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1998-46827-Resolution No. 98-107 Recorded 9/24/1998KCVI[ LE2(L COUNSZL BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNr. , OREGON WHEREAS, several funds in the Deschutes County 1998-99 Budget have additional resources which were not ascertained at the time of the preparation of the 1998-99 fiscal year budget which requires a change in financial planning; and WHEREAS, additional ad valorem property taxes will be received which will significantly affect the level of government operations to be funded by those taxes; and WHEREAS, these additional revenues and expenditures must be appropriated; and WHEREAS, ORS 294.480 authorizes the adoption of a supplemental budget; and WHEREAS, ORS 294.425 authorizes amendment of the ad valorem tax rate calculation; and WHEREAS, Notice of Supplemental Budget Hearing and Summary was published in The Bulletin on September 10, 1998; and WHEREAS, there were no public comments received in regard to the hearing notices; now, therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, as follows: Section 1. The Board of County Commissioners hereby adopts supplemental budget #1 for fiscal year 1998-99 in the amount of $13,403,116. Section 2. The amounts set forth in supplemental budget #1 for the fiscal year beginning July 1, 1998, and for the purposes shown below are hereby appropriated as follows: l✓iCRO ED 1 - RESOLUTION NO. 98-107 OCT 2 199 co A Resolution Adopting Supplemental Budget #1 of the Deschutes County �- f Budget for Fiscal Year 1998-99 and Adopting Supplemental Appropriations. RESOLUTION 98-107 0 WHEREAS, several funds in the Deschutes County 1998-99 Budget have additional resources which were not ascertained at the time of the preparation of the 1998-99 fiscal year budget which requires a change in financial planning; and WHEREAS, additional ad valorem property taxes will be received which will significantly affect the level of government operations to be funded by those taxes; and WHEREAS, these additional revenues and expenditures must be appropriated; and WHEREAS, ORS 294.480 authorizes the adoption of a supplemental budget; and WHEREAS, ORS 294.425 authorizes amendment of the ad valorem tax rate calculation; and WHEREAS, Notice of Supplemental Budget Hearing and Summary was published in The Bulletin on September 10, 1998; and WHEREAS, there were no public comments received in regard to the hearing notices; now, therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, as follows: Section 1. The Board of County Commissioners hereby adopts supplemental budget #1 for fiscal year 1998-99 in the amount of $13,403,116. Section 2. The amounts set forth in supplemental budget #1 for the fiscal year beginning July 1, 1998, and for the purposes shown below are hereby appropriated as follows: l✓iCRO ED 1 - RESOLUTION NO. 98-107 OCT 2 199 GENERAL FUND -DISTRICT ATTORNEY Increase Chart Number Description Adopted I Revised I (Decrease) GENERAL FUND -DISTRICT ATTORNEY RESOURCES 01-11-R111 Contract Payments - 15,000 15,000 01-11-R399 Unitary Assessment 46,387 54,000 7,613 TOTAL RESOURCES 46,387 69,000 22,613 REQUIREMENTS 01-11-1876 Extra Help 5,000 27,613 22,613 01-11-2303 Copy Machine Expense 10,626 15,560 4,934 01-11-2310 Telephone 11,291 12,391 1,100 01-11-2533 Contract Services 14,422 15,282 -860 01-45-5000 Contingency 361,679 354,785 (6,894) TOTAL REQUIREMENTS 403,018 425,631 22,613 GENERAL FUND -HEALTH DEPARTMENT RESOURCES 01-20-R120 Central Oregon Community College - 38,000 38,000 REQUIREMENTS 01-20-1610 Public Health Nurse 335,356 370,956 35,600 01-20-2329 Administrative Expense 2,500 3,700 1,200 01-20-2380 Education/Training/Travel 16,000 16,700 700 01-20-2381 Mileage Reimbursement 4,000 4,500 500 TOTAL REQUIREMENTS 395,856 38,000 LIBRARY RESOURCES 03-53-B101 Beginning Net Working Capital 72,700 108,560 35,860 03-53-R103 Property Tax Collections - 3,727,192 3,727,192 03-53-R105 Interest on Investments - 5,000 5,000 03-53-R130 Miscellaneous - 1,000 1,000 03-53-R211 Sale Map Photo or Copies - 7,500 7,500 03-53-R280 Library Fines & Fees - 50,000 50,000 03-53-R285 Donations - 5,000 5,000 03-53-R309 State Grant - 18,000 18,000 TOTAL RESOURCES 72,700 3,922,252 3,849,552 REQUIREMENTS 03-53-1016 County Librarian 42,359 62,260 19,901 03-53-1305 PC Support Specialist - 17,178 17,178 03-53-1309 PC Support Specialist - 13,167 13,167 03-53-1840 Bend Library Manager 9,209 53,379 44,170 03-53-1845 Librarian II 14,659 174,478 159,819 03-53-1848 Community Relations Spec. 8,996 22,430 13,434 03-53-1850 Librarian 1 31,326 214,008 182,682 2 - RESOLUTION NO. 98-107 169 - 1669 03-53-1855 Senior Library Assistant 24,023 119,574 Increase Chart Number Description I Adopted I Revised I (Decrease) 03-53-1855 Senior Library Assistant 24,023 119,574 95,551 03-53-1860 Library Assistant 59,405 508,936 449,531 03-53-1865 Library Page 7,821 85,374 77,553 03-53-1875 Extra Help 13,900 13,900 - 03-53-1885 Administrative Secretary 10,238 48,886 38,648 03-53-1901 Retirement & Social Security 46,324 283,876 237,552 03-53-1902 Workers' Compensation 369 2,241 1,872 03-53-1903 Health Insurance 42,214 242,941 200,727 03-53-1904 Unemployment Insurance 2,001 10,621 8,620 03-53-2310 Total Personnel 312,844 1,873,249 1,560,405 03-53-2201 Office Supplies 500 98,500. 98,000 03-53-2202 Microfilm Supplies - 1,000 1,000 .03-53-2205. Computer Supplies 1.00 20,100 20,000 03-53-2206 Software - 15,000 15,000 03-53-2220 Custodial Supplies 400 6,400 6;000 03-53-2301 Postage/Freight 3,721 43,721 40,000 03-53-2302 Printing 1,600 16,600 15,000 03-53-2303 'Copy Mach ine'Expense 2,500: 27;500 .25,000 03-53-2305 Books & Subscriptions - 400,000 400,000 03-53-2310 Telephone 2,640 32,640 .30,000 03-53-2320 Electricity 27,600 97,600 70,000 03-53-2321 Garbage 450 6,450 6,000 03-53-2322 Natural Gas 2,100 9,100 7,000 03-53-2323 Water & Sewer 700 4,700 4,000 03-53-2325 Building Repairs/Maint 1,700 9,200 7,500 05-53-2331 Election Expense - 79,000 79,000 03-53-2332 Advertising - 1,500 1,500 03-53-2380 Education/ Training/'Travel - 7,500 7,500 03-53-2428 Mileage Reimbursement 500 8,000 7,500 03-53-2383 Membership/Dues - 3,000 3,000 03-53-2392 Equipment Repairs/ Maint 400 30,400 30,000 03-53-2399 Refund & Adjustments 150 2,150 2,000 03-53-2417 Liability Insurance Charge 5,000 5,000 - 03-53-2418 Property Insurance Charge 25,000 25,000 - 03-53-2442 Information Services Charge 29,803 178,820 149,017 03-53-2443 Building Services Charge 20,115 120,687 100,572 03-53-2444 Finance Service Charge 2,869 17,211 14,342 03-53-2445 County Counsel Charge 600 3,602 3,002 03-53-2446 Personnel Services Charge 4,426 26,555 22,129 03-53-2501 Professional Services 1,000 60,770 59,770 03-53-2506 Library Board Expense 142 1,000 858 03-53-2520 Janitorial Services 740 15,000 14,260 03-53-2533 Contract Services - 75,000 75,000 03-53-2540 Minor Equip/Tools/Furniture - 5,000 5,000 Total Materials & Services 134,756 1,453,706 1,318,950 3 - RESOLUTION NO. 98-107 169 - 1660 03-53-3625 Specialized equipment 03-53-5000 Contingency TOTAL REQUIREMENTS SHERIFF'S LAW ENFORCEMENT REQUIREMENTS RESOURCES 04-17-B101 Increase Chart Number Description Adopted I Revised I (Decrease) 03-53-3625 Specialized equipment 03-53-5000 Contingency TOTAL REQUIREMENTS SHERIFF'S LAW ENFORCEMENT REQUIREMENTS RESOURCES 04-17-B101 Beginning Net Working Capital 04-17-R103 Property Tax Collections 04-17-R104 Current Year Tax Offsets 04-17-R105 Interest on Investments 04-17-R110 Interest on Unsegregated 04-17-R111 Contract Payments 04.17-R275 Sheriff Fees 04-17-R276 Prisoner Housing 04-17-R288 Inmate Commisary Fees 04-17-R320 Court Fines & Fees 04-17-R344' ` ' SB #1065 Court•Assessments' ' 04-17-R392 State Inmate Housing 04-17-R411 Federal Law Enforcement Grant 04-17-R412 Law Enforcement Block Grant Extra Help TOTAL RESOURCES 04-17-2201 Office Supplies 4 - RESOLUTION NO. 98-107 100 100,100 100, 000 - 870,197 870,197 447,700 4,297,252 3,849,552 1,775,000 REQUIREMENTS SHERIFF'S DIVISION - 6,300,000 PERSONNEL 04-17-1191 Captain 04-17-1203 Sergeant 04-17-1205 Duputy Sheriff 04-17-1206 Detective 04-17-1208 Law Enforcement Technician 04-17-1209 Office Assistant 04-17-1210 Field Law Enforcement Tech 04-17-1211 Reserve Deputy Sheriff 04-17-1225 Sheriffs Security Officer 04-17-1517 Mechanic/Sheriff 04-17-1872 Time Management Expense 04-17-1874 Court Time 04-17-1875 Extra Help 04-17-1876 Overtime 04-17-1885 Administrative Secretary 04-17-1901 Retirement & Social Security 04-17-1903 Health Insurance 18,000 Total Personnel 04-17-2201 Office Supplies 4 - RESOLUTION NO. 98-107 100 100,100 100, 000 - 870,197 870,197 447,700 4,297,252 3,849,552 1,775,000 2,026,150 251,150 - 6,300,000 6,300,000 - 12,000 12,000 - 100,000 100,000 - 4,000 4,000 493,000 593,000 100,000 65,000 85,000 20;000 45,000 90,000 45,000 20,000 65,000 .45,000 60,000 120,000'. 60,000 -30 000' ' ' -':50,000' .20,000. . - 240,000 240,000.. 75,000 200,000' 125,000 - 18,000 18,000 2,563,000 9,903,150 7,340,150 76,813 128,000 51,187 317,114 493,000 175,886 426,632 1,818,178 1,391,546 36,225 296,000 259,775 65;965 92,000 26,035 77,613 237,474 159,861 46,879 140,000 93,121 35,000 48,000 13,000 61,636 79,429 17,793 34,064 62,570 28,506 - 10,000 10,000 5,000 35,000 30,000 - 11,000 11,000 5,000 160,000 155,000 5,314 31,299 25,985 299,367 818,215 518,848 248,173 498,235 250,062 1,740,795 4,958,400 3,217,605 1,000 10,000 9,000 169 - 1661 04-17-2205 Computer Supplies 1,000 4,000 3,000 Increase Special Supplies Chart Number Description Adopted I Revised I (Decrease) 04-17-2205 Computer Supplies 1,000 4,000 3,000 04-17-2230 Special Supplies 1,000 8,000 7,000 04-17-2268 Ammo/Range Supplies 1,000 12,000 11,000 04-17-2269 Detective Division Supplies 1,000 6,000 5,000 04-17-2270 Patrol Supplies 5,000 25,000 20,000 04-17-2301 Postage/Freight 4,000 8,000 4,000 04-17-2302 Printing 2,000 12,000 10,000 04-17-2303 Copy Machine Expense 10,000 15,000 5,000 04-17-2305 Books & Subscriptions 1,000 4,000 3,000 04-17-2310 Telephone 50,000 75,000 25,000 04-17-2312 Concealed Weapon Permit Exp 1,000 4,000 3,000 04-17-2331 Election Expense - 60,000 60,000 04-17-2332 Advertising "1;000 3,000 '2,000 04-17-2344 Uniforms 5,000 49,000 44,000 04-17-2350 Gas/Oil/Diesel 40,000 95,000 55,000 04-17-2352_ Tires - 20,000 20,000 04-17-2380 Education/Training/Travel 2,000 30;000 28,000 04-17-2384 Recruitment Expense - 61000 .6,000 ',04-17--2392 "'Equipment Repairs/Maint 2,000 •10,000 8,000 04-17-2393 Vehicle Repairs/Maint 10,000 50,000 40,000 -04-17-2395 Radio Repairs/Maint 10,000 25,000 - 15,000 04-17-2470 Drug Enforcement 6,000 31,000 25,000 04-17-2501 Professional Services 20,000 25,000 5,000 04-17-2533 Contract Services - 5,000 5,000 04-17-2535 Maintenance Agreements 10,500 40,500 30,000 04-17-2540 Minor Equipment/Tools/Furniture 10,000 68,000 58,000 Total Materials & Services 194,500 700,500 506,000 04-17-3601 Office Equipment -- 22,000 22,000 04-17-3625 Specialized Equipment - 66,000 66,000 04-17-3630 Vehicles - 320,000 320,000 04-17-3631 Radios 370,000 520,000 150,000 04-17-3652 New Construction - 90,000 90,000 Total Capital Outlay 370,000 1,018,000 648,000 TOTAL SHERIFF'S DIVISION CORRECTIONS DIVISION 04-37-1207 Correctional Officer 04-37-1208 Law Enforcement Officer 04-37-1209 Office Assistant 04-37-1611 Nurse RN 04-37-1875 Extra Help 04-37-1876 Overtime 04-37-1901 Retirement & Soc Security 04-37-1903 Health Insurance 125,000 Total Personnel 5 - RESOLUTION NO. 98-107 2,305,295 6,676,900 4,371,605 125,232 828,670 703,438 41,323 331,197 289,874 33,571 75,829 42,258 44,843 60,677 15,834 2,000 12,000 10,000 5,000 125,000 120,000 167,235 384,346 217,111 117,000 265,869 148,869 536,204 2,083,588 1,547,384 169 1662 04-37-2201 04-37-2205 04-37-2210 04-37-2220 04-37-2230 04-37-2232 04-37-2241 04-37-2271 04-37-2272 04-37-2275 04-37-2301 04-37-2302 04-37-2344 04-37-2380 . 04-37-2392 .04-37-2,393 04-37-2501 - 04-37=251,7 04-37-2535 04-37-3601 04-37-3625 04-37-3630 04-37-3631 Office Supplies Computer Supplies General Supplies Special Supplies Educational Supplies Medication/Drugs Ammo/Range Supplies Board of Prisoners Prisoner Supplies Inmate Commisary Program Postage/Freight Printing Uniforms Educational/Training/Travel -Equipment Repairs/Maintenance Vehicle Repairs/Maintenance Professional Services Prisoner Medical Expense Maintenance Agreements Total Materials & Services 1,000 10,000 9,000 1,000 Increase Chart Number Description I Adopted I Revised I (Decrease) 04-37-2201 04-37-2205 04-37-2210 04-37-2220 04-37-2230 04-37-2232 04-37-2241 04-37-2271 04-37-2272 04-37-2275 04-37-2301 04-37-2302 04-37-2344 04-37-2380 . 04-37-2392 .04-37-2,393 04-37-2501 - 04-37=251,7 04-37-2535 04-37-3601 04-37-3625 04-37-3630 04-37-3631 Office Supplies Computer Supplies General Supplies Special Supplies Educational Supplies Medication/Drugs Ammo/Range Supplies Board of Prisoners Prisoner Supplies Inmate Commisary Program Postage/Freight Printing Uniforms Educational/Training/Travel -Equipment Repairs/Maintenance Vehicle Repairs/Maintenance Professional Services Prisoner Medical Expense Maintenance Agreements Total Materials & Services 1,000 10,000 9,000 1,000 4,000 3,000 1,000 2,000 1,000 1,000 8,000 7,000 1,000 4,000 3,000 10,000 30,000 20,000 1,000 8,000 7,000 100,000 300,000 200,000 10,000 20,000 10,000 12,000 24,000 12,000 2,000 5,000 3,000 1,000 5,000 4,000 5,000 21,000 16,000 2,000 14,000 12,000 2,000 15,000 ' 13,000 2,000 4,000. 2,000 35,000 45,000 10,000 30,000 50;000. . .,20,000. 20,000 26,000 6,000 . 237,000 595,000 358,000 Office Equipment - 10;000 10,000 Specialized Equipment - 29,000 29,000 Vehicles - 69,000 69,000 Radios - 25,000 25,000 Total Capital Outlay - 133,000 133,000 TOTAL CORRECTIONS DIVISION 773,204 2,811,588 2,038,384 EMERGENCY SERVICES DIVISION 04-39-2201 Office Supplies 500 2,000 1,500 04-39-2301 Postage/Freight 200 1,700 1,500 04-39-2310 Telephone 3,000 5,000 2,000 04-39-2401 Program Expense 4,000 6,000 2,000 04-39-2501 Professional Services 1,000 3,000 2,000 04-41-1904 Total Materials & Services 8,700 17,700 9,000 SPECIAL SERVICES DIVISION 04-41-1205 Deputy Sheriff 91,949 150,075 58,126 04-41-1875 Extra Help 45,000 55,000 10,000 04-41-1901 Retirment & Social Security 38,941 51,392 12,451 04-41-1902 Workers' Compensation 3,603 4,776 1,173 04-41-1903 Health Insurance 16,258 26,956 10,698 04-41-1904 Unemployment Insurance 1,028 1,416 388 Total Personnel 196,779 289,615 92,836 6 - RESOLUTION NO. 98-107 169 - 1-603 04-41-3625 04-41-3630 04-45-5000 04-45-6000 Specialized Equipment Vehicles Total Capital Outlay TOTAL EMERGENCY SERVICES Contingency Unappropriated Ending Fund Balance TOTAL REQUIRMENTS 1,000 16,000 15,000 - Increase Chart Number Description Adopted I Revised I (Decrease) 04-41-3625 04-41-3630 04-45-5000 04-45-6000 Specialized Equipment Vehicles Total Capital Outlay TOTAL EMERGENCY SERVICES Contingency Unappropriated Ending Fund Balance TOTAL REQUIRMENTS 1,000 16,000 15,000 - 52,000 52,000 1,000 68,000 67,000 197,779 357,615 159,836 645,688 407,013 (238,675) - 1,000,000 1,000,000 3,930,666 11,270,816 7,340,150 PROJECT DEVELOPMENT REQUIREMENTS RESOURCES Contract Services 445,000 395,000 19-10-R137 Proceeds of Cert of Participation .. -.800,000 '-.6,000;000 - • .5,200,000 -19-10-R130 Miscellaneous 4,200,000 1,000,000 (3,200,000) - TOTAL RESOURCES 5,000,000 7,000,000 2,000,000 REQUIREMENTS 19-10-3352 New Construction 2,112,594 4,112,594 ..2,000,000 YOUTH INVESTMENT PROJECT REQUIREMENTS RESOURCES Custodial Supplies - 2,000 26-15-8101 Beginning Net Working Capital - 112,801 112,801 2,000 REQUIREMENTS Professional Services 18,000 48,000 26-15-4730 Miscellaneous Transfer - 112,801 112,801 READY - SET - GO 7 - RESOLUTION NO. 98-107 REQUIREMENTS 42-20-2533 Contract Services 445,000 395,000 (50,000) 42-20-4730 Miscellaneous Transfer - 50,000 50,000 TOTAL REQUIREMENTS 445,000 445,000 - REGIONAL CORRECTIONAL FACILITY RESOURCES 40-42-R111 Contract Payments - 40,000 40,000 REQUIREMENTS 40-42-2220 Custodial Supplies - 2,000 2,000 40-42-2301 Postage 2,000 4,000 2,000 40-42-2501 Professional Services 18,000 48,000 30,000 40-42-3631 Radios 25,000 31,000 6,000 TOTAL REQUIREMENTS 45,000 85,000 40,000 7 - RESOLUTION NO. 98-107 s 169 — 16%4 Section 3. That the Finance Director make the appropriate modifications to the budgeted appropriations for the 1998-99 fiscal year budget. Clerk. Section 4. That a copy of the supplemental budget be filed with the Deschutes County DATED this Q4 day of '1998. ATTEST: (]"Vm MZ4;e�-- Recording Secretary 8 - RESOLUTION NO. 98-107 BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON. NkNE SCHLANGEN, Chair eA RIPPER, Commissioner x�exi� NDA L. SWEARINGEN, Commissioner