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1997-20348-Resolution No. 97-066 Recorded 6/12/1997REVIEWED 97-203,18 LEGAL COUNSEL BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON A Resolution Adopting the * 97 ult I2 Aix 10' 5 ' Central and Eastern Oregon * c Juvenile Justice Consortium * v�L t Regional Diversion Plan RESOLUTION NO. 97-066 WHEREAS, the purpose of this proposed diversion plan is the development, deployment, and delivery of juvenile justice services for youth in the member counties who are at risk of commitment to the state training school or who have been placed on parole from the state training school in one of the member counties; and WHEREAS, it is necessary to provide such services and the services are enhanced through an intergovernmental agreement between the member counties, i.e.: Baker County, Crook County, Deschutes County, Gilliam County, Grant County, Harney County, Hood River County, Jefferson County, Lake County, Malheur County, Morrow County, Sherman County, Umatilla County, Union County, Wallowa County, Wasco County, and Wheeler County; and BE IT RESOLVED by the Board of County Commissioners of Deschutes County, Oregon as follows: Section 1. That the document entitled, "A Regional Diversion Plan for 1997-98" prepared by the Central and Eastern Oregon Juvenile Justice Consortium, and reviewed by the Deschutes County Commission on Children & Families, and approved by the presiding Juvenile Judge of this jurisdiction, be adopted and implemented for July 1, 1997 - June 30, 1998. DATED this 11`' day of June 199,7 by the Deschutes County Board of Commissioners. ATTEST: Recording Secretary Nancy Pope �chlariken, Chair Rob L. Nipper, CommNsrer ...Linda L. Swearing n, Conuntmioner 0162-"014-9- - A Regional Diversion Plan for 1 997-1 998 as presented by The Central and Eastern Oregon Juvenile Justice Consortium The Central and Eastern Oregon Juvenile Justice Consortium, (CEOJJC) includes the juvenile departments and county governments from all of Central and Eastern Oregon counties. These counties are Baker, Crook, Deschutes, Gilliam, Grant, Harney, Hood River, Lake, Jefferson, Malheur, Morrow, Sherman, Umatilla, Union, Wallowa, Wasco, and Wheeler. CEOJJC presents this plan for the diversion of youth from the Juvenile Training Schools of the State of Oregon for the counties of central and eastern Oregon. The Juvenile Departments of the Central and Eastern Oregon Juvenile Justice Consortium, hereinaner referred to as the Consortium, are committed to a balanced approach of juvenile justice. That balanced approach involves three essential elements: 1) Community Protection: The capacity of the juvenile justice system depends, in part, on an appropriate response to the behavior that endangers others or their property. Recognizing this as the primary mission of the Juvenile Court System is essential to our process. 2) Accountability: Whether or not punishment of the offender is seen as a deterrent to criminal conduct, we accept the premise that there is special need of youth that are fundamental to the youths' development process. One of these is the process of being held accountable for inappropriate conduct. The Juvenile Department Directors of central and eastern Oregon believe in the mandate that youth need.to be held accountable. We find that the people of the communities we serve expect us to hold youth accountable for their criminal and otherwise inappropriate conduct. It is our view that accountability is social responsibility. 3) Competency Building: Basic to appropriate youth development is the need for the building of appropriate skill levels to allow a youth to succeed in life. In a plan that is balanced , we must take into account these special needs of building the competency of the community's youth. These three necessary elements must be present and kept in equal value for our juvenile justice system to be effective. A. Persons representing the Counties for the purposes of this project: The counties endorsing this plan will be represented by the executive committee of the 0162-0150 Consortium. This Executive Committee will empower an administrative director to speak for them as a general administrator of the project. B. The business address and phone number of the Consortium is: The Central and Eastern Oregon Juvenile Justice Consortium P.O. Box 356 Ontario, Oregon 97914 (541)889-8802 C. The work will be performed in the following manner: 1) Predisposition and Evaluation Services: These services will be conducted by each county using resources presently in place in the community or contracted outside of the community. Educational and Vocational Assessment will be performed primarily by the local school district, contracting with separate providers as specialized needs dictate. While the services are being provided primarily within the county of residence, they may be provided in other counties where the services exist, but is a deficit in the county of residence. This will be accomplished with a cooperative agreement between the counties and may be facilitated through the consortium. Relevant data pertaining to the youth's delinquency history is readily available in every juvenile department. Personal data, regarding medical, psychological, and psychiatric information will be provided either through a public agency or by a private provider by way of a contract for such services. Other relevant social data is available through the juvenile department as is other community information. Individual education plans, when available, will be provided as well as any information as to the employment history or substance abuse history of the youth. This information will be provided by the county juvenile department of jurisdiction over the youth. Information relating to the school history, family background, referral history, prior out of home placements and other pertinent information will be prepared by the juvenile department staff who are serving as the case manager for each youth. This information will be presented in the Reformation Plan form prepared by Oregon Youth Authority for that purpose. The preparation of this material may be contracted for with other providers, public or private, within the county or within a reasonably short distance outside of the county. 2) Process for completing the standard diagnostic and evaluation information requested in 2.2,13 of the planning guide. a162-01,51 Each county will complete the Reformation Plan to accompany the youth being delivered to the closed custody population. The consortium expects to address the issue of failure to complete a Reformation Plan directly with the county involved. The Consortium will assist Oregon Youth Authority in assuring that all participating counties comply with this requirement. The Consortium does not agree that the Oregon Youth Authority should prepare such a report in the event of the failure of a county to do so. Further, the Consortium will cause such a report to be completed by the county of jurisdiction upon notice by the Oregon Youth Authority that such a report has not been forthcoming from the county of jurisdiction. 3) Disposition of Parole Violators: Oregon Youth Authority staff, Juvenile Department staff, and the staff of the Consortium will work collaboratively to decide when a parolee is to be revoked from parole status and returned to the institution. It is understood that return to the institution does not necessarily follow a parole revocation. Alternatives are to be considered before returning the parolee to the institution. Morrisey hearings are to he held in the county of jurisdiction with the direct involvement of the juvenile department. Parolees are not to be brought back to the institution with the expectation that the Morrisey hearing is to take place there. It is the responsibility of the committing county to arrange for a Morrisey hearing. The Consortium will assist the Oregon Youth Authority in assuring compliance with this requirement by the participating counties. 4) Type of Community programs the counties will use to maintain its training school capacity: The types of programs included in this effort include: foster homes for paroled youth, Flexible funding for diverted and paroled youth (client specific funds), Intensive Supervision, Secure treatment/evaluation, Drug and Alcohol treatment, detention services, Sex Offender Treatment, Hispanic Youth Programs, Programs for young women, Cognitive restructuring programs, and Transportation. Program monitoring and coordination of service delivery are provided through a professional services contract with Community Youth development. Due to the nature of our organization, the budget presented with this plan is subject to a public review process. This process is inclusive of public budget hearings, notice of which must be published throughout the region. The budget hearings will be scheduled during the month of May. The budget will be finalized prior to the end of the fiscal year, June 30, 1997. Please note that as part of this plan, the Consortium would like to reserve 0162-01,2 the right to call for new proposals during the 1997-99 fiscal biennium if circumstances require it. Further, the Consortium hereby requests the permission to amend this plan if the Oregon Youth Authority and the Consortium mutually agree such and amendment is necessary. 5) Detention Backup: The Consortium will provide juvenile detention backup resources on an "as available" basis. The detention resources available are in Bend, The Dalles, and Pendleton. It should be noted that the impacts of Measure 47 on juvenile detention resources remain to be seen. 6) Policy for "CAP" management: The available closed custody bed space will be shared by the participating counties based upon need. if a county is over its designated "CAP," the population of that county will be scrutinized first in an attempt to make room for new commitments when the counties as a group are at risk of exceeding the allotted space for closed custody. At the time that a county Juvenile Department is aware of an impending commitment to the State Training School, the Juvenile Department Director will confer with the Oregon Youth Authority Supervisor to facilitate compliance with the CAP of the region. Commitment of youth to the Juvenile Training School is in the hands of the Juvenile Judge, and decisions related to parole are in the hands of the institutions. Therefore, the management of the CAP is a result of recommendations to the court, on the one hand, and recommendations to Oregon Youth Authority, on the other. Each county will develop its own hearing process for parole revocation. The methods used will be judicial proceedings before the Juvenile Judge, or Referee, or Administrative Hearings prescribed by juvenile parole. When the Consortium is at risk of going over the designated CAP, Oregon Youth Authority Supervisors, after conferring with the Oregon Youth Authority staff and Juvenile Department Directors, recommend youth who could most reasonably be directed toward community placement. 0162-0153 D. Statements of Positive Results: As a Consortium of county Juvenile Departments, participating counties will abide by the capacity limitations by utilizing community resources in innovative ways and in developing new services as needs are identified and as funds are available. The county of the Consortium anticipate maintaining a reduced closed custody population during the contract period. The Consortium has developed a co - management agreement with the Oregon Youth Authority. The Consortium in conjunction with the Oregon Youth Authority is in the process of developing a juvenile crime prevention planning process with the Commission on Children and Families. Development and implementation of a juvenile justice plan will require each county to involve the juvenile department, the local commission on children and Families, Local Public Safety Coordinating Council, County Commissioners, and other juvenile justice entities in the County. The Consortium has been awarded a Byrne Grant for development of community resources for serious and violent offenders. The counties of the Consortium anticipate continuing to address the issue of reducing the closed custody population of the region though specifically targeting services for the most high risk youth who have demonstrated to be most problematic for the CAP . These issues include: secure/non-secure evaluation and treatment services, specialized Hispanic services, young women programs which are specific to their needs, Alcohol and Drug, Mental Health, Transitional services, transportation system and sex offender treatment. The evaluation of the results will be accomplished by monitoring the number of commitments and revocations for the region. We will continue to work with the Juvenile Department Directors Association and the Oregon Youth Authority on development of a data base. E. Providing culturally sensitive services, over representation of minority youth in the juvenile justice system, and compliance with the requirements of Title VI of the Federal Civil Rights Act of 1964, as amended. In Cooperation with county Juvenile Departments in the region, the Oregon Youth Authority, local Commissions on children and Families, Local Public Safety Coordinating Councils (LPSCC) and with the assistance of the Department of Human Resources through provisions of the CEOJJC/DHR Service Integration Agreement, CEOJJC has 0162-0154 developed methods of administration for all CEOJJC: programs and activities to assure compliance with the provisions and requirements of Title V 1 of the Federal Civil Rights Act, as well as other efforts to assure culturally competent services throughout the region. General areas of policy and resource development include: Improving methods for assessing the current level of cultural competency and cultural sensitivity in county Juvenile Departments and CEOJJC programs throughout the region; 2. Providing regional and sub -regional training to improve cultural sensitivity and culturally specific services; Regional and sub -regional training to facilitate understanding of the requirements and provisions of Title V 1 of the Federal Civil Rights Act, and requirements of the Indian Child Welfare Act as they may apply to youth in the juvenile justice system; 4. Developing resources for technical assistance to individual counties and contracted CEOJJC programs, as requested; Developing uniform methods and procedures throughout the region for providing services to limited English proficient youth and families in CEOJJC programs; 6. Development of uniform methods and procedures for identifying qualified translators and interpreters in each county in collaboration with state agencies in the county; Adopting a glossary of common terms used in the juvenile justice system to be used in English -to -Spanish and Spanish -to -English translations; and, identifying key documents and program information that need to be available in Spanish as well as English, especially in counties with a significant Hispanic population; 8. Establish a regional advisory committee to CEOJJC on cultural services and issues; and, assist counties in developing stronger linkages with local minority communities; 9. Develop case management assessment and planning strategies to assure that individual community case management plans include culturally specific goals, especially for limited English proficient youth and families in CEOJJC programs; and 10. Monitor available arrest and referral data as well as individual case management plans for trends and any indications of possible over representation of minority youth from a county or subregion in the system. F. 0162--o j ___ 13UDGI T DETAIL: The preliminary budget for 1997-98 using the $478,911.00 annual amount received for diversion during the 1995-97 fiscal biennium is as follows: A. Administration....................................................... $ 35,918.00 B. Coordination, Management, Monitoring, Administrative Support, Legal and other Fees, Insurance, Service Integration Match...... $111,082.00 C. Detention Backup .. $ 22,500.00 D. Parole/Probation foster- I lonles ............................... $ 40,000.00 E. Client Specific Voucher Program ............................ $ 89,41 1.00 F. Other Community Alternative Programs .................. $180,000.00 IOTAll....................................................................... $478,911.00 This budget is preliminary to process required by Oregon Statute. Further Budget detail will be presented following budget hearings scheduled during the month of June.