1997-23705-Resolution No. 97-079 Recorded 6/30/199797-23'705
0162-0'13
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHU"S ig0tJ QTY
OF ?N
A Resolution Transferring Appropriations
Within Various Funds of the 1996-97 Deschutes
County Budget and Directing Entries
RESOLUTION NO. 97-079
WHEREAS, it is necessary to transfer appropriations within the Deschutes County
Budget;
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 70-27-2534 Land Sales Maintenance, County Counsel
Contract Site Maintenance
TO: 70-27-1255 Land Sales Maintenance, County Counsel
Property & Real Estate Manager
FROM: 01-45-5000 General Fund Contingency
TO: 01-11-2475 General Fund, District Attorney, Victims
Assistance Program
FROM: 14-28-2501 Public Land Corner, Surveyor, Professional
Services
TO: 14-28-1425 Public Land Corner, Surveyor, Engineering
Asst/Surveyor
FROM: 20-12-2305 Law Library, Books & Subscriptions
TO: 20-12-1840 Law Library, Bend Library Manager
FROM: 01-45-5000 General Fund, Contingency
TO: 01-02-1710 General Fund, Assessor, Appraisal Tech.
1 - RESOLUTION NO. 97-079
$ 5,000.00
5,000.00
3,273.66
3,273.66
12,000.00
12,000.00
1,000.00
1,000.00
12,000.00
12,000.00
KEYP 'r.cJ
A a 1997
0162-0714
Section 2. That the Finance Director make the appropriate entries in the Deschutes
County Budget document to show the above appropriations.
DATED this 30`" day of June, 1997.
A T:
Recording Secretary
2 - RESOLUTION NO. 97-079
BOARD OF COUNTY CO MISSIONERS
(* DESCH COUNT OREGON
, Chair
T L. NIPPER,
A L. SWEARINGEN, Commissioner
0162-0115
DESCHUTES COUNTY
Form_ No. 9_7-35
INCREASE OR TRANSFER OF APPROPRIATIONS
FORM
B.O.C.C. Meeting Date June 30,
Resolution No.
1997
97-097
Budget Prior
Line -item
to this
Line -item Description
Resources:
Account
Resolution
Revised
Incl(Dec.)
Land Sales Main, County Counsel
_
1 Contract Site Maintenance
2lGeneral Fund, Contingency
70-27-2534
01-45-5000
5,000.00
* 178,250.34
0.00
(5,000.00)
Public Land Corner, Surveyor,
174,976.68
(3,273.66)
3 1 Professional Services
Law Library, Law Lib, Books &
14-28-2501
j 30,0_0.0.00
18,000.00
(12,000.00)
4 Subscription
5 General Fund, Contingency
20-12-2305
01-45-5000
65,000.00
174,986.68
64,000.00
162,986.68
(1,000.00)
00
(12,000.00)
- -- —
- -- ---
-- --- - �-
- - - --
_02,000.00)
6
7
8
tTotal Resources
453,237.02
419,963.36
(33,273.66)
-
- -
Requirements:f_
Land Sales Maintenance, County
Counsel, Pro &Real Estate Mgr.
_ u P g
1General Fund, DA, Victims Asst.
70-27-1255
20,874.00
+ -
25,874.00
5,000.00
2jProg. - -
01-11-2475
_ 6.3_,998.66
6_7_,272.32
3,273.66
Public Land Corner Surveyor,
_ tEngineering Asst/Surveyor
-__
14-28-1425
25,580._00
37,580.00
12,000._00
Law Library, Law Library, Bend
4 Libra Manager
Library 9 -
120-12-1840
4.00
16,084.00
1,000.00
�, Genearl Fund, Assessor, Appraisal
+- - - - --
- --------
i
- - - --
5!Technician
01-02-1710
24,539.00
12,000.00
-- --
- -- - --_-
-36,539.00
---
- ------
- -
- --
- -
-Total Requirements
150,075.66
183,349.32 j
33,273.66
apptrans.xls
■ � County
� 1164 N.W. Bond
Deschu� Bend, Or 97701
District Attormy's Office
(541)388-6520
June 30, 1997
LETTER -OF -UNDERSTANDING BETWEEN
THE VICTIM'S ASSISTANCE FOUNDATION
M
0162-076
DESCHUTES COUNTY DISTRICT ATTORNEY'S OFFICE
This letter -of -understanding is to clarify the transfer of
money from revenue account 01-11-R320 to the Foundation, in
fiscal year 1997 - 1998. Because of accounting errors on my
part, more money was transferred to the Foundation, then was
budgeted, approximately $8,965.84, for fiscal year 1996 -
1997. To remedy this error the $8,965.84, will be added to
revenue account 01-11-R320. The amount budgeted for revenue
account 01-11-R320 for fiscal year 1997-1998 was $39,000.00,
the new amount will be $47,965.84.
When revenue account 01-11-R320 surpasses the $47,965.84, all
additional money will be transferred to the Victim's
Assistance Foundation.
The accounting error occurred when a $15,000.00 check came in
for the Victim's Assistance Program from the Oregon State
Police. This money was not budgeted. There was no line item
for this type of money, so the money was put in line item
R320, Court fines & fees, which was set-up to offset the
Program Coordinator's salary. The error was compounded when
Court fines & fees came in for $3,206.66; $1,617.00 and
$3,273.66 and subsequently transferred to Victim's Assistance
Foundation. For fiscal year 1996-1997 revenue account 01-11-
R320 was budgeted for $44,000.00, to -date $58,131.48 was been
received, which is $14,131.48 over the budget amount, but
$23,097.32 has been transferred to Victim's Assistance
Foundation.
This letter will also serve as a request for a resolution to
t ansfer $3,273.66, to the foundation, a voucher has already
jVeen prepared.
MICHAEL T. GERDAU PATRICIA MOORE
Office Manager
Victim's Assistance Coordinator
June 30, 1997
MEMORANDUM
TO: PAT BRICKEY, Finance Department
0162-671"t
Property Management
DESCHUTES SERVICES BUILDING
1340 NW WALL STREET, BEND, OREGON 97701
OFFICE: (541)383-6710 FAX.- (541)388-5408
BRAD S. CHALFANT, Property & Real Estate Manager
PATTI S. MECCA, Property Management Assistant
JAMES L. BONNARENS, Field Analyst
FROM: V19AD S. CHALFANT, Property & Real Estate Manager
RE: TRANSFERS WITHIN FUND 70
FILE NO.:
As discussed this morning, the Personnel Services category for Fund 70 is over spent. It
appears that the split between Fund 70 and 78 was not equal with respect to line item for my
position.
I would request that you transfer $5,000 from 70-27-2-534 to 70-27-1-255. Thanks.
BSC:dh
cc: JEANINE FARIA, Finance Department
0:\COMMON\WPFILES\PROPMAN\MISCPROP\FUND70.TRF
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