1999-670-Minutes for Meeting January 27,1999 Recorded 4/13/1999VOL: CJ1999 PAGE: 670
RECORDED DOCUMENT
STATE OF OREGON
COUNTY OF DESCHUTES
I hereby certify that the attached instrument was
received and duly recorded in Deschutes County
records:
DATE AND TIME:
DOCUMENT TYPE:
Apr., 13, 1999; 12:45 p.m.
Regular Meeting
(CJ)
NUMBER OF PAGES: 9
MARY SUE PENHOLLOW
DESCHUTES COUNTY CLERK
*01999-670 *Vol -Page 04/21/1999 12:01:09
MICROFILMED
APR iIT8 �1999
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MINUTES
DESCHUTES COUNTY BOARD OF COMMISSIONERS
January 27, 1999
Chair Linda Swearingen called the Board of County Commissioners
meeting to order at 10:03 a.m. County Commissioners present were
Linda L. Swearingen, Dennis R. Luke, and Tom DeWolf. Also present
was Damian Syrnyk, Planner; Bruce White, Assistant County Counsel;
Mike Maier, County Administrator; Frank Moore, Human Services
Director; Tom Blust, Road Department Director; Kevin Harrison,
Planner; Susan Mayea, Management Analyst; and George Read,
Community Development Director.
1. UPDATE ON COMMUTE OPTIONS FOR CENTRAL OREGON ACTIVITIES AND
UPCOMING EVENTS
Before the Board was an update on Commute Options for Central
Oregon activities and upcoming events.
Jeff Monson reported the sixth Park & Ride lot in Bend opened
on January 26, 1999. The Commute Options Week would be held
in June.
2. CITIZEN INPUT - None
3. PRESENTATION OF SCERT (NORTHWEST ECONOMIC ADJUSTMENT
INITIATIVE) 1999 PRIORITY LIST
Before the Board was presentation of the SCERT (Northwest
Economic Adjustment Initiative) 1999 priority list.
Susan Mayea reviewed the SCERT priority list with the Board.
There were a variety of sources to fund these projects.
LUKE: So moved.
DEWOLF: Second.
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VOTE: SWEARINGEN: EXCUSED
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MINUTES 1 JANUARY 27, 1999
4. SIGNATURE OF LOAN OFFER TO LA PINE INDUSTRIAL GROUP, INC.
Before the Board was signature of a loan offer to La Pine
Industrial Group, Inc.
Susan Mayea reported the loan to the La Pine Industrial Group
was to help them complete the water project. The loan was in
the amount of $150,000 for 10 years at 6% with the first
payment due in March. The payment amount would be
approximately $1,660 per month. She felt it would be paid off
much sooner than the 10 years as they were intending to pay
toward this loan as soon as they start selling the lots in the
subdivision.
LUKE: I would move for signature of loan offer to La
Pine Industrial Group, Inc.
DEWOLF: I will second that.
VOTE: SWEARINGEN: YES
DEWOLF: YES
LUKE: YES
5. DECISION ON APPEAL A-98-14, AN APPEAL OF THE HEARINGS
OFFICER'S DENIAL OF A 39 -LOT RESIDENTIAL PLANNED UNIT
DEVELOPMENT FOR OREGON LAND DEVELOPMENT COMPANY
Before the Board was a decision on appeal A-98-14, an appeal
of the Hearings Officer's denial of a 39 -lot residential
planned unit development for Oregon Land Development Company.
Damian reported this was an appeal of the Hearings Officer's
denial of a 39 -lot planned unit development. Damian Syrnyk
reviewed the decision with the Board.
Damian stated that it was approved the applicant would be
responsible for making improvements along Boyd Acres Road
which come under the review of the City of Bend Engineer for
the proper standards.
Bruce White reviewed the time limit regarding the improvements
to Boyd Acres Road. He stated that ordinarily the
improvements would have to be made prior to the actual platt
being filed. He stated the County does allow for exceptions
to allow the improvements to be done after the platt was filed
MINUTES 2 JANUARY 27, 1999
0
within a 1 -year period pursuant to an improvement agreement
with security.
LUKE: I move overturning the Hearings Officer's
decision and approve the application for
Oregon Land Development Company.
DEWOLF: I'll second it.
Dennis Luke stated he would like to see the streets remain
open as was brought forward by the attorney for the applicant.
He also would like to see an agreement between the homeowners
association/developer for private enforcement or public
policing enforcement of the parking and road regulations.
Tom DeWolf expressed concern about traffic. He visited the
site and observed the rock outcroppings, but felt they were
not significant. He felt this was a perfect place for
development. Tom read conditions #2 and #3 into the record.
Dennis Luke felt the owners had protected the areas designated
on the Bend Area General Plan Map.
The Board requested the decision be prepared by the
applicant's attorney. The decision needed to be ready for
signature prior to February 15, 1999.
VOTE: SWEARINGEN: YES
DEWOLF: YES
LUKE: YES
6. CONTINUED PUBLIC HEARING ON THE PROPOSED WITHDRAWAL OF
TERRITORY FROM UNIT 6 SPECIAL ROAD DISTRICT AND ANNEXATION
INTO BEAVER ROAD DISTRICT AND SIGNATURE OF ORDER NO. 99-003
SETTING THE BOUNDARIES OF THE WITHDRAWAL AND ANNEXATION AND
SETTING A FINAL HEARING
Before the Board was a continued public hearing on the
proposed withdrawal of territory from Unit 6 Special Road
District and annexation of the same property into Beaver Road
District.
Acting Chair Tom DeWolf opened the public hearing.
MINUTES 3 JANUARY 27, 1999
Beverly Wilson stated there was an addition to the order of an
effective date of March 1, 1999.
Mark Halverson stated he was the party wishing to be annexed.
There being no further testimony, the public hearing was
closed.
LUKE: I would move that we approve agenda item #6
and signature of Order No. 99-003.
DEWOLF: Second.
VOTE: SWEARINGEN: EXCUSED
DEWOLF: YES
LUKE: YES
7. PUBLIC HEARING ON THE PROPOSED SUNSET VIEW ANNEXATION INTO
RURAL FIRE PROTECTION DISTRICT NO. 2 AND SIGNATURE OF ORDER
NO. 99-007, ANNEXING TERRITORY
Before the Board was a public hearing on the proposed Sunset
View Annexation into Rural Fire Protection District No. 2 and
signature of Order No. 99-007, annexing territory.
Beverly Wilson reported this was annexation into Rural Fire
Protection District #2.
Bruce White reported there was a boundary change which was to
include the entire area of the Lost Tracks Golf Course. Bruce
White felt this public hearing should be continued until the
two additional property owners were notified that they should
be annexed into RFPD #2 also.
Chair Tom DeWolf opened the public hearing and continued the
public hearing to February 22, 1999, at 10 a.m.
8. ADOPTION OF ORDINANCE NO. 99-005 AMENDING DESCHUTES COUNTY
CODE CHAPTER 2.50 TO PROVIDE FOR ALTERNATE MEMBERS TO THE
BOARD OF SUPERVISORS FOR DOG HEARINGS
Before the Board was adoption of Ordinance No. 99-005,
amending Deschutes County Code, Chapter 2.50, to provide for
alternate members to the Board of Supervisors for dog
hearings.
MINUTES 4 JANUARY 27, 1999
LUKE: I would move for first and second reading, by
title only, of Ordinance No. 99-005, declaring
an emergency.
DEWOLF: I'll second it with strong reservations.
VOTE: SWEARINGEN: EXCUSED
DEWOLF: YES
LUKE: YES
Chair Tom DeWolf performed the first and second reading of
Ordinance No. 99-005, by title only.
LUKE: I would vote for adoption of Ordinance No. 99-
005.
DEWOLF: I'll second the motion.
VOTE: SWEARINGEN: EXCUSED
DEWOLF: YES
LUKE: YES
9. SIGNATURE OF ORDER NO 99-032, AMENDING ORDER NO. 98-206, TO
CHANGE THE DATE CERTAIN PROPERTY TRANSFERRED TO THE BOYS &
GIRLS CLUB OF CENTRAL OREGON IS TO BE REMOVED
Before the Board was signature of Order No. 99-032, amending
Order No.98-206, to change the date certain property
transferred to the Boys and Girls Club of Central Oregon is to
be removed.
Dennis Luke stated the mobile home had not been moved and the
deadline was January 31, 1999. He recommended extending the
date to March 1, 1999.
LUKE: I move signature of Order No. 99-032, amending
Order 98-206, to change the date of property
transfer to the Boys & Girls Club of Central
Oregon to be removed by March 1, 1999.
DEWOLF: I will second that motion.
VOTE: SWEARINGEN:
DEWOLF:
LUKE:
MINUTES 5 JANUARY 27, 1999
EXCUSED
YES
YES
10. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS
Before the Board was approval of the weekly accounts payable
vouchers in the amount of $579,165.90.
LUKE: I would move approval of the weekly accounts
payable voucher, subject to review by the
Commissioners.
DEWOLF: I'll second that.
VOTE: SWEARINGEN: EXCUSED
DEWOLF: YES
LUKE: YES
11. CONSENT AGENDA:
Consent agenda items before the Board of County Commissioners
were: 1) approval of Four Rivers Vector Control District
Annual Plan; 2) signature of Agreement with Terrebonne
Domestic Water District for Grant Administration Services; 3)
signature of Resolution No. 99-008, declaring surplus property
and transferring said property to the Community Dispute
Resolution Program; 4) signature of Resolution No. 99-006,
establishing the intent to seek Federal Funds and pledge
local matching funds for the Enhancement Project in
Terrebonne; 5) signature of Contract with Family Resource
Center for countywide parent training; 6) approval of out-of-
state travel for Tess Migdol to attend "Eye Movement
Desensitization and Reprocessing" Training in Seattle on
February 19-21, 1999; 7) approval of out-of-state travel for
Kevin Furlong to attend IBM Advanced Systems Administration
School in Seattle; 8) signature of Deschutes County General
Policy P-014-99 regarding Invoicing, Recording, Collection and
Turnovers; 9) signature of Resolution No. 99-002, transferring
appropriations within the 1998-99 Deschutes County Budget; 10)
signature of Resolution No. 99-003, increasing the Imprest
Cash Accounts for handling minor disbursements for Deschutes
County Branch Libraries; 11) appointment of Stewart Weitzman
to the Central Oregon Economic Development Council Board; 12)
signature of Easement for Avion Water Company for installing
and maintaining an underground water pipeline; 13) signature
of Agreement between Deschutes County and Meadowlark Manor,
MINUTES 6 JANUARY 27, 1999
13.
14.
Inc. to allow Environmental Health to conduct sanitation
inspections; and 14) appointment of two new Board Members and
an alternate to the Dog Control Board of Supervisors - Laurel
Pierson, Robert Maurey, and alternates Kathy Buckles and
Judith Parker.
LUKE: I would move approval of the consent agenda.
DEWOLF: I'll second that motion.
VOTE: SWEARINGEN: EXCUSED
DEWOLF: YES
LUKE: YES
SIGNATURE OF LEASE FOR CASCADE HEATING SPECIALTIES FOR
BUILDING AT 1ST AND OLNEY STREETS
Before the Board was signature of a Lease for Cascade Heating
Specialties for the building at ist and Olney Streets.
LUKE: I would approval.
DEWOLF: Second.
VOTE: SWEARINGEN: EXCUSED
DEWOLF: YES
LUKE: YES
CONVENE AS THE GOVERNING BODY OF 4-H/EXTENSION COUNTY SERVICE
DISTRICT
APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR 4-H/EXTENSION
COUNTY SERVICE DISTRICT
Before the Governing Body was approval of the weekly accounts
payable vouchers for 4-H/Extension County Service District in
the amount of $63.91.
LUKE: I would move the
payable vouchers
District subject
DEWOLF:
Second.
MINUTES 7 JANUARY 27, 1999
approval of weekly accounts
for 4-H/Extension Service
to review.
15
VOTE: SWEARINGEN: EXCUSED
DEWOLF: YES
LUKE: YES
CONVENE AS THE GOVERNING BODY OF 9-1-1 COUNTY SERVICE DISTRICT
APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR 9-1-1 COUNTY
SERVICE DISTRICT
Before the Board was approval of the weekly accounts payable
vouchers for 9-1-1 County Service District in the amount of
$4,386.50.
LUKE: I would move approval of the weekly accounts
payable vouchers for 9-1-1 County Service
District, subject to review.
DEWOLF: Second.
VOTE: SWEARINGEN: EXCUSED
DEWOLF: YES
LUKE: YES
CONVENE AS THE GOVERNING BODY OF BEND LIBRARY COUNTY SERVICE
DISTRICT
16. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR BEND LIBRARY
COUNTY SERVICE DISTRICT
Before the Governing Body was approval of the weekly accounts
payable vouchers for Bend Library County Service District in
the amount of $13,141.72.
LUKE: I would move approval for Bend Library County
Service District subject to review.
DEWOLF: Second.
VOTE: SWEARINGEN: EXCUSED
DEWOLF: YES
LUKE: YES
MINUTES 8 JANUARY 27, 1999
DATED this 27th day of January 1999 by the Deschutes County
Board of Commissioners.
ATTEST:
Recording Secr tary
MINUTES
JANUARY 27,
Linda L. Swearingen, Chair
Tom DeW Commissioner
De is R. Luke, Commissioner
1999