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1997-24246-Ordinance No. 97-053 Recorded 7/10/1997REVIEWED EGAL C01,1NSEL BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCH , An Ordinance Adopting Deschutes County * 97 JUL10 AM 8: 24 Adult Jail Policy No. 3.025, Arrestee/Inmate * �# Property Receiving, Inventory, and Storage; * t t [ C1F Cou and Declaring an Emergency. * m""Y CLcRl ORDINANCENO.97-053 WHEREAS, the Board of County Commissioners for Deschutes County, Oregon finds that the inventory of personal property of arrestees and detainees in necessary to ensure that all arrestee/inmate personal property is received, inventoried, stored and released in a safe, secure and systematic manner, in accordance with the law; and WHEREAS, this policy ensures the safety of the facility through effective weapons and contraband control, and establishes authority to conduct inventories of the personal possessions of arrestees during pre -booking, the booking process, or lodging at the Deschutes County Criminal Justice Facility; now, therefore, THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, ORDAINS as follows: Section 1. Adoption. Deschutes County Adult Policy No. 3.025, Arrestee/Inmate Property Receiving, Inventory, and Storage, is hereby adopted as set forth in Exhibit A, attached hereto and by this reference incorporated herein. Section 2. Severability. The provisions of this ordinance are severable. If any section, sentence, clause or phrase of this ordinance is adjudged to be invalid by a court of competent jurisdiction, that decision shall not affect the validity of the remaining portions of this ordinance. Section 3. Emergency. This ordinance being necessary for the immediate preservation of the public peace, health and safety, an emergency is declared to exist, and this ordinance takes effect on its passage. DATED this 111- day of July, 1997. ATTEST: -'A A Recording Secretary MISSIONERS OF i ROBERT L. NIPPER. CommigsiA*r L. SWEARINGEN, PAGE 1 - ORDINANCE NO. 97-053 (7-9-1997) r1�D JUL � 9? KEYPU rc:7 ���� 1997 0162-1580 I. POLICY: It shall be the policy of the Deschutes County Criminal Justice Facility (DCCJF) to ensure that all arrestee/inmate personal property is received, inventoried, stored and released in a safe, secure and systematic manner, in accordance with the law. This policy ensures the safety of the facility through effective weapons and contraband control; and establishes authority to conduct inventories of the personal possessions of arrestees during pre -booking, the booking process, or lodging at DCCJF. II. DEFINITIONS: A. Contraband: Alcohol, firearms, live ammunition, explosive devices, weapons, drug paraphernalia or any item that if possessed by the arrestee would constitute a crime or evidence of a crime. Any item which presents a safety and/or security concern to the DCCJF, staff, or arrestee shall be considered contraband. B. Personal Property: Includes, but not limited to, all clothing, jewelry and money. C. Confiscated: To take possession of by or as if by public authority. III. PROCEDURES A. Purpose: The purpose of the search is to inventory the property of the arrestee to protect private property, reduce or prevent false claims for lost or stolen property, and protect people and property from any hazardous condition or instrument that may be with an arrestee's personal property. Arrestee/Inmate Property Receiving, Inventory, and Storage (06-16-97) Page 1 of 5 EXHIBIT A 0162-1581 B. Processing and/or Lodging: When an arrestee is brought to the DCCJF for processing and/or lodging, all personal property shall be inventoried. Property shall be searched to ensure no weapons, drugs, or contraband items are brought into the DCCJF and authorized property is properly stored. C. Contraband: Any item that may cause concern for the safety and/or security of the DCCJF, staff, or arrestee/inmate shall be considered contraband and may be confiscated. D. Property of Arrestee - Pre -Booking Process: Personal property from the arrestee's pockets, (money, wallet, etc.) outer clothing, purses, jewelry, belts, or other items deemed appropriate will be removed, inventoried, searched, and documented on the Custody Intake Information Form No. 307 and safely stored. Officer and arrestee will sign Custody Intake Information Form No. 307, noting the confiscation of property taken. Property Not Accepted into DCCJF: 1. All contraband, including, but not limited to, alcohol, firearms, live ammunition, explosive devices, drug paraphernalia, mace, pepper spray, knives with blades 4" in length or longer, or any item that is possessed by the arrestee that would constitute a crime or evidence of a crime, or the proceeds from a crime (i.e., stolen property); or any item which impinges on the safety or security of the facility. 2. Large, bulky items which cannot be stored in the arrestee's property box (i.e., backpacks, guitars, bicycles) . 3. Perishable items such as food, plants, etc. If during the inventory, items are discovered that are not allowed into this facility, the corrections officer will not accept property and the arresting or transporting officer shall be required to retain these items. All items of an arrestee's personal property that are retained by the arresting or transporting officer shall Arrestee/Inmate Property Receiving, Inventory, and Storage (06-16-97) Page 2 of 5 r remain the responsibility of the officer who retains the items. The DCCJF shall not be responsible for the safekeeping or return of these items. G. Property of Arrestee - Booking Process: All items of an arrestee's personal property that are accepted by the DCCJF shall be inventoried and logged in the Jail Management Computer System. An inventory of all property in the inmate's possession at the time of lodging, not excluded under Paragraphs D(1), (2) and (3), will be conducted in the following manner: 1. Clothina: Inmate's clothing and pockets will be searched to ensure all property is inventoried. Clothing will be listed by item and color. 2. Money: All money will be counted in the presence of the inmate, recorded, logged in the commissary computer system, placed in zip -lock bag with proper documentation and placed in locked box in the property room. 3. JewelrX: Items such as rings, bracelets, necklaces and watches will be listed by color and description, (i.e., yellow metal ring with clear stone, white metal necklace with red stone). 4. Miscellaneous Items: Small pocket items (i.e., pens, comb, nail clippers, etc.) will be inventoried by item and description. 5. Other Monetary Items: Check numbers shall be inclusively noted, and the total value of food stamps will be tallied and entered into the computer system. Any other items of monetary value will be entered by description and amount (i.e., money orders, issued checks, lottery tickets). H. Retained Property: Items retained by the inmate must be approved by the DCCFJ staff and shall be retained by the inmate at his or her own risk. The DCCJF shall not be responsible for the safekeeping of these items. Below listed items will be placed on the Property Inventory List and noted that the inmate has in his/her possession. The inmate may retain possession of the following items: Arrestee/Inmate Property Receiving, Inventory, and Storage (06-16-97) Page 3 of 5 0162-1,583 1. Underwear, provided it is not swimwear or gym trunks. Female inmates may also retain a non - underwire bra. 2. Inmate medication specifically, nitroglycerin tablets, nitroglycerin lingual aerosol, transdermal patch, or asthma nasal inhaler. 3. Prosthetic devices refer to Medical Policy No. 5.320. 4. Medic -alert bracelet or necklace approved by DCCJF command staff. Medic -alert bracelet or necklace will be approved unless it poses a safety and security risk to the facility, staff or inmate. I. Property Report: After all of the inmate's property has been inventoried and recorded in the Jail Management Computer System, the property form shall be signed by the inmate and the corrections officer indicating the accuracy of the inventory. A copy of the Inmate Property Form shall be given to the inmate as a receipt for the property confiscated by the DCCJF. Copies shall also be placed in the inmate's property container, and the inmate's Identification File. If the inmate cannot or will not sign the Property Form, the booking employee shall note this on the signature line. J. Storage of Inmate Property: All inmate property, except money, shall be placed and stored in a specifically numbered container in the property room. Smaller items will be placed in a small bag for safekeeping and stored in the same container used for the clothing. The container number will be placed on Inmate Property Form. K. Removal of Inmate Property: Once the inmates property is inventoried and placed in a property container, the items will not be removed unless authorized by a search warrant or DCCJF command personnel. The work release coordinator may transfer the inmate's property to another locker in the facility. L. Release of Inmate Property: While lodged at the DCCJF, inmates shall not be allowed to release any property to any persons unless the release is approved by DCCJF command. In most instances, requests to release inmate Arrestee/Inmate Property Receiving, Inventory, and Storage (06-16-97) Page 4 of 5 property shall be denied unless DCCJF command staff determines that the release is necessary to prevent hardship to the inmate's family. In these rare cases, the release of property shall be a one-time transaction. If property is released, a Property Release Form No. 305, shall be completed, signed by all required parties and filed in the Inmate's Identification File. M. Accepting Property for Inmates: Inmates lodged in the DCCJF shall not be allowed to receive any property from outside the facility. Exception: Money Orders or cash, religious material (soft -covered books), outer clothing for inmates going to trial, and approved medical items, including medication, approved by Facility medical staff. Items accepted for inmates shall be inventoried, searched, documented in Jail Management Computer System, and placed in proper storage container. A receipt will be provided to the person leaving the items. N. Inmate Release from Custody: When an inmate is released from the DCCJF, all inmate property received during booking shall be accounted for and returned to the inmate. After releasing property, the Corrections Officer and inmate shall sign the Property List Form as verification that all property held by the DCCJF has been returned to the inmate. If any discrepancy arises concerning inmate property or funds, every effort will be made to resolve the issue. If the issue cannot be resolved, a report shall be forwarded by the Corrections Officer releasing the property to their supervisor detailing the circumstances. Arrestee/Inmate Property Receiving, Inventory, and Storage (06-16-97) Page 5 of 5