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1998-43390-Minutes for Meeting June 29,1998 Recorded 8/13/199898-43390 1 6 8 - 2780 MINUTES DESCHUTES COUNTY BOARD OF COMMISSIONERS 98 AUG 13 AM 11:29 June 29, 1998 ��fy:LLGti' Chair Nancy Pope Schlangen called the Board of County Commissioners meeting to order at 10:02 A.M. County Commissioners present were Nancy Pope Schlangen and Robert L. Nipper. Also in attendance were Mike Maier, County Administrator; Rick Isham, County Counsel; Susan Mayea, Management Analyst; Greg Brown, Sheriff; Meaghan Houska, Communications Director; Tom Blust, Road Department Director; Barbara Rich, Planner; Kevin Harrison, Planner; Heidi Kennedy, Planner; Patti Mecca, Property Management; George Read, Community Development Director; Ron Meckler, 9-1-1 Director; and Bruce White, Assistant County Counsel. CONVENE AS THE GOVERNING BODY OF EXTENSION/4-H COUNTY SERVICE DISTRICT 1. PUBLIC HEARING ON 1998-99 BUDGET FOR EXTENSION/4-H COUNTY SERVICE DISTRICT Before the Board was a public hearing on the 1998-99 Budget for Extension/4-H County Service District. Susan Mayea reviewed the proposed budget with the Board of County Commissioners. Chair Nancy Pope Schlangen opened the public hearing. There being no testimony, the public hearing was closed. NIPPER: I move adoption of the 1998-99 Budget for Extension/4-H County Service District. SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED CONVENE AS THE GOVERNING BODY OF 9-1-1 COUNTY SERVICE DISTRICT KEYPCNtD. MINUTES 1 JUNE 29, 1998 MICROFILMED SEP 2 9 1993 SEP 31998 2. 3 168 2181 PUBLIC HEARING ON 1998-99 BUDGET FOR 9-1-1 COUNTY SERVICE DISTRICT Before the Board was a public hearing on the 1998-99 Budget for 9-1-1 County Service District. Chair Nancy Pope Schlangen opened the public hearing. There being no testimony, the public hearing was closed. NIPPER: I move adoption of the 1998-99 Budget for the 9-1-1 County Service District. SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED CONVENE AS THE GOVERNING BODY OF BEND LIBRARY COUNTY SERVICE DISTRICT PUBLIC HEARING ON 1998-99 BUDGET FOR BEND LIBRARY COUNTY SERVICE DISTRICT Before the Board was a public hearing on the 1998-99 Budget for Bend Library County Service District. Chair Nancy Pope Schlangen opened the public hearing. There being no testimony, the public hearing was closed. NIPPER: I move adoption of 1998-99 Budget for the Bend Library County Service District. SCHLANGEN: Second the motion. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED CONVENE AS THE GOVERNING BODY OF THE REDMOND LIBRARY COUNTY SERVICE DISTRICT MINUTES 2 JUNE 29, 1998 4. 5. 168 - 2782 PUBLIC HEARING ON 1998-99 BUDGET FOR THE REDMOND LIBRARY COUNTY SERVICE DISTRICT Before the Board was a public hearing on the 1998-99 Budget for the Redmond Library County Service District. Chair Nancy Pope Schlangen opened the public hearing. There being no testimony, the public hearing was closed. NIPPER: Move adoption of the 1998-99 Budget for the Redmond Library County Service District. SCHLANGEN: Second the motion. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED CONVENE AS THE GOVERNING BODY OF THE SUNRIVER LIBRARY COUNTY SERVICE DISTRICT PUBLIC HEARING ON 1998-99 BUDGET FOR THE SUNRIVER LIBRARY COUNTY SERVICE DISTRICT Before the Board was a public hearing on the 1998-99 Budget for the Sunriver Library County Service District. Chair Nancy Pope Schlangen opened the public hearing. There being no testimony, the public hearing was closed. NIPPER: I'll move adoption of the 1998-99 Budget for the Sunriver Library County Service District. SCHLANGEN: I'll second that motion. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS MINUTES 3 JUNE 29, 1998 M. 7. 168 - 2783 PUBLIC HEARING ON 1998-99 BUDGET FOR DESCHUTES COUNTY Before the Board was a public hearing on the 1998-99 Budget for Deschutes County. Susan Mayea reviewed the 1998-99 Budget for Deschutes County with the Board of County Commissioners. Chair Nancy Pope Schlangen opened the public hearing. John Platt testified regarding the addition of new employees. He felt some of the new employees could be eliminated and fund the Sheriff's Department with that money. There being no further testimony, the public hearing was closed. NIPPER: I will move that we adopt the 1998-99 Budget for Deschutes County. SCHLANGEN: I will second the motion. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED SIGNATURE OF ORDERS NO. 98-082. 98-097, and 98-098 AUTHORIZING THE REFUND OF TAXES Before the Board was signature of Orders No. 98-082, 98-097, and 98-098, authorizing the refund of taxes. NIPPER: I'll move signature of Orders No. 98-082, 98- 097 and 98-098, authorizing the refund of taxes. SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: NIPPER: SWEARINGEN: MINUTES 4 JUNE 29, 1998 YES YES EXCUSED 168 - 2784 8. SIGNATURE OF ORDER NO. 98-084, AMENDING ORDER NO. 97-136 Before the Board was signature of Order No. 98-084, amending Order No. 97-136. NIPPER: I will move signature of Order No. 98-084. SCHLANGEN: I will second the motion. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED 9. SIGNATURE OF RESOLUTION NO. 98-088, SNOW AND ICE PLAN Before the Board was signature of Resolution No. 98-088, Snow and Ice Plan. NIPPER: I'll move signature of Resolution No. 98-088. SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED 10. SIGNATURE OF ORDER NO. 98-104, CALLING UP FOR REVIEW THE HEARINGS OFFICER'S DECISION ON AN INDUSTRIAL SUBDIVISION AND A CONDITIONAL USE PERMIT FOR A WATER UTILITY FACILITY Before the Board was signature of Order No. 98-104, calling up for review the Hearings Officer's decision on an industrial subdivision and a conditional use permit for at water utility facility. Barbara Rich reported a technical flaw had been discovered in one of the applications for the La Pine Industrial Subdivision. In order to fix that flaw there needed to be a public hearing and allow the information to be inserted into the record. NIPPER: I will move signature of Order No. 98-103, calling up for review the Hearings Officer's MINUTES 5 JUNE 29, 1998 168 - 2785 decision on an industrial subdivision and a conditional use permit for a water utility facility. SCHLANGEN: I will second that. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED 11. REAPPOINTMENT OF J. MACINNIS AND P. LAWRENCE TO THE DESCHUTES COUNTY LIBRARY BOARD Before the Board was reappointment of J. MacInnis and P. Lawrence to the Deschutes County Library Board. NIPPER: Move reappointments. SCHLANGEN: I'll second it. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED 12. SIGNATURE OF ORDER NO. 98-096, RESCINDING ORDER NO. 98-072 Before the Board was signature of Order No. 98-096, rescinding Order No. 98-072. Bruce White reported this order would rescind the previous order sending the withdrawal to an election as there appeared to be a settlement between the parties regarding the Vandevert Special Road District. NIPPER: I will move signature of Order No. 98-096, rescinding Order No. 98-072. SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED MINUTES 6 JUNE 29, 1998 13 168 2786 SIGNATURE OF ROBINSON AND SONS CONTRACT FOR CLOSEOUT Before the Board was signature of the Robinson and Sons contract for closeout. Rick Isham stated the Fairgrounds wanted to have a procedure where the Board was aware when there was a contract closed. He reported Robinson and Son had completed the contract. NIPPER: I'll move signature Robinson and Sons contract for closeout. SCHLANGEN: I'll second that. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED 14. SIGNATURE OF PERSONAL SERVICES CONTRACT WITH ACCOUNTABLE BEHAVIORAL HEALTH ALLIANCE Before the Board was signature of Personal Services Contract with Accountable Behavioral Alliance. NIPPER: I'll move signature of Personal Services Contract with ABHA. SCHLANGEN: I'll second it. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED 15. AWARD OF BID FOR MANUFACTURE AND DELIVERY OF ONE NEW AND UNUSED INTEGRATED TOOL CARRIER ARTICULATED FRONT END LOADER Before the Board was award of a bid for the manufacture and deliver of one new and unused integrated tool carrier articulated front end loader. Rick Isham stated the bid was being awarded to the low bidder. The piece of equipment was needed to move the dirt in and out of the arena for different activities. MINUTES 7 JUNE 29, 1998 168 2787 NIPPER: I'll move award of contract for the purchase of a piece of equipment for the County fairgrounds. SCHLANGEN: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED 16. SIGNATURE OF ORDER NO. 98-088, DECLARING ELECTION RESULTS Before the Board was signature of Order No. 98-088, declaring elections results. NIPPER: I'll move signature of Order No. 98-088. SCHLANGEN: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED 17. SIGNATURE OF ORDER NO. 98-103, TO TRANSFER AND DISTRIBUTE CERTAIN MONIES FROM THE LAND SALES FUND Before the Board was signature of Order No. 98-103, to transfer and distribute certain monies from the land sales fund. NIPPER: I'll move signature of Order No 98-103. SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED 18. SIGNATURE OF HEARINGS OFFICER'S CONTRACTS Before the Board was signature of Hearings Officer's contracts for Green & Associates and Christopher Eck. MINUTES 8 JUNE 29, 1998 168 es 2788 18V George Read reported there were no changes from the previous year contracts with the Hearings Officers. NIPPER: I'll move signature of Hearings Officer's contracts. SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED 19. APPROVAL OF LIQUOR LICENSE FOR BROTHERS STAGE STOP Before the Board was signature of a liquor license for Brother's Stage Stop. NIPPER: So moved. SCHLANGEN: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED 20. APPOINTMENT OF D. DUVALL, P. JANSSEN, AND R. LENGELE TO THE BLACK BUTTE RANCH MANAGING BOARD Before the Board was appointment of D. Duvall, P. Janssen, and R. Lengele to the Black Butte Ranch managing board. NIPPER: I will move appointment. SCHLANGEN: I'll second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED 21. SIGNATURE OF APPROVAL OF AFSCME CONTRACT Before the Board was approval of AFSCME contract. MINUTES 9 JUNE 29, 1998 168 2789 NIPPER: I will move signature of the AFSCME contract with Deschutes County. SCHLANGEN: I will second the motion. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED 22. SIGNATURE OF CONTRACT EXTENSIONS FOR ONE MONTH ON READY -SET -GO CONTRACTS Before the Board was signature of contract extensions for one month for Ready -Set -Go. NIPPER: I'll move signature for approval of contract extensions for one month for Ready -Set -Go. SCHLANGEN: I'll second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED 23. SIGNATURE OF 1998-99 COMMISSION ON CHILDREN AND FAMILIES GRANTS Before the Board was signature of the 1998-99 Commission on Children and Families Grants. NIPPER: I'll move signature of approval of the 1998-99 of the Commission on Children and Families Grants. SCHLANGEN: I'll second. VOTE: SCHLANGEN: NIPPER: SWEARINGEN: MINUTES 10 JUNE 29, 1998 YES YES EXCUSED 168 - 2790 24. SIGNATURE OF RESOLUTION NO. 98-060 TRANSFERRING APPROPRIATIONS WITHIN VARIOUS FUNDS OF THE 1997-98 DESCHUTES COUNTY BUDGET AND DIRECTING ENTRIES Before the Board was signature of Resolution No. 98-060, transferring appropriations within various funds of the 1997- 98 Deschutes County Budget and directing entries. NIPPER: I'll move signature of Resolution No. 98-060. SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED 25. SIGNATURE OF RESOLUTION NO. 98-061, APPROPRIATING NEW GRANT FUNDS TO THE DESCHUTES COUNTY 1997-98 BUDGET Before the Board was signature of Resolution No. 98-061, appropriating new grant funds to the Deschutes County 1997-98 Budget. Susan Mayea reported these were the new grant funds for the County Library for books. NIPPER: I'll move signature of Resolution No. 98-061. SCHLANGEN: Second. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED 26. SIGNATURE OF ADDENDUM TO LEASE WITH ALTRA LLC FOR OFFICE SPACE FOR ADULT PROBATION IN LA PINE SQUARE Before the Board was signature of an addendum to Lease with Altra LLC for office space for Adult Probation in La Pine Square. Patti Mecca reported this was an extension of the term of this contract. MINUTES 11 JUNE 29, 1998 168 2791 NIPPER: I'll move signature of addendum to lease with Altra LLC for office for Adult Probation in La Pine Square. SCHLANGEN: I'll second that. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED 27. APPROVAL OF OFFER TO PURCHASE PROPERTY IN THE LA PINE INDUSTRIAL PARK Before the Board was approval of an offer to purchase property in the La Pine Industrial Park. Susan Mayea reported there had a proposal from Scott Transportation to purchase approximately a 6 acre piece of property in the industrial park. The total purchase prices was $75,461. Scott Transportation was an existing business and they employ 40 plus employees with 15 of them being full time. They put $5,000 earnest money down. Susan Mayea recommended approval. NIPPER: I'll move acceptance of the offer to purchase property in the La Pine Industrial Park. SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED 28. ADOPTION OF THE 1998-99 FEE SCHEDULE Before the Board was adoption of the 1998-99 Fee Schedule. Susan Mayea reviewed the Fee Schedule with the Board of County Commissioners. NIPPER: I'll move adoption of the Fee Schedule for fiscal year 1998-99. MINUTES 12 JUNE 29, 1998 a 168 2792 SCHLANGEN: I will second the motion. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 29. ADOPTION OF THE 1998-99 BUDGET FOR BLACK BUTTE RANCH COUNTY SERVICE DISTRICT Before the Board was adoption of the 1998-99 budget for Black Butte Ranch County Service District. NIPPER: I will move approval of the 1998-99 Budget for Black Butte Ranch County Service District. SCHLANGEN: I'll second the motion. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED 30. REAPPOINTMENT OF BRUCE BROTHERS TO THE PLANNING COMMISSION Before the Board was reappointment of Bruce Brothers to the Planning Commission. NIPPER: I'll move reappointment of Bruce Brothers to the Planning Commission. SCHLANGEN: I will second that motion. VOTE: SCHLANGEN: YES NIPPER: YES SWEARINGEN: EXCUSED Chair Nancy Pope Schlangen stated the Board of County Commissioners will reconvene at 3:00 p.m. on June 30, 1998. MINUTES 13 JUNE 29, 1998 168 - 2793 DATED this 29th day of June, 1998, by the Deschutes County Board of Commissioners. ATTEST: ( )- J'St - - t Recording Secre ary �n 1 Nancy Po hlan'en, Chair 7C r - L. Nipper, Comtefsioner Linda L. Swearingen, Commissioner MINUTES 14 JUNE 29, 1998