1998-29087-Minutes for Meeting April 22,1998 Recorded 6/11/1998d
98-29087 168 - 0352
MINUTES
DESCHUTES COUNTY BOARD OF COMMISSIONERS ,
Wednesday, April 22, 1998 9$ `� i Ph 3: 56
Chair Nancy Pope Schlangen called the Board of County Geo o ersi:t`; W
meeting to order at 10:03 a.m. County Commissioners pr. t QEk&
Nancy Pope Schlangen and Linda L. Swearingen. Also in attendance
were Kevin Harrison, Planner; Heidi Kennedy, Planner; Meaghan
Houska, Communications Director; Rick Isham, County Counsel; George
Goshert, Bend Library Construction Manager; Bruce White, Assistant
County Counsel; Bob La Combe, Juvenile Program Manager; and
Patricia Moore, Victim's Assistance.
1. CRIME VICTIM'S WEEK
Patricia Moore reported Crime Victim's Week was April 19-25,
1998, and wanted to thank all the volunteers involved in this
program.
2. SIGNATURE OF CERTIFICATION OF ELIGIBILITY TO APPLY FOR GRANT
Before the Board was signature of Certification of Eligibility
for Victim's Assistance to apply for a grant.
SWEARINGEN: I move signature of certification of
eligibility to apply for the grant.
SCHLANGEN: I will second the motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
CONVENE AS THE GOVERNING BODY OF 4—H/EXTENSION COUNTY SERVICE
DISTRICT
3. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR 4—H/EXTENSION
COUNTY SERVICE DISTRICT
Before the Governing Body was approval of the weekly accounts
payable vouchers for 4-H/Extension County Service District in
the amount of $121.49.
SWEARINGEN:
SCHLANGEN:
VOTE:
MINUTES 1
Move approval.
Second.
SCHLANGEN:
NIPPER:
SWEARINGEN:
APRIL 22, 1998
YES
EXCUSED
YES
s<EYP(o ^QED
1j9-8
MICROFILMED JUL
JUL 1 a 1998
108 m 0353
CONVENE AS THE GOVERNING BODY OF BEND LIBRARY COUNTY SERVICE
DISTRICT
4. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR BEND LIBRARY
COUNTY SERVICE DISTRICT
Before the Governing Body was approval of the weekly accounts
payable vouchers for the Bend Library County Service District
in the amount of $19,477.72.
SWEARINGEN: Move approval.
SCHLANGEN: I'll second the motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
5. AWARD OF DATA/PHONE CABLING CONTRACT TO ALLAN FALK, INC FOR
BEND LIBRARY PROJECT
Before the Board was approval of the data/phone cabling
contract to Allan Falk, Inc. for the Bend Library Project in
the amount of $43,037.89.
SWEARINGEN: I would move that we award the data/phone
cabling contract for the Bend Library project
to the low bidder who was Alan Falk, Inc. in
the amount of $43,037.89.
SCHLANGEN: I will second that motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
6. CONSENT AGENDA:
Consent agenda items before the Board of County Commissioners
were: 1) approval of out-of-state travel for Susie Penhollow
to attend IACREOT Convention in July; 2) award of bid for La
Pine sidewalk improvements to Van Nevel Concrete & Curbing; 3)
signature of Order No. 98-066, establishing a 45 MPH speed
limit on Willard Road; 4) signature of Order No. 98-064,
establishing a designated speed of 35 MPH on a portion of
Apache Road; 5) signature of Order No. 98-065, establishing a
designated speed of 35 MPH on a portion of Lakeview Drive; 6)
appointment Debbie Kroske to the Deschutes County
Bicycle/Pedestrian Committee; 7) signature of Agreement
between Deschutes County and Humane Society of Redmond; 8)
signature of Agreement between Deschutes County and Central
MINUTES 2 APRIL 22, 1998
7.
8.
168 a 0354
Oregon Humane Society; 9) signature of Resolution No. 98-035,
authorizing negotiation of amended installment purchase and
Trust Agreement and issuance of Refunding Certificates of
Participation Series 1998; 10) signature of Order No. 98-054,
authorizing the refund of taxes; and 11) signature of Order
No. 98-055, authorizing the refund of taxes.
SWEARINGEN: I would move approval of consent agenda items.
SCHLANGEN: I will second the motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
AWARD OF CONTRACT FOR ROAD EXTENSION AND ON-SITE PAVING
IMPROVEMENTS TO BEND AGGREGATE & PAVING COMPANY FOR THE
FAIRGROUNDS
Before the Board was award of contract for the road extension
and on-site paving improvements for the fairgrounds to Bend
Aggregate & Paving Company.
Rick Isham recommended the award of the bid to Bend Aggregate
& Paving.
SWEARINGEN: I would move approval of the contact for road
extension and on-site paving improvements to
Bend Aggregate & Paving Company, the low
bidder, in the amount of $537,979.
SCHLANGEN: I will second that motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
DECISION OF WHETHER TO HEAR APPEAL A-98-7 FOR A CONDITIONAL
USE APPLICATION CU -97-12
Before the Board was the decision of whether to hear appeal A-
98-7 for a Conditional Use Application CU -97-12.
Commissioner Swearingen stated she wanted to hear this appeal.
She felt the Commissioners should make a site visit.
Kevin Harrison discussed the issue of habitat.
Heidi Kennedy reported the site was 35 acres. She stated the
testimony from Oregon Department of Fish & Wildlife was that
it was much better to keep all the buildings together. She
reported there was an existing barn.
MINUTES 3 APRIL 22, 1998
9.
10.
168 - 0355
Commissioner Swearingen stated ODF&W wanted the applicant to
build the house by the barn rather than where the applicant
wanted to put it.
Commissioner Schlangen felt the clustering of buildings made
sense.
Bruce White stated that if the Board visited the site they
would need to hold the hearing de novo.
Heidi Kennedy stated the staff felt the applicant did not meet
the non-farm dwelling criteria. She stated the Hearings
Officer Chris Eck found that they did meet the criteria.
SWEARINGEN: I move we hear this issue de novo.
SCHLANGEN: I will second that motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS
Before the Board was approval of the weekly accounts payable
vouchers in the amount of $840,994.22.
SWEARINGEN: I move approval subject to review.
SCHLANGEN: Second.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
AUTHORIZATION TO COMMENCE RECRUITMENT FOR JUVENILE DETENTION
TAFF
Before the Board was a request for authorization to commence
recruitment for Juvenile Detention staff.
Mike Maier reported the new juvenile facility will be opening
next July. They feel they have sufficient funds to commence
recruitment as soon as possible for 16 positions. They would
start training in the middle of June.
SWEARINGEN:
SCHLANGEN:
MINUTES 4
I would move that we authorize recruitment for
juvenile detention staff.
I'll second that motion.
APRIL 22, 1998
168 - 0356
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
11. SIGNATURE OF PERSONAL SERVICES CONTRACT FOR BRAINERD
APPRAISALS, INC. FOR APPRAISAL OF MCCORD PROPERTY
Before the Board was signature of a Personal Services Contract
for Brainerd Appraisals,inc. For appraisal of the McCord
property.
Patti Mecca reported the personal services contract was in the
amount of $1,850. She received one other bid which was for
$1,900.
SWEARINGEN: I move signature of Personal Services Contract
for Brainerd Appraisals, Inc. in the amount of
$1,850.
SCHLANGEN: I'll second the motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
12. SIGNATURE OF PERSONAL SERVICES CONTRACT FOR BJ FOWLER FOR
AUCTIONEERING SERVICES FOR LAND SALE AUCTION
Before the Board was signature of a Personal Services Contract
for BJ Fowler for auctioneering services for land sale
auction.
SWEARINGEN: I move signature of Personal Services Contract
for BJ Fowler for auctioneering services for
the land sale auction in the amount of $1,500.
SCHLANGEN: Second the motion.
VOTE: SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
13. APPOINTMENT OF MARY ANN LISK, JOHN AHRENS AND FRANK
DEGGENDORFER TO THE 4-H/EXTENSION BUDGET COMMITTEE AND
ADVISORY COUNCIL
Before the Board was appointment of Mary Ann Lisk, John Ahrens
and Frank Deggendorfer to the 4-H/Extension Budget Committee
and Advisory Council.
SWEARINGEN: Move approval
MINUTES 5 APRIL 22, 1998
SCHLANGEN:
VOTE:
I'll second it.
SCHLANGEN: YES
NIPPER: EXCUSED
SWEARINGEN: YES
168 - 0357
DATED this 22nd day of April, 1998, by the Deschutes County
Board of Commissioners.
ATTEST:
cor ing Secretary
9,,w6u��
Robeft L. Nipper, Commissioner
4indaZSwed`jO--rr1gefi, Commissione
MINUTES 6 APRIL 22, 1998