1998-13800-Minutes for Meeting January 14,1998 Recorded 3/6/19989
g_12soo ®s 4-ti0' 8
MINUTES
DESCHUTES COUNTY ROF COMMISSIONERS 6 A 11:51
Wednesday, January 14, 1998 MA e(��t � F: ' l 'LSO ;
r Cl r
Chair Nancy Pope Schlangen called the Board of CountyCommission
were
meeting to order at 10:03 a.m. County Commissions present
Nancy Pope Schlangen and Linda L. Swearingen. Also in attendance
were Mike Maier, County Administrator; Tom Blust, Road Department
Director; Meaghan Houska, Communications Director; Michael Gaston,
Librarian; Gary Judd, Road Department; Rick Isham, County Counsel;
Heidi Kennedy, Planner; Kevin Harrison, Planner; Catherine Morrow,
Planner; Dick Johnson, Road Department; George Read, Community
Development Director; Ron Meckler, 9-1-1 Director; Patti Mecca,
Property Management; Jay Turley, Property and Facility Manager;
Damian Syrnyk, Planner; Didi Malarkey, Regional Problem Solver; Sue
Brewster, Assistant County Counsel; Bruce White, Assistant County
Counsel; and Dave Leslie, Planner.
CONVENE AS THE GOVERNING BODY OF 4-H/EXTENSION COUNTY SERVICE
DISTRICT
1.APPROVAL OF WEE Y ACCOUNTS PAYABLE VOUCHERS FOR 4-H/EXTENSION
COUNTY SERVICE DISTRICT
Before the Governing Body was approval of weekly accounts
payable vouchers for 4-H/Extension County Service District in
the amount of $702.81.
SWEARINGEN: Move approval.
SCHLANGEN: Second.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
CONVENE AS THE GOVERNING BODY OF 9-1-1 COUNTY SERVICE DISTRICT
2. aw17QYA OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR 9-1-1 COUNTY
SERVICE DISTRICT
Before the Governing Body was approval of the weekly accounts
payable vouchers for 9-1-1 County Service District in the
amount of $1,396.86.
SWEARINGEN: Move approval.
SCHLANGEN: Second.
MINUTES 1 JANUARY 14, 1998
MICROFILMEDti : P t i A
APP 0_ i:�d
0_1f4-/20'9
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
CONVENE AS THE GOVERNING BODY OF BEND LIBRARY COUNTY SERVICE
DISTRICT
3. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR BEND LIBRARY
COUNTY SERVICE DISTRICT
Before the Governing Body was approval of the weekly accounts
payable vouchers for the Bend Library County Service District
in the amount of $495,285.04.
SWEARINGEN: Move approval subject to review.
SCHLANGEN: I'll second.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
CONVENE AS THE GOVERNING BODY OF SUNRIVER LIBRARY COUNTY
SERVICE DISTRICT
4. APPROVAL OF AWARD OF BID FOR SUNRIVER LIBRARY FURNISHINGS
Before the Board was approval of award of bid for Sunriver
Library furnishings.
Rick Isham stated bids were received from four companies. The
recommendation was the bid be awarded to Saxton, Bradley, Inc.
of Seattle for basic library furnishings in the amount of
$39,960, to Environetics, Inc. for contract library
furnishings in the amount of $39,510.61, with Alternate 2 in
the amount of $942.48 and declare two of the bids non-
responsive. Rick Isham stated the motion should be to reject
the two non-responsive bids and accept the recommendations of
the Project Manager of awarding the bids.
SWEARINGEN:
SCHLANGEN:
VOTE:
MINUTES 2
So moved, subject to review.
I'll second that motion.
SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
JANUARY 14, 1998
ll�X�� ocok 0
.... . . .. .. . . . .
Before the Board was approval of the weekly accounts payable
vouchers for Sunriver Library County Service District in the
amount of $131.31.
SWEARINGEN: Move approval.
SCHLANGEN: Second.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
Before the Board was signature of Order No. 98-021,
establishing a designated speed of 45 mph on a portion of 74th
Street in Redmond.
Gary Judd reported there was a request for a 45 mph speed zone
on 74th Street in Redmond.
SWEARINGEN: I'll move signature of Order No. 98-021.
SCHLANGEN: I'll second the motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
7. SIGNATURE OF RESOLUTION NO. 98-002, INITIATING THE VACATION OF
A PORTION OF 4TH STREET IN LA PINE, ENGINEER'S REPORT, AND
SIGNATURE OF ORDER NO, 98-003, ACCEPTING THE ENGINEER'S REPORT
AND SETTING A PUBLIC HEARING DATE
Before the Board was signature of Resolution No. 98-002,
initiating the vacation of a portion of 4th Street in La Pine,
signature of Order No. 98-003, Engineer's report and setting
a public hearing date.
SWEARINGEN:
SCHLANGEN:
VOTE:
MINUTES 3
I'll move signature of Resolution No. 98-002.
I'll second the motion.
SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
JANUARY 14, 1998
�-p
9.
10.
SWEARINGEN: q8= O.r�d
I'll move signature of Order No.
SCHLANGEN: I'll second the motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
DETERMINING LENGTH OF TERMS FOR PROSPECTIVE LIBRARY DISTRICT
DIRECTORS
Before the Board was the determining the length of terms for
prospective Library District Directors.
Michael Gaston stated they would be drawing names out of a hat
to determine the lengths of terms.
Zone
5 -
1 year
term
Zone
4 -
1 year
term
Zone
2 -
3 year
term
Zone
3 -
3 year
term
,Zone
1 -
1 year
term
SIGNATURE OF INTERGOVERNMENTAL
AGREEMENT BETWEEN THE OREGON
YOUTH AUTHORITY
AND
DESCHUTES
COUNTY FOR JUVENILE JUSTICE
INFORMATION SYSTEM
Before the Board was signature of an Intergovernmental
Agreement between the Oregon Youth Authority and Deschutes
County for Juvenile Justice Information System.
SWEARINGEN: I'll move signature of Intergovernmental
Agreement between Oregon Youth Authority and
Deschutes County subject to review.
SCHLANGEN: I'll second that motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
SIGNATURE OF CONTRACT WITH LENNERTZ & COYLE FOR NEIGHBORHOOD
PLANNING SERVICES
Before the Board was signature of a contract with Lennertz &
Coyle for neighborhood planning services.
Catherine Morrow requested approval of the contract subject to
review. She reported there was $30,000 budgeted in the
Community Development Department.
MINUTES 4 JANUARY 14, 1998
SWEARINGEN: I move signature of contract with Lennertz &
Coyle for neighborhood services, subject to
review.
SCHLANGEN: I'll second that motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
11. ADOPTION OF EAGLE CREST DECISION
Before the Board was adoption of the Eagle Crest decision.
Commissioner Swearingen asked about Oregon Department of
Transportation. George Read responded. Linda felt ODOT's
opinion of a significant impact was a whole lot different than
hers.
SWEARINGEN: I'll make a motion that we uphold the Hearings
Officer's decision of approval of CU -97-78,
modification of a destination resort and adopt
the decision and findings.
SCHLANGEN: I'll second the adoption of decision and
findings.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
12. PUBLIC HEARING ON ADOPTION OF ORDINANCE NO. 98-005, AMENDING
TITLE 19, THE BEND URBAN AREA ZONING ORDINANCE, SECTION
19.20.055 TO CHANGE THE REGULATIONS FOR CERTAIN LAND DIVISIONS
IN THE SR2.5, SUBURBAN LOW DENSITY RESIDENTIAL ZONE
Before the Board was a public hearing on adoption of Ordinance
No. 98-005, amending Title 19, the Bend Urban Area Zoning
Ordinance, section 19.20.055, to change the regulations for
certain land divisions in the SR2.5, Suburban Low Density
Residential Zone.
Damian Syrnyk reported this was a public hearing on the
ordinance.
Chair Schlangen opened the public hearing.
Dan Van Vactor testified on behalf of Joel & Patrick Gesler in
support of this ordinance.
There being no further testimony, the public hearing was
closed.
MINUTES 5 JANUARY 14, 1998
016 1-0"0"3
SWEARINGEN: I move first and second reading of Ordinance
No. 98-005, by title only.
SCHLANGEN: I'll second the motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
Chair Schlangen performed the first and second reading of
Ordinance No. 98-005, by title only.
SWEARINGEN: I'll move adoption of Ordinance No. 98-005.
SCHLANGEN: I'll second the motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
13. FIRST READING OF ORDINANCE NO. 98-004, AMENDING TITLE 17,
SUBDIVISIONS, OF THE DESCHUTES COUNTY CODE
Before the Board was the first reading of Ordinance No. 98-
004, amending Title 17, Subdivisions, of the Deschutes County
Code.
Dave Leslie reported the ordinance was ready for the first
reading.
SWEARINGEN: I move for first reading of Ordinance No. 98-
004, by title only.
SCHLANGEN: I second that motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
Chair Nancy Pope Schlangen performed the first reading of
Ordinance No. 98-004, by title only. The second reading and
adoption will take place on January 28, 1998.
14. SIGNATURE OF CONTRACT WITH BEST LOCK FOR ELECTRONIC LOCKS FOR
NEW PUBLIC SAFETY BUILDINGS
Before the Board was signature of a contract with Best Lock
for electronic locks for the new public safety buildings.
Sue Brewster reported this was for the electronic locking
devices at the new public safety buildings.
MINUTES 6 JANUARY 14, 1998
15.
16.
17.
0-164 -25-3"4
SWEARINGEN: I move that the contract for electronic access
control at the new Deschutes County Public
Safety Buildings be awarded to Best Lock
Corporation, doing business as Best Locking
Systems of Portland, in the amount of
$67,175.59.
SCHLANGEN: I'll second that motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
• s- ' _ • IN
Before the Board was signature of a Personal Services Contract
and Joint Declaration between Deschutes County and Meaghan
Houska.
SWEARINGEN: I move signature of Personal Services Contract
and Joint Declaration between Deschutes County
and Meaghan Houska.
SCHLANGEN: I will second the motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
SIGNATURE OF ORDER NO, 98-016, TRANSFERRING CASH AMONG VARIOUS
FUNDS WITHIN THE 1997/98 DESCHUTES COUNTY BUDGET
Before the Board was signature of Order No. 98-016,
transferring cash among various funds within the 1997/98
Deschutes County Budget.
SWEARINGEN: I move signature of Order No. 98-016.
SCHLANGEN: I'll second the motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
Before the Board was signature of Order No. 98-017,
transferring cash among various funds with the 1997/98
Deschutes County Budget.
MINUTES 7 JANUARY 14, 1998
S ..�
SWEARINGEN: I will move signature of Order No. 80'x:'
SCHLANGEN: I will second that.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
• • ' •IM411: 114. • ; Y.1
Before the Board was signature of Order No. 98-008,
authorizing the refund of taxes.
SWEARINGEN: I move signature of Order No. 98-008.
SCHLANGEN: I will second that motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
19. REGIONAL PROBLEM SOLVING UPDATE
Didi Malarkey provided an update on the Regional Problem
Solving Project. Didi reported the grant came in with the
amount of $172,000. She stated there had been $329,000 in 3
years for the La Pine area. She felt it was significant that
the State recognized the need. She provided a definition of
stakeholder for the Board.
20. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS
Before the Board was approval of weekly accounts payable
vouchers in the amount of $1,122,898.22.
SWEARINGEN: Move approval subject to review.
SCHLANGEN: Second.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
21. APPROVAL OF PURCHASE OF PROPERTY AT 52 LAFAYETTE, BEND,
OREGON, AND SIGNATURE OF RESOLUTION NO, 98-005, DECLARING
INTENT TO ACQUIRE REAL PROPERTY
Jay Turley reported the property at 52 NW Lafayette is
adjacent to county owned property. He felt there were several
things for which this piece of property could be used.
MINUTES 8 JANUARY 14, 1998
SWEARINGEN: I move signature of Resolution No. 98-005,
declaring intent to acquire real property.
SCHLANGEN: I'll second the motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
22. SIGNATURE OF RESOLUTION N0, 98-004, ESTABLISHING A NO PARKING
ZONE ON A PORTION OF B AVENUE BETWEEN 6TH STREET AND HIGHWAY
97 WITHIN HILLMAN
Before the Board was signature of Resolution No. 98-004,
establishing a No Parking Zone on a portion of B Avenue
between 6th Street and Highway 97 within the Hillman
subdivision.
Gary Judd reported it would not be the whole area. There
would be no parking signs between which people could not park.
SWEARINGEN: I'll move signature of Resolution No. 98-004.
SCHLANGEN: I'll second the motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
DATED this 14th day of January, 1998, by the Deschutes County
Board of Commissioners.
7�T,1-71--,
:
Recording Secre ary
Rob r L. Nipper, Commissioner
.0 .
inda L. Sweari , Co Toner
MINUTES 9 JANUARY 14, 1998