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1997-26885-Minutes for Meeting May 28,1997 Recorded 7/25/1997El 9'7-2E835 MINUTES 0162'1'745 DESCHUTES COUNTY BOARD OF COMMISSIONERS Wednesday, May 28, 197 Chair Nancy Pope Schlangen called the Board of County Commiss bheirs 10 meeting to order at 10:06 a.m. County Commissioners present_were Nancy Pope Schlangen, Linda L. Swearingen, and Robert L N�pp,, Also in attendance were Mike Maier, County Administrator; Tom''` Blust, Public Works Director; Deirdre Malarkey, Regional Problem Solver; Greg Brown, Sheriff; Gary Judd, Road Department; and Sue Stoneman, Community Relations Specialist. CONVENE AS THE GOVERNING BODY OF 4-H/EXTENSION COUNTY SERVICE DISTRICT 1. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR THE 4- H/EXTENSION COUNTY SERVICE DISTRICT Before the Governing Body was approval of the weekly accounts payable vouchers for 4-H/Extension County Service District in the amount of $2,623.97. SWEARINGEN: I move approval. NIPPER: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES CONVENE AS THE GOVERNING BODY OF 9-1-1 COUNTY SERVICE DISTRICT 2. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR THE 9-1-1 COUNTY SERVICE DISTRICT Before the Governing Body was approval of the weekly accounts payable for the 9-1-1 County Service District in the amount of $1,138.48. NIPPER: I'll move approval subject to review. SWEARINGEN: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES 4. a� MINUTES 1 MAY 28, 1997 3. 4. 5. 0162=1'746 CONVENE AS THE GOVERNING BODY OF THE BEND LIBRARY COUNTY SERVICE DISTRICT APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR BEND LIBRARY COUNTY SERVICE DISTRICT Before the Governing Body was approval of the weekly accounts payable voucher for the Bend Library County Service District in the amount of $222.87. SWEARINGEN: Move approval. NIPPER: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES SIGNATURE OF APPLICATION FOR TITLE II GRANT FUNDS FOR BEND LIBRARY COUNTY SERVICE DISTRICT Before the Governing Body was signature of an application for Title II Grant Funds for Bend Library County Service District in the amount of $125,000. SWEARINGEN: I move signature of application for Title II Grant Funds for the Bend Library County Service District. NIPPER: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES CONVENE AS THE GOVERNING BODY OF THE SUNRIVER LIBRARY COUNTY SERVICE DISTRICT APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR SUNRIVER LIBRARY COUNTY SERVICE DISTRICT Before the Governing Body was approval of the weekly accounts payable vouchers for the Sunriver Library County Service District in the amount of $4,752.00. NIPPER: Move approval. SWEARINGEN: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES MINUTES 2 MAY 28, 1997 W 0162=1747 TFURMIKIR-311 [111 111 11,111 : MDR W US Before the Governing Body was signature of the application for Title II grant funds for Sunriver Library County Service District in the amount of $59,000. SWEARINGEN: NIPPER: VOTE: So moved. Second. SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 7. SIGNATURE OF ORDER NO. 97-082, ESTABLISHING ALL OF CRATER ROAD, OBSIDIAN ROAD, OPAL LANE, TURQUOISE ROAD AND A PORTION OF AGATE ROAD, ALL LYING WITHIN AGATE LOCAL IMPROVEMENT DISTRICT, AS COUNTY ROADS 8. Before the Board was signature of Order No. 97-082, establishing all of Crater Road, Obsidian Road, Opal Lane, Turquoise Road and a portion of Agate Road, all lying within Agate Local Improvement District, as county roads. Tom Blust reported this was part of the Deschutes River Woods area. SWEARINGEN: I move signature of Order No. 97-082. NIPPER: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES THE ENGINEER'S REPORT AND SETTING A HEARING FOR THE IMPROVEMENTS IN THE AGATE ROAD LOCAL IMPROVEMENT DISTRICT Before the Board was signature of Order No. 97-080, accepting road improvements, the Engineer's report and setting a hearing for the improvement in the Agate Road Local Improvement District. Gary Judd reported this was setting a hearing. He stated the actual cost of the contract was $562,000 plus approximately $58,000 administrative costs for a total $620,437.98 which was 20% below the original estimate. Gary stated the original MINUTES 3 MAY 28, 1997 0162=1'748 estimated per lot cost was $3,997, but it was actually $3,181.73. NIPPER: I'm going to move signature of Order No. 97- 080, accepting road improvements, the engineer's report and setting a hearing. SWEARINGEN: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES 9. SIGNATURE OF RADIO AND TRANSMISSION SITE SUBLEASE AGREEMENT WITH CALVARY CHAPEL OF TWIN FALLS FOR A SUBLEASE ON OPB TOWER ON AWBREY BUTTE Before the Board was signature of a radio and transmission site Sublease Agreement with Calvary Chapel of Twin Falls for a sublease on OPB Tower on Awbrey Butte. SWEARINGEN: I move signature of sublease agreement with Calvary Chapel of Twin Falls for Sublease on OPB Tower on Awbrey Butte. NIPPER: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES 10. SIGNATURE OF ORDER NO 97-081, APPROVING AND CONFIRMING THE SALE OF CERTAIN REAL PROPERTY SOLD BY THE LAND SALE AUCTION Before the Board was signature of Order No. 97-081, approving and confirming the sale of certain real property sold by the land sale auction. NIPPER: So moved. SWEARINGEN: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES MINUTES 4 MAY 28, 1997 0162=1.749 11. SIGNATURE OF RESOLUTION NO, 97-057, TRANSFERRING APPROPRIATIONS WITHIN VARIOUS FUNDS OF THE 1996/97 DESCHUTES COUNTY BUDGET Before the Board was signature of Resolution No. 97-057, transferring appropriations within various funds of the 1996/97 Deschutes County Budget. NIPPER: I'll move signature of Resolution No. 97-057. SWEARINGEN: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES 12. SIGNATURE OF RESOLUTION NO. 97-058, TRANSFERRING APPROPRIATIONS WITHIN VARIOUS FUNDS OF THE 1996/97 DESCHUTES COUNTY BUDGET Before the Board was signature of Resolution No. 97-058, transferring appropriations within various funds of the 1996/97 Deschutes County Budget. NIPPER: I'll move signature of Resolution No. 97-058. SWEARINGEN: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES 13. SIGNATURE OF ORDER NO. 97-069, TRANSFERRING CASH WITHIN VARIOUS FUNDS OF THE 1996/97 DESCHUTES COUNTY BUDGET Before the Board was signature of Order No. 97-069, transferring cash within various funds of the 1996/97 Deschutes County Budget. NIPPER: SWEARINGEN: VOTE: I'll move signature of Order No. 97-069. Second. SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES MINUTES 5 MAY 28, 1997 14. 15. 16. 17. 0162=1'750 SIGNATURE OF ORDER NO 97-070, TRANSFERRING CASH WITHIN VARIOUS FUNDS OF THE 1996/97 DESCHUTES COUNTY BUDGET Before the Board was signature of Order No. 97-070, transferring cash within various funds of the 1996/97 Deschutes County budget. NIPPER: I'll move signature of Order No. 97-070. SWEARINGEN: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES SIGNATURE OF RESOLUTION NO 97-064, APPROVING OREGON BUSINESS DEVELOPMENT FUND PROJECT Before the Board was signature of Resolution No. 97-064, approving Oregon Business Development Fund Project. SWEARINGEN: I move signature of Resolution No. 97-064. NIPPER: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES UPDATE ON REGIONAL PROBLEM SOLVING PROJECT PRIOR TO REPORT TO DLCQ Before the Board was an update on the Regional Problem Solving Project prior to the report to the DLCD. Deirdre Malarkey, Coordinator for the Regional Problem Solving Pilot Project for South County, shared the preliminary report and information from the consultants with the Board. SIGNATURE OF ORDERS NO 97-076, 97-077, 97-078, AUTHORIZING THE REFUND OF TAXES Before the Board was signature of Orders No. 97-076, 97-077 and 97-078, authorizing the refund of taxes. SWEARINGEN: So moved. NIPPER: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES MINUTES 6 MAY 28, 1997 0162-1'751 18. REAPPOINTMENT OF SUZANNE JOHANNSEN, NANCY POPE SCHLANGEN, JACKIE FRENCH ERIC SANDE, AND ADRIAN VAN BEMEL AS REPRESENTATIVES TO THE DESCHUTES COUNTY REGIONAL STRATEGIES COMMITTEE AND ROBERT OTTENI AND SUSAN MAYEA AS ALTERNATES Before the Board was reappointment of Suzanne Johannsen, Nancy Pope Schlangen, Jackie French, Eric Sande and Adrian Van Bemel as representatives to the Deschutes County Regional Strategies Committee and Robert Otteni and Susan Mayea as alternates. NIPPER: So moved. SWEARINGEN: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES 19. SIGNATURE OF FINAL PLAT FOR NORTH BRINSON BUSINESS PARK, A 32 - LOT INDUSTRIAL SUBDIVISION OFF OF BRINSON BOULEVARD Before the Board was signature of final plat for North Brinson Business Park, a 32 -lot industrial subdivision off of Brinson Boulevard. SWEARINGEN: I move signature subject to review. NIPPER: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES Before the Board was approval of the weekly accounts payable vouchers in the amount of $382,140.12. NIPPER: I move approval subject to review. SWEARINGEN: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES 21. SIGNATURE OF MYLAR FOR ELKHORN ESTATES, PHASE 5 Before the Board was signature of a mylar for Elkhorn Estates, Phase 5. SWEARINGEN: So moved. MINUTES 7 MAY 28, 1997 of 62--1752 NIPPER: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES 22. SIGNATURE OF FINAL PLAT FOR MP -96-12, A PARTITION TO DIVIDE A 40 -ACRE PARCEL INTO TWO PARCELS IN AN EFU-TRB ZONE ON OBSIDIAN AVENUE Before the Board was signature of a final plat for MP -96-12, a partition to divide a 40 -acre parcel into two parcels in an EFU-TRB Zone on Obsidian Avenue. NIPPER: Move signature. SWEARINGEN: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES 23. UPDATE ON LA PINE COMMUNITY ACTION TEAM ACTIVITIES Before the Board was an update on the La Pine Community Action Team Activities. Jill McLane provide a list of the La Pine Community Action Team Board of Directors. She reported they are now registered with the State and are applying for their tax exempt status. NIPPER: I would like to move that $1,500 be dedicated to the census population study. SWEARINGEN: I'll second that. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES 24. PRESENTATION ON EVEN START FAMILY LITERACY GRANT Before the Board was a presentation on Even Start Family Literacy Grant. Carol Stiles and Karen Pautz from Central Oregon Community College reported these were federal monies. The dollars were to promote family literacy and they come through the state. $168,000 was awarded over 4 years. MINUTES 8 MAY 28, 1997 ®162`1753 25. SIGNATURE OF MINOR PARTITION MP -96-83 Before the Board was signature of Minor Partition MP-96-83- SWEARINGEN: I move signature. NIPPER: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES 26. SIGNATURE OF CONTRACT WITH JOANN MANN FOR SOLID WASTE UPDATE Before the Board was signature of a contract with Joann Mann for Solid Waste update. NIPPER: I'll move signature of contract with Joann Mann for Solid Waste update. SWEARINGEN: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES 27. SIGNATURE OF ORDER NO 97-083, DECLARING SHERIFF'S SERIAL LEVY ELECTION RESULTS Before the Board was signature of Order No. 97-083, declaring the Sheriff's Serial Levy election results. 28. SWEARINGEN: I move signature of Order No. 97-083, declaring Sheriff's Serial Levy election results. NIPPER: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: YES DIRECTORS AND CERTIFYING THE RESULT OF THE ELECTION Before the Board was signature of Order No. 97-084, La Pine Water District Board of Directors and certifying the results of the election. NIPPER: So moved. SWEARINGEN: Second. MINUTES 9 MAY 28, 1997 VOTE: SCHLANGEN: NIPPER: SWEARINGEN: DATED this 28th day of M, Board of Commissioners. ATTE T: Recording Secret ry YES YES YES 1997, by the Deschutes County Ro ert L. Nipper, Commls oner n a L. wearingen, mmissioner MINUTES 10 MAY 28, 1997