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1997-06245-Minutes for Meeting November 13,1996 Recorded 2/20/199797-W6245 0156-1496 1y� MINUTES* l r "7 NJ DESCHUTES COUNTY BOARD OF COMMISSIONERS t November 13, 1996 Chair Nancy Pope Schlangen called the Board of County Coma gsiciners Meeting to order at 10:06 a.m. County Commissioners pre8entc--were Nancy Pope Schlangen and Robert L. Nipper. Also in attendancd-were Mike Maier, County Administrator; Rick Isham, County Counsel; Debra Attig, Health Department; Roger Kryzanek, Mental Health Department; Tom Blust, County Engineer; Larry Rice, Public Works Director; Bruce White, Assistant County Counsel; Frank Moore, Mental Health Director; and Sue Stoneman; Community Relations Specialist. CONVENE AS THE GOVERNING BODY OF 4-H/EXTENSION COUNTY SERVICE DISTRICT 1. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR THE 4- H/EXTENSION COUNTY SERVICE DISTRICT Before the Governing Body was approval of the weekly accounts payable vouchers for the 4-H/Extension County Service District in the amount of $350.89. NIPPER: I move approval subject to review. SCHLANGEN: Second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES CONVENE AS THE GOVERNING BODY OF 9-1-1 COUNTY SERVICE DISTRICT 2. APPROVAL OF WEEKLY AC'C'OUNTS PAYABLE VOUCHERS FOR 9-1-1 COUNTY SERVICE DISTRICT Before the Governing Body was approval of the weekly accounts payable vouchers for 9-1-1 County Service District in the amount of $307.70. NIPPER: Move approval subject to review. SCHLANGEN: Second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES ll.:CtCr� I4ED rtv MINUTES 1 NOVEMBER 13, 1996 3. 4. 5. 0156-149'7 CONVENE AS THE GOVERNING BODY OF THE SUNRIVER LIBRARY COUNTY SERVICE DISTRICT Before the Governing Body was approval of the weekly accounts payable vouchers for the Sunriver Library County Service District in the amount of $5,411.38. NIPPER: Move approval subject to review. SCHLANGEN: Second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS SIGNATURE OF RESOLUTION NO 96-152, ADOPTING FILING FEES FOR LOCAL IMPROVEMENT DISTRICTS Before the Board was signature of Resolution No. 96-152, adopting filing fees for Local Improvement Districts. Tom Blust reported a cost estimate had been done. The cost estimate was approximately $3,200 with the cost being higher for a larger one. He suggested the suggested fee be set at $600.00. Tom stated the higher the fee the more it would cover the county expenses. Larry Rice stated there was an LID fund that was self sustaining which helps cover the cost of the LID fee. Larry state there was no filing fee presently. NIPPER: I will make a motion for a filing fee for Local Improvement Districts of $800. SCHLANGEN: I'll second that motion. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES UNIVERSITY FOR lO Before the Board was signature of Interagency Agreement with Oregon Health Science University for Ready Set Go. MINUTES 2 NOVEMBER 13, 1996 6. 7. 0156-1498 Debra Attig reported there would be two student nurses participating in the Ready Set Go Program. NIPPER: I move approval of the Interagency Agreement with Oregon Health Science University. SCHLANGEN: Second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES DIRECTOR TO SIGN,ON THIS ACCOUNT Before the Board was approval of establishing a reserve account for the Chemical Dependency Organization and authorization for Human Services Director, Frank Moore, to sign on this account. Frank Moore stated he would like to establish an account which would be held separate. In this agreement the reserve would be in the amount of two months payment to OMAP. Roger Rryzanek reported this would be estimated on the amount of business done. At this point the account would be set at $10,800. NIPPER: I'll move Frank Moore be designated as signature for the reserve account following the investment policy guidelines. SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES • 71 �M• u__X41 ; • Y,1 .��� • • : • Before the Board was appointment of Tim Blumer to the Human Services Advisory Board. NIPPER: SCHLANGEN: VOTE: I'm going to move appointment of Tim Blumer to the Human Services Advisory Board. I'll second the motion. SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES MINUTES 3 NOVEMBER 13, 1996 9. 10. 0156-1499 Before the Board was adoption of Ordinance No. 96-081, amending Chapter 2.33.020, Library Board to clarify wording regarding appointments and confirmations. NIPPER: I will move first and second reading of Ordinance No. 96-081, amending Chapter 2.33.020, by title only. SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES Chair Schlangen performed the first and second reading of Ordinance No. 96-081, by title only. NIPPER: I move adoption of Ordinance No. 96-081. SCHLANGEN: Second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS Before the Board was approval of weekly accounts payable vouchers in the amount of $336,190.79. NIPPER: I move approval subject to review. SCHLANGEN: Second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES SIGNATURE OF CONTRACT WITH DEGREE BUILDERS FOR CONSTRUCTION OF NEW COMMUNITY DEVELOPMENT DEPARTMENT BUILDING Before the Board was signature of a contract with Degree Builders for construction of the new Community Development Department building. NIPPER: I'm going to move signature of contract with Degree Builders for construction of the new Community Development Department building. MINUTES 4 NOVEMBER 131, 1996 11. 12. SCHLANGEN: Second the motion. 0156-1500 VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES SIGNATURE OF EASEMENT BOND AND WATER AGREEMENTS WITH CITY OF BEND FOR COMMUNITY DEVELOPMENT DEPARTMENT BUILDING Before the Board was signature of an easement bond and water agreements with the City of Bend for the Community Development Department building. NIPPER: I move that we ratify the signature of easement bond and water agreements with the City of Bend for the new Community Development Department building. SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES Before the Board was Adoption of Ordinance No. 96-082, amending Section 18.04.546, High -Value Farmland, of the Deschutes County Code. Commissioner Schlangen stated that this was just part of the codification. Rick Isham agreed. He stated both Ordiances No. 96-082 and 96-083 were errors that were discovered in the codification process. Since the Planning Ordiances had never been codified before, nobody had actually gone through with a fine tooth comb, and both of them were things that were currently being administered by the department but do not appear in the code even though they were being applied. He stated this conforms the code to the practice. He felt that both of them were almost clerical in nature. Commissioner Nipper questioned whether this was to be consistent language with the State's definition of high value farmland. Rick Isham stated he didn't know if he could answer that question. He stated this does not effect the court of appeals case. He stated we adopted our own definitions which were not technically the State's definitions. These references were incorrect and that's why this one was deleted, but it has been applied and practiced. This one appears to MINUTES 5 NOVEMBER 13, 1996 13. 0156-1501 have been a typographical error that was just carried forward. When we went through the consultants study, we came up with all these numbers. Somewhere along the line someone in the Planning Department did not transcribe this correctly and left this one out. We have been accepting it even though our code didn't have it in there. NIPPER: I will move first and second reading of Ordinance No. 96-082, by title only. SCHLANGEN: Second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES Chair Schlangen performed the first and second reading of Ordinance No. 96-082, by title only. NIPPER: I'll move adoption of Ordinance No. 96-082. SCHLANGEN: Second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES Before the Board was adoption of Ordinance No. 96-083, amending Section 18.72.050, RSR -5 Zone, Lot Size, of the Deschutes County Code. Commissioner Schlangen stated this was also codifying an ordinance. She stated there were no changes in this chapter. She questioned whether this was an addition or a correction. Rick Isham stated this was an addition. Rick Isham explained that at the time of Periodic Review, we added, in a number of sections, recognition that the setback within a particular zone maybe modified by a wildlife combining zone, surface mining overlay zone or one of those other zones that requires larger setback. He stated the language was intended to have been added in that section, even though the ordinance adopted the change they didn't add that language, so Planning added it in on their own. Here again we had a practice that was consistent with the intent of the amending ordinance, but the amending ordinance didn't add the language so this ordinance corrects that omission. NIPPER: I move first and second reading of Ordinance No. 96-083, by title only. MINUTES 6 NOVEMBER 13, 1996 0156-1502 SCHLANGEN: Second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES Chair Schlangen performed the first and second reading of Ordinance No. 96-083, by title only. NIPPER: I move adoption of Ordinance No. 96-083. SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES 14. SIGNATURE OF MYLAR FOR FOREST GROVE ESTATES, PHASE 3 & 4 Before the Board was signature of a mylar for Forest Grove Estates, Phase 3 & 4. NIPPER: I move signature of mylar. SCHLANGEN: Second. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES 15. SIGNATURE OF FINAL PLAT FOR MP -96-25, A PARTITION TO DIVIDE A 3.93 -ACRE PARCEL INTO THREE PARCELS IN CH, HIGHWAY COMMERCIAL ZONE Before the Board was signature of a final plat for MP -96-25, a partition to divide a 3.93 -acre parcel into three parcels in CH, Highway Commercial Zone. NIPPER: I will move signature of final plat for MP -96- 25, a partition to divide a 3.93 -acre parcel into three parcels in CH, Highway Commercial Zone. SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES MINUTES 7 NOVEMBER 13, 1996 0155-1503 16. SIGNATURE OF MYLAR FOR TANGLEWOOD, PHASE VI, SUBDIVISION LOCATED NEAR SHADOWOOD DRIVE AND BRONZEWOOD AVENUE Before the Board was signature of a mylar for Tanglewood, Phase VI, subdivision located near Shadowood Drive and Bronzewood Avenue. NIPPER: I'll move signature of mylar. SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: YES SLAUGHTER: EXCUSED NIPPER: YES Rick Isham requested the Board to meet in Executive Session at 1:30 p.m. today to discuss litigation regarding Fraley. DATED this 13th day of November, 1996, by the Deschutes County Board of Commissioners. A i 0 1 A kt�, � � I ATTEST: Recording Secretary PopejSchjangen, Chair "IE -,& . jA o Bar H. Slaughter, Commissioner Ro rt L. Nipper, Q6i&nissioner MINUTES 8 NOVEMBER 13, 1996