1996-33238-Minutes for Meeting July 10,1996 Recorded 9/6/19969F-33238
MINUTES
0156-1719
DESCHU'T'ES COUN'T'Y BOARD OF COMMISSIONERS
Wednesday, July 10, 1996
Chair Nancy Pope Schlangen called the Board of County Commissioners
meeting to order at 10:05 a.m. County Commissioners present were
Nancy Pope Schlangen and Robert L. Nipper. Also in attendance were
Rick Isham, County Counsel; Mike Maier, County Administrator; Paul
Blikstad, Planner; Sue Stoneman, Community Relations Specialist;
Darrell Davidson, Sheriff; Florence Torrigino, Health Department
Director; Bob LaCombe, Community Corrections; Marty Wynne, Finance
Director; Susan Mayea, Management Analyst; George Read, Community
Development Director; Catherine Morrow, Planner; Jerry Dudek and
Gordon Dukes, Sheriff's Department.
CONVENE AS THE GOVERNING BODY OF 4-H/EXTENSION COUNTY SERVICE
DISTRICT
1. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR 4-H/EX'T'ENSION
COUNTY SERVICE DISTRICT
Before the Governing Body was approval of the 4-H/Extension
County Service District accounts payable vouchers in the
amount of $614.74.
NIPPER: I move approval of 4-H/Extension County
Service District weekly accounts payable
voucher subject to review.
SCHLANGEN: Second.
VOTE: SCHLANGEN: YES
SLAUGHTER: EXCUSED
NIPPER: YES
CONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY 9-1-1 COUNTY
SERVICE DISTRICT
2. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR 9-1-1 COUNTY
SERVICE DISTRICT
Before the Governing Body was approval of the 9-1-1 County
Service District accounts payable vouchers in the amount of
$6.32.
NIPPER:
SCHLANGEN:
MINUTES 1
I move approval.
Second.
JULY 10, 1996
11tC OF"
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Ott'- 1996
3.
4.
VOTE: SCHLANGEN: YES
SLAUGHTER: EXCUSED
NIPPER: YES
CONVENE AS THE GOVERNING BODY OF BEND LIBRARY COUNTY SERVICE
DISTRICT
APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR BEND LIBRARY
COUNTY SERVICE DISTRICT
Before the Governing Body of the Bend Library County Service
District was approval of the weekly accounts payable vouchers
in the amount of $12,078.41.
NIPPER: I move approval subject to review.
SCHLANGEN: Second.
VOTE: SCHLANGEN: YES
SLAUGHTER: EXCUSED
NIPPER: YES
RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
SHERIFF'S PRESENTATION OF AWARDS
Sheriff Darrell Davidson turned the program over to Deputy
Dudek for the presentations. These awards were for the
graffiti ratification program that the Sheriff Department has
been involved in with the youth -at -risk who satisfy the
community service requirements by painting over graffiti
throughout the county. Mike Vandehaye, Vandehaye Auto Body,
had been instrumental in this program and was presented with
an award. The other award was for McDonald's South.
McDonald's had provided free lunches for these kids, and
because of that they had a lot more kids coming out to help on
those projects.
Nancy Schlangen also voiced her thanks to these people for
providing these services not only to the City of Bend but also
to Deschutes County.
Darrell Davidson also thanked Jerry Dudek for all of his help
getting this program started and presented him with a special
award.
Nancy Schlangen and Bob Nipper both voiced their thanks to
Jerry for a job well done.
MINUTES 2 JULY 10, 1996
5.
6.
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c._;vu
Before the Board was approval of out-of-state travel to San
Francisco for training for Florence Torrigino.
Florence Torrigino reported there a course being offered in
San Francisco on data collection for public health managers.
She was accepted to attend this course and with the benchmark
and other programs that had going on in Oregon, data
collection was becoming more and more important. Florence was
requesting permission to attend this meeting.
NIPPER: I move that we grant permission for out-of-
state travel to San Francisco for Florence.
SCHLANGEN: I'll second that motion.
VOTE: SCHLANGEN: YES
SLAUGHTER: EXCUSED
NIPPER: YES
PERMISSION FOR OUT-OF-STATE TRAVEL TO WASHINGTON, D.C. FOR
WORKSHOP FOR DONNA COE
Before the Board was a request for approval of out-of-state
travel to Washington, D.C. for Donna Coe.
Florence reported that a group of local citizens that formed
the County Perinatal Substance Abuse Coalition received a
grant to travel back to Washington, D.C. Florence was
requesting permission for Donna to attend this workshop as
well.
NIPPER: I move permission for out-of-state travel to
Washington, D.C. for workshop for Donna Coe.
SCHLANGEN: I second the motion.
VOTE: SCHLANGEN: YES
SLAUGHTER: EXCUSED
NIPPER: YES
�•• • • ••rM�• 11_ •. �' •
POLICY AND PROCEDURES
Before the Board was adoption of Policy No. P-002-96, Capital
Outlay Expenditures Policy and Procedures.
Nancy Schlangen voiced her concern on whether we were ready to
adopt this policy as the department heads just received their
MINUTES 3 JULY 10, 1996
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copies. And she felt perhaps they had not had enough time to
respond.
Marty stated he had received some feedback. If this policy is
approved, it would update our insurance records. However, he
had not heard from everyone.
Florence Torrigino had some concerns regarding this policy
even though she agrees with the policy. She felt she
understood what the goal was and it seemed cumbersome.
Mike thought Marty should just meet with the people doing the
actual purchasing for each department. That way the Finance
Department would have information about the purchases before
they approve the bill. Also, Marty would then be able to let
the individual departments know whether they had sufficient
funds in their budget for the purchases as well. Mike
recommended that the Board approve this policy.
Commissioner Schlangen felt it was important to adopt the
policy but then Marty should meet with each department.
NIPPER: I move that Policy No. P-002-96, Capital
Outlay Expenditures Policy and Procedures, be
approved with the understanding that there may
be some modifications following the department
head meetings.
SCHLANGEN: I'll second that motion.
VOTE: SCHLANGEN: YES
SLAUGHTER: EXCUSED
NIPPER: YES
8. SIGNATURE OF ORDINANCE NOS 96-052 AND 96-053, AMENDING THE
DESCHUTES COUNTY COMPREHENSIVE PLAN AND ZONING ON 105 ACRES
FROM EFU-TRB TO MUA-10.
Before the Board was signature of Ordinance No. 96-052,
amending PL -20, Deschutes County Comprehensive Plan Map,
changing the designation for certain property and Ordinance
No. 96-053, amending Title 18, the Deschutes County Zoning
Ordinance by changing the zoning of certain property.
NIPPER: I move first and second reading for Ordinance
SCHLANGEN:
VOTE:
MINUTES 4
No. 96-052, by title only.
I second the motion.
SCHLANGEN: YES
SLAUGHTER: EXCUSED
NIPPER: YES
JULY 10, 1996
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Chair Schlangen performed the first and second reading of
Ordinance No. 96-052, by title only.
NIPPER: I move adoption of Ordinance No. 96-052.
SCHLANGEN: I second the motion.
VOTE: SCHLANGEN: YES
SLAUGHTER: EXCUSED
NIPPER: YES
NIPPER: I move first and second reading of Ordinance
No. 96-053, by title only.
SCHLANGEN: Second.
VOTE: SCHLANGEN: YES
SLAUGHTER: EXCUSED
NIPPER: YES
Chair Schlangen performed the first and second reading of
Ordinance No. 96-053, by title only.
NIPPER: I move adoption of Ordinance No. 96-053.
SCHLANGEN: Second.
VOTE: SCHLANGEN: YES
SLAUGHTER: EXCUSED
NIPPER: YES
APPROVAL OF SIGNATURE ON OFFER ON PROPERTY IN LA PINE
INDUSTRIAL PARK UPON REVIEW
Before the Board was signature of an offer of property in La
Pine Industrial Park upon review.
Susan Mayea reported the reason they were asking for this upon
review was because the Earnest Money had expired and they need
to get back with the broker. She reported the total purchase
price was $68,750 with $12,750 down payment and the County
will carry the $56,000 balance on a five-year contract with
interest at 9 percent.
NIPPER:
SCHLANGEN:
VOTE:
MINUTES 5
I move signature of offer on property in La
Pine Industrial Park upon review.
Second.
SCHLANGEN: YES
SLAUGHTER: EXCUSED
NIPPER: YES
JULY 10, 1996
015
Mal
Before the Board was signature of Ordinance No.96-055,
amending the Deschutes County Code relating to Specialty Codes
and Building Requirements.
Rick Isham reported this motion repealed all of the County's
adoption of these codes but recognizes the State's statutes
under which those codes were enforced.
Commissioner Nipper asked how this would affect future code
enforcements.
George Read felt the County would be worse off without this
policy change.
NIPPER: I'll move first and second reading of
Ordinance No. 96-055, by title only.
SCHLANGEN: I'll second the motion.
VOTE: SCHLANGEN: YES
SLAUGHTER: EXCUSED
NIPPER: YES
Chair Schlangen performed the first and second reading of
Ordinance No. 96-055, by title only.
NIPPER: I move adoption of Ordinance No. 96-055.
SCHLANGEN: I'll second the motion for adoption.
VOTE: SCHLANGEN: YES
SLAUGHTER: EXCUSED
NIPPER: YES
11. SIGNATURE OF 1996 PERSONAL SERVICE CONTRACTS FOR HEARINGS
OFFICERS KAREN GREEN AND CHRIS ECK
Before the Board was signature of Personal Services Contracts
for Hearings Officers Karen Green and Chris Eck.
NIPPER:
SCHLANGEN:
VOTE:
MINUTES 6
I move signature of 1996 Personal Services
Contracts for Hearings Officers Karen Green
and Chris Eck.
I'll second the motion.
SCHLANGEN: YES
SLAUGHTER: EXCUSED
NIPPER: YES
JULY 10, 1996
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0155-1'25
12. REAPPOINTMENT OF NEIL DAVIS, DUANE NOUGHT AND DON MILTENBERGER
TO THE DESCHUTES COUNTY FAIR ASSOCIATION BOARD OF DIRECTORS
Before the Board was reappointment of Neil Davis, Duane Hought
and Don Miltenberger to the Deschutes County Fair Association
Board of Directors.
NIPPER: I move reappointments.
SCHLANGEN: Second the motion.
VOTE: SCHLANGEN: YES
SLAUGHTER: EXCUSED
NIPPER: YES
Before the Board was approval of the weekly accounts payable
vouchers in the amount of $468,796.87.
NIPPER: I move approval of weekly accounts payable
vouchers subject to review.
SCHLANGEN: Second the motion.
VOTE: SCHLANGEN: YES
SLAUGHTER: EXCUSED
NIPPER: YES
14. APPROVAL OF COMMUNITY TRANSPORTATION GRANT
Before the Board was approval of a Community Transportation
Grant.
Susan Mayea reported it was a three-year cycle which takes
them through the year 2001. The committee's responsibility
was to review all the proposals and then prioritize them. (see
attached recommendations).
NIPPER:
SCHLANGEN:
VOTE:
I move approval of the prioritized list for
the Community Transportation Grant.
I second the motion.
SCHLANGEN: YES
SLAUGHTER: EXCUSED
NIPPER: YES
MINUTES 7 JULY 10, 1996
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15. AMENDMENT TO THE AGREEMENT FOR SUBGRANT UNDER DESCHUTES
COUNTY'S COMMISSION ON CHILDREN AND FAMILIES WITH THE BEND/LA
PINE SCHOOL DISTRICT, BEND METRO PARK & RECREATION DISTRICT
AND SISTERS SCHOOL DISTRICT.
Before the Board was an amendment to the agreement for
subgrant between Commission on Children and Families with the
Bend/La Pine School District, Bend Metro Park & Recreation
District and Sisters School District.
NIPPER: I move agreement for subcontracts for
Bend/LaPine School District, Bend Metro Park
and Recreation District, and Sisters School
District.
SCHLANGEN: I second the motion.
VOTE: SCHLANGEN: YES
SLAUGHTER: EXCUSED
NIPPER: YES
DATED this 10th day of Jul , 1996�� the Deschutes County
Board of Commissioners.
Nancy P3dp6� S#langen, Chair
Barry H: Slaughter, Commissioner
ATTEST:
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Recording Secr tary
MINUTES 8 JULY 10, 1996
L. Nipper, CpAnsssioner