1996-33241-Minutes for Meeting July 29,1996 Recorded 9/6/1996' 0155-1744 A,
9F -33��11
MINUTES'.;. `
DESCHUTES COUNTY BOARD OF COMMISSIONERS '
July 29, 1996
Acting Chair Robert Nipper called the Board of County Commissioners
meeting to order at 10:00 a.m. County Commissioners present were
Barry H. Slaughter and Robert L. Nipper. Also in attendance were
Mike Maier, County Administrator; Larry Rice, Public Works
Director; Ralph Delamarter, Librarian; and Mike Viegas, Risk
Manager.
CONVENE AS THE GOVERNING BODY OF 4-H/EXTENSION SERVICE
DISTRICT
1. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR THE 4-
H/EXTENSION COUNTY SERVICE DISTRICT
Before the Governing Body was approval of the weekly accounts
payable vouchers for the 4-H/Extension County Service District
in the amount of $391.97.
SLAUGHTER: I move approval upon review.
NIPPER: Chair will second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
CONVENE AS THE GOVERNING BODY OF 9-1-1 COUNTY SERVICE DISTRICT
2. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR THE 9-1-1
COUNTY
Before the Governing Body was approval of the weekly accounts
payable vouchers for the 9-1-1 County Service District in the
amount of $7,266.82.
SLAUGHTER:
NIPPER:
VOTE:
MINUTES 1
I move approval upon review.
I'll second it.
SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
JULY 29, 1996 ircf; oF� AEa S t P 1 96
SEP
181996
3.
4.
5.
0155'1'45
CONVENE AS THE GOVERNING BODY OF REDMOND LIBRARY COUNTY
SERVICE DISTRICT
APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR THE REDMOND
LIBRARY COUNTY SERVICE DISTRICT
Before the Governing Body was approval of the weekly accounts
payable vouchers for the Redmond Library County Service
District in the amount of $6,520.00.
SLAUGHTER: I move approval upon review.
NIPPER: I'll second it.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
PROVAL OF REDMOND LIBRARY CHANGE ORDER N
Before the Governing Body was approval of Change Order No. 8
for the Redmond Library County Service District.
Ralph Delamarter reported Change Order No. 8 consisted of six
different items that had been in process for a while for the
amount of approximately $16,359. Ralph reported there were
$35-40,000 in contingency for change orders.
SLAUGHTER: I move approval of the Redmond Library Change
Order No. 8.
NIPPER: I'll second it.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
CONVENE AS THE GOVERNING BODY OF BEND LIBRARY COUNTY SERVICE
DISTRICT
Before the Governing Body was approval of weekly accounts
payable vouchers for the Bend Library County Service District
in the amount of $4,820.39.
SLAUGHTER:
NIPPER:
MINUTES 2
I move approval upon review.
Second.
JULY 29, 1996
N.
7.
M
VOTE: SCHLANGEN: EXCUSED 0155-1746
SLAUGHTER: YES
NIPPER: YES
RECONVENE AS DESCHUTES COUNTY BOARD OF COMMISSIONERS
APPROVAL OF AUTHORIZATION FOR EQUIPMENT TRADE AND PURCHASE
Before the Board was approval of authorization for an
equipment trade and purchase.
Larry Rice requested a trade of equipment with the City of
Redmond.
SLAUGHTER: I will move authorization of equipment trade
and purchase.
NIPPER: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
. . . . 41
.. . .
Before the Board was approval to purchase signs from the Zumar
Company of Tacoma, Washington.
Larry Rice reported they contract out signs. Bid ranged from
$9,916 to $34,000. Zumar was the low bidder.
SLAUGHTER: I will move approval of the purchase of signs
from the Zumar Company of Tacoma.
NIPPER: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
AWARD OF BID TO R.L. COATS FOR RECYCLE AND OVERLAY OF 27TH
STREET AND KNOTT ROAD
Before the Board was award of bid to R.L. Coats for recycle
and overlay of 27th Street and Knott Road.
Larry Rice reported R.L. Coats was the low bidder.
MINUTES 3 JULY 29, 1996
0155-1747
SLAUGHTER: I would move approval of the award of the bid
for recycling and overlay of 27th and Knott
Roads.
NIPPER: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
9. AWARD OF BID TO BEND AGGREGATE AND PAVING FOR SOUTH CENTURY
DRIVE AND SPRING RIVER ROAD OVERLAY
Before the Board was award of a bid to Bend Aggregate and
Paving for the South Century Drive and Spring River Road
overlay.
Larry Rice reported three bids had been received and Bend
Aggregate & Paving was the low bidder on this project.
SLAUGHTER: I would award the bid to Bend Aggregate and
Paving for South Century Drive and Spring
River Road overlay.
NIPPER: I'll second it.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
10. SIGNATURE OF ACCEPTANCE OF EASEMENT GRANT FOR THE COTTONWOOD
ROAD OVERCROSSING OF BURLINGTON NORTHERN'S RAILROAD RIGHT-OF-
WAY
Before the Board was signature of acceptance of Easement Grant
for the Cottonwood Road overcrossing of Burlington Northern's
railroad right-of-way.
SLAUGHTER:
NIPPER:
VOTE:
I move signature on acceptance of easement
grant for the Cottonwood Road overcrossing for
Burlington Norther Railroad.
I'll second that.
SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
MINUTES 4 JULY 29, 1996
0155--1748
11. SIGNATURE OF INDEMNITY AGREEMENT FOR EAGLES -CHUCK AUSTIN
MEMORIAL RUN TO BE HELD ON SEPTEMBER 2, 1996
Before the Board was signature of an Indemnity Agreement for
the Eagles -Chuck Austin Memorial Run to be hld on September 2,
1996.
SLAUGHTER: I move signature on Indemnity Agreement for
the Eagles -Chuck Austin Memorial Run to be
held on September 2.
NIPPER: I'll second that.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
12. SIGNATURE OF INDEMNITY AGREEMENT FOR TERREBONNE GOOD EARTH DAY
CELEBRATION TO BE HELD ON AUGUST 17, 1996
Before the Board was signature of an Indemnity Agreement for
the Terrebonne Good Earth Day Celebration to be held on August
17, 1996.
SLAUGHTER: I would signature on Indemnity Agreement for
Terrebonne Good Earth Day Celebration to be
held on the 17th of August.
NIPPER: I'll second it.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
13. ADOPTION OF ORDINANCE NOS 96-054, AMENDING THE SISTERS URBAN
AREA PLAN MAP TO CHANGE THE PLAN DESIGNATION AND 96-062,
AMENDING THE SISTERS URBAN AREA PLAN MAP TO CHANGE THE ZONING
DESIGNATION OF CERTAIN REAL PROPERTY AND SIGNATURE OF ORDER
N0, 96-075, DECLINING TO HEAR THE APPEAL OF PMR DEVELOPMENT
Before the Board was adoption of Ordinance No. 96-054,
amending the Sisters Urban Area Plan Map to change the plan
designation and 96-062, amending the Sisters Urban Area Plan
Map to change the zoning designation of certain real property
and signature of Order No.96-075, declining to hear the appeal
of PMR Development.
Bruce White reported these ordinances reflect the discussion
by the Board from last week.
SLAUGHTER: I move first and second reading of Ordinance
No. 96-054, by title only.
MINUTES 5 JULY 291 1996
0155-1'749
NIPPER: I'll second that.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
Acting Chair Robert Nipper performed the first and second
reading of Ordinance No. 96-054, by title only.
SLAUGHTER: I move adoption of Ordinance No. 96-054.
NIPPER: Second the motion.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
SLAUGHTER: I move first and second reading of Ordinance
No. 96-062, by title only.
NIPPER: I'll second that.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
Acting Chair Robert Nipper performed the first and second
reading of Ordinance No. 96-062, by title only.
SLAUGHTER: I move adoption of Ordinance No. 96-062.
NIPPER: I'll second it.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
SLAUGHTER: I move signature of Order No. 96-075.
NIPPER: I'll second it.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
14. SIGNATURE OF RESOLUTION NO. 96-107, SUPPORT FOR THE HERITAGE
SQUARE CONCEPT
Before the Board was signature of Resolution No. 96-107,
support for the Heritage Square concept.
MINUTES 6 JULY 29, 1996
0155-1'750
Commissioner Slaughter stated this resolution was in support
of the concept of the Heritage Square.
SLAUGHTER: I move approval of Resolution No. 96-107.
NIPPER: I'll second that motion.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
15. SIGNATURE OF LIQUOR LICENSE RENEWAL FOR DESCHUTES FLY & TACKLE
Before the Board was signature of a Liquor License renewal for
Deschutes Fly & Tackle.
SLAUGHTER: I move signature of liquor license renewal for
Deschutes Fly & Tackle.
NIPPER: I'll second it.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
16. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS
Before the Board was approval of the weekly accounts payable
vouchers in the amount of $$242,355.04.
SLAUGHTER: I move approval upon review.
NIPPER: I'll second it.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
17. SIGNATURE OF MYLAR FOR ROCKRIDGE, PHASE 2
Before the Board was signature of a mylar for Rockridge, Phase
2.
SLAUGHTER:
NIPPER:
VOTE:
I move signature on mylar.
I'll second that.
SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
MINUTES 7 JULY 29, 1996
0155-1'751
18. AUTHORIZATION FOR MICHAEL A MAIER TO APPROVAL THE JULY 31
1996, PAYROLL
Before the Board was authorization for Michael Maier to
approve payroll for July 31, 1996.
Since we are one commissioner short for authorization of
payroll, Mike Maier requested the Board approve authorization
for him to sign payroll in order for employees to get paid on
the 31st day of July, 1996.
SLAUGHTER: I move authorization for Mike Maier to
authorize payroll for the July, 1996, pay
period.
NIPPER: Second.
VOTE: SCHLANGEN: EXCUSED
SLAUGHTER: YES
NIPPER: YES
DATED this 29th day of July, 1996, by the Deschutes County
Board of Commissioners.
Nancy Pope Schlangen, Chair
,Orod*r 11;� 7
Barry . _Slaughter, Commissioner
ATT T:
Recording Secre ary
MINUTES 8 JULY 29, 1996
L. Nipper, issioner