marty Wynne and Nancy Pope Schlangen be authorized to sign manual check with two of the five signatures required. SCHLANGEN: I'll second that motion. VOTE: SCHLANGEN: YES SLAUGHTER: YES NIPPER: EXCUSED DATED this 26th day of June, 1996, by the Deschutes County Board of Commissioners. . n Nancy Pope,8cAlangen, Chair Barry H Slaughter Commissioner ATTEST: Recording Secretary Robe t L. Nipper, Commissioner MINUTES 8 JUNE 26, 1996