1997-40497-Minutes for Meeting August 27,1997 Recorded 10/23/19970163-081`
97-4049'7
MINUTES
DESCHUTES COUNTY BOARD OF COMMISSIONER7 OCT 23 PM 1.36
Wednesday, August 27, 1997
HARY SUE PEINH 0L1 T6
Acting Chair Robert Nipper called the Board of County
meeting to order at 10:00 a.m. County Commissioners present were
Robert L. Nipper and Linda L. Swearingen. Also in attendance were
Mike Maier, County Administrator; Patti Mecca, Property Management;
Paul Blikstad, Planner; Bruce White, Assistant County Counsel;
George Kolb, Road Department; Roger Kryzanek, Human Services;
George Read, Community Development Director; Kevin Harrison,
Planner; and Wayne Sorenson, Planner.
CONVENE AS THE GOVERNING BODY OF 4-H/EXTENSION COUNTY SERVICE
DISTRICT
1. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR 4-H/EXTENSION
COUNTY SERVICE DISTRICT
Before the Governing Body was approval of the weekly accounts
payable vouchers for 4-H/Extension County Service District in
the amount of $758.35.
SWEARINGEN: Move approval.
NIPPER: I'll second.
VOTE: SCHLANGEN: EXCUSED
NIPPER: YES
SWEARINGEN: YES
CONVENE AS THE GOVERNING BODY OF 9-1-1 COUNTY SERVICE DISTRICT
2. AWARD OF CONTRACT TO MOTOROLA, INC FOR 9-1-1 COMMUNICATIONS
SYSTEMS MAINTENANCE
Before the Governing Body was award of a contract to Motorola,
Inc., for 9-1-1 Communications Systems maintenance.
SWEARINGEN:
NIPPER:
VOTE:
MINUTES 1
Move approval.
Second.
SCHLANGEN:
NIPPER:
SWEARINGEN:
AUGUST 27, 1997
EXCUSED
YES
YES
11,1CROFILMED
%OV,5 1997
KEYPU ED
1997
0163=681
3. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR 9-1-1 COUNTY
SERVICE DISTRICT
Before the Governing Body was approval of the weekly accounts
payable vouchers for 9-1-1 County Service District in the
amount of $3,870.12.
SWEARINGEN: Move approval.
NIPPER: I'll second.
VOTE: SCHLANGEN: EXCUSED
NIPPER: YES
SWEARINGEN: YES
CONVENE AS THE GOVERNING BODY OF REDMOND LIBRARY COUNTY
SERVICE DISTRICT
4. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR REDMOND
LIBRARY COUNTY SERVICE DISTRICT
Before the Governing Body was approval of the weekly accounts
payable vouchers for Redmond Library County Service District
in the amount of $650.00.
SWEARINGEN: Move approval.
NIPPER: I'll second.
VOTE: SCHLANGEN: EXCUSED
NIPPER: YES
SWEARINGEN: YES
CONVENE AS THE GOVERNING BODY OF BEND LIBRARY COUNTY SERVICE
DISTRICT
5. SIGNATURE OF LETTER OF GUARANTEE TO THE CITY OF BEND FOR
WATER/STREET IMPROVEMENTS FOR THE BEND LIBRARY PROJECT
Before the Governing Body was a Letter of Guarantee to the
City of Bend for water/street improvements for the Bend
Library Project.
SWEARINGEN: Move approval.
NIPPER: Second.
VOTE: SCHLANGEN: EXCUSED
NIPPER: YES
SWEARINGEN: YES
MINUTES 2 AUGUST 27, 1997
Mo
7.
0
0163=6819
APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR BEND LIBRARY
COUNTY SERVICE DISTRICT
Before the Governing Body was approval of the weekly accounts
payable vouchers for the Bend Library County Service District
in the amount of $794.42.
SWEARINGEN: Move approval.
NIPPER: I'll second.
VOTE: SCHLANGEN: EXCUSED
NIPPER: YES
SWEARINGEN: YES
CONVENE AS THE GOVERNING BODY OF SUNRIVER LIBRARY COUNTY
SERVICE DISTRICT
SIGNATURE OF RESOLUTION NO. 97-121, TRANSFERRING
APPROPRIATIONS WITHIN THE 1997/98 SUNRIVER LIBRARY COUNTY
SERVICE DISTRICT BUDGET
Before the Governing Body was signature of Resolution No. 97-
121, transferring appropriations within the 197/98 Sunriver
Library County Service District Budget.
SWEARINGEN: Move approval.
NIPPER: I'll second.
VOTE: SCHLANGEN: EXCUSED
NIPPER: YES
SWEARINGEN: YES
RECONVENE AS DESCHUTES COUNTY BOARD OF COMMISSIONERS
CONSENT AGENDA:
Consent agenda items before the Board of County Commissioners
were: 1) award of Contract for two new and unused slip skid
mounted liquid deicer application systems; 2) award of overlay
Contract to R. L. Coats for the Cooley Road/Romaine Village
project; 3) award of Contract for equipment purchase from Ben -
Ko -Matic for two four wheel self-propelled road sweepers; 4)
signature on Intergovernmental Cooperative Improvement
Agreement with Oregon Department of Transportation for the
Crooked River Bridge; 5) signature of Alcohol & Drug
Prevention Grant Agreement between Deschutes County and
Central Oregon Family Resource Center; 6) signature of
Residential Treatment Grant Agreement between Deschutes County
and Rimrock Trails; 7) signature of Intoxicated Driver Program
Fund Access Agreement between Deschutes County and Rogue
MINUTES 3 AUGUST 27, 1997
9.
0103-0820
Recovery Programs; 8) signature of Grant Award Revision #2
between Oregon Health Division and Deschutes County Health
Department; 9) signature of Interagency Agreement between
Deschutes County, Crook County, Grant County, Harney County,
Jefferson County, Lake County, Wheeler County, the Sara Fisher
Project and the American Cancer Society for a Breast and
Cervical Cancer Program Grant; 9) signature of Order No. 97-
126, transferring cash among various funds within the 1997/98
Deschutes County Budget; 10) appointment of Joel Dasenko to
the Deschutes County Planning Commission; 11) appointment of
Suzanne Johannsen as Chair of the Deschutes County Regional
Strategies Committee; 12) signature of Liquor Licenses Eagle
Ridge Golf Course, Ponderosa Pizza, Vic's Tavern, Wickiup
Junction, Deschutes Station Burgers & Pizza, Blondies, Alfalfa
Store, La Pine Hiway Center Marketplace, East Lake Resort, The
Brand Restaurant, Hot Peppers, Sunriver Chowder House,
Terrebonne Mini Market & BP, Village Bar & Grill, RJB's
Restaurant & Sport Lounge, Bend Golf Club; and 13) approval of
out-of-state travel for Dennis Perkins to attend International
Conference of Building Officials in Phoenix, September 21-26,
1997.
SWEARINGEN: I'll move approval of the consent agenda
items.
NIPPER: I'll second.
VOTE: SCHLANGEN: EXCUSED
NIPPER: YES
SWEARINGEN: YES
PUBLIC HEARING ON SIGNATURE OF ORDER NO. 97-120, AUTHORIZING
THE EXCHANGE OF CONTINGENT FUTURE INTEREST WITH BEND METRO
PARK & RECREATION DISTRICT
Before the Board was a public hearing on signature of Order
No. 97-120, authorizing the exchange of contingent future
interest with Bend Metro Park & Recreation District.
Patti Mecca reported this was for reversionary interest with
Bend Metro Park & Recreation District.
Acting Chair Robert Nipper opened the public hearing.
There being no testimony, the public hearing was closed.
Bruce White recommended authorizing acceptance of the quit
claims upon Legal Counsels review.
SWEARINGEN: I move signature of Order No. 97-120,
authorizing the exchange of contingent future
interests with Bend Metro, sign quit claim
MINUTES 4 AUGUST 27, 1997
0163*0821
deeds on parcels 1-3, and acceptance of
parcels 4 & 5 (subject to Legal Counsel
review).
NIPPER: I'll second.
VOTE: SCHLANGEN: EXCUSED
NIPPER: YES
SWEARINGEN: YES
10. PUBLIC HEARING ON PLAN AMENDMENT AND ZONE CHANGE FOR BILL
MILLER FOR URBAN GROWTH BOUNDARY CHANGES AND ASSOCIATED PLAN
CHANGES AND ZONE CHANGES
Before the Board was a public hearing on plan amendment and
zone changes for Bill Miller for Urban Growth Boundary changes
and associated plan and zone changes.
Paul Blikstad reported this was a modification of application
which would restart the 120 day clock.
Kim with W & H Pacific discussed the change in acreage. She
stated there were no people that testified in opposition to
this at the public hearing before the Hearings Officer.
Commissioner Swearingen felt the increase in acreage was a
significant change and it should be discussed thoroughly.
Bill Miller stated he increased the acreage in order to have
a little more buffer for the surface mining zone.
Bruce White felt there needed to be something that indicated
the application had changed from 59 acres to 108 acres. He
questioned if someone that should have been noticed regarding
the increase in size and was not notified.
Bill Miller reported he had an aerial photo to review with the
Board.
Bruce White stated he would be more concerned if there were
more parties entitled to notice, but he felt there did need to
be some basis for the change of acreage from 59 to 108. Bruce
felt this was not the best way to do this. He advised filing
for the modification.
Commissioner Swearingen asked why they were presented with the
change in acreage on such short notice. Kim, W & H Pacific,
stated they had just changed the acreage on August 20, 1997.
Commissioner Nipper felt the
noticed, the applicant should
a new public hearing.
MINUTES 5 AUGUST 27, 1997
public hearing should be re-
file the modification, and set
0163-0822
Commissioner Swearingen stated the Board did not disagree with
what was proposed, but they wanted to make sure it was handled
correctly.
A new public hearing will be scheduled for a later date.
11. DECISION OF WHETHER TO HEAR APPEAL ON CU -97-12(D) FOR DRUG AND
ALCOHOL CENTER FOR CENTRAL CASCADE HEALTH SYSTEMS AND
SIGNATURE OF ORDER NO. 97-133
Before the Board was a decision of whether to hear appeal CU -
97 -12(D) for a drug and alcohol center for Central Cascade
Health Systems and signature of Order No. 97-133.
Wayne Sorenson reported staff recommendation would be for the
Board to deny hearing the appeal. It was felt the Hearings
Officer had considered all the testimony and there was no new
testimony.
SWEARINGEN: I move signature of Order No. 97-133, denying
review.
NIPPER: I'll second that.
VOTE: SCHLANGEN: EXCUSED
NIPPER: YES
SWEARINGEN: YES
12. DECISION OF WHETHER TO HEAR APPEAL OF HEARINGS OFFICER'S
DENIAL ON SP -97-11 AND CU -97-08 FOR SUN RIDGE MEADOWS
MANUFACTURED HOME PARK AND SIGNATURE OF ORDER NO. 97-134
Before the Board was a decision of whether to hear appeal of
the Hearings Officer's denial on SP -97-11 and CU -97-08 for Sun
Ridge Meadows Manufactured Home Park and signature of Order
No. 97-134.
Wayne Sorenson stated this was an appeal of the Hearings
Officer denial. He stated this was a complicated matter.
This was denied on the basis of the inability of the applicant
to provide access from his development to Highway 126. The
traffic would have to go through a residential development
named Stonehedge. Wayne recommended the Board uphold the
Hearings Officers decision and deny the appeal. The grant of
access application would have to be made by the city/county to
Oregon Department of Transportation for improvements to the
approach to Highway 126.
Commissioner Swearingen felt the condition of the applicant
paying for the road improvement was a good idea. She felt the
Board should hear it.
MINUTES 6 AUGUST 27, 1997
SWEARINGEN: I would move that we hear the appeal of denial
of the Hearings Officer's decision de novo.
NIPPER: Second.
VOTE: SCHLANGEN: EXCUSED
NIPPER: YES
SWEARINGEN: YES
13. SECOND READING AND ADOPTION OF ORDINANCE NO. 97-038, AMENDING
TITLE 19 OF THE DESCHUTES COUNTY CODE TO ADD DESIGN REVIEW
STANDARDS AND OTHER ASSOCIATED CHANGES
Before the Board was the second reading and adoption of
Ordinance No. 97-038, amending Title 19 of the Deschutes
County Code to add Design Review Standards and other
associated changes.
SWEARINGEN: I move second reading of Ordinance No. 97-038,
by title only.
NIPPER: Second.
VOTE: SCHLANGEN: EXCUSED
NIPPER: YES
SWEARINGEN: YES
Acting Chair Nipper performed the second reading of Ordinance
No. 97-038.
SWEARINGEN: I'll move adoption of Ordinance No. 97-038.
NIPPER: Second.
VOTE: SCHLANGEN: EXCUSED
NIPPER: YES
SWEARINGEN: YES
PROJECT14. CONSIDERATION OF BIDS FOR THE
Before the Board was consideration of the bids for the Burgess
Road re -alignment project.
George Kolb reported the bid documents were opened last week.
He stated two bids were received, one from R.L. Coats and one
from Bend Aggregate. He state R.L. Coats was the low bidder
but since he did not include the addendum, all bid should be
rejected. George felt the project should be rebid.
SWEARINGEN:
I move that we reject the bids on the Burgess
Road realignment.
MINUTES 7 AUGUST 27, 1997
0163-0824
NIPPER: I'll second.
VOTE: SCHLANGEN: EXCUSED
NIPPER: YES
SWEARINGEN: YES
15. SIGNATURE OF RESOLUTION NO 97-126, AUTHORIZING THE
ACQUISITION OF 5 -ACRES OF PROPERTY ADJACENT TO SMITH ROCK
STATE PARK
Before the Board was signature of Resolution No. 97-126,
authorizing the acquisition of 5 -acres of property adjacent to
Smith Rock State Park.
Linda Swearingen stated the Board had been working very
closely with the parks. The opportunity came up where the
County had a chance to purchase some property directly across
from Smith Rock State Park in the amount of $135,000 through
the County Park Funds.
Bruce White reported the funds come from the RV fees from the
State. Since we do not have a park department, the funds have
been building up over time. The money can only be spent on
parks. It will be designated as a county park to be operated
in conjunction with the State Parks.
SWEARINGEN: I move signature of Resolution No. 97-126.
NIPPER: I'll second that.
VOTE: SCHLANGEN: EXCUSED
NIPPER: YES
SWEARINGEN: YES
16. APPROVAL OF APPROPRIATION TRANSFER FOR THE APPROVED PURCHASE
OF $140,00 FROM FUND 13 DEPARTMENT LINE 1 TO FUND 13
DEPARTMENT
Before the Board was approval of the appropriation transfer
for the above mentioned property purchase in the amount of
$140,000.
SWEARINGEN: So moved.
NIPPER: Second.
VOTE: SCHLANGEN: EXCUSED
NIPPER: YES
SWEARINGEN: YES
MINUTES 8 AUGUST 27, 1997
17. SIGNATURE OF ORDER NO. 97-132, APPOINTING MARTIN -WYNNE -XS
DESCHUTES COUNTY TREASURER
Before the Board was signature of Order No. 97-132, appointing
Martin Wynne as the Deschutes County Treasurer.
SWEARINGEN: I move signature of Order No. 97-132,
appointing Martin Wynne as Deschutes County
Treasurer.
NIPPER: Second.
VOTE: SCHLANGEN: EXCUSED
NIPPER: YES
SWEARINGEN: YES
18. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS
Before the Board was approval of the weekly accounts payable
vouchers in the amount of $465,597.61.
SWEARINGEN: So moved plus the addition of the checks for
the park purchase, subject to review.
NIPPER: Second.
VOTE: SCHLANGEN: EXCUSED
NIPPER: YES
SWEARINGEN: YES
19. SUSPENSION OF THE HARTFORD PLAN INDEFINITELY
Before the Board was suspension of The Hartford Plan.
Mike Maier reported that 17 employees had signed up for The
Hartford. He reported the company had some irregularities
regarding the 4% incentive transfer bonus. He recommended the
Board suspend the plan.
SWEARINGEN: I move we suspend the Hartford plan
indefinitely.
NIPPER: I'll second that.
VOTE: SCHLANGEN: EXCUSED
NIPPER: YES
SWEARINGEN: YES
MINUTES 9 AUGUST 27, 1997
016? -08406
DATED this 27th day of August, 1997, by the Deschutes County
Board of Commissioners.
Nancy P e Schlangen, Chair
\
RoGedt L. Nipper, mWission
ATTEST:
—�
ker6
ording Secreta Linda L. SWaringen, Commiss
MINUTES 10 AUGUST 27, 1997