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1999-689-Minutes for Meeting February 22,1999 Recorded 4/21/1999s VOL: CJ1999 PAGE: 689 RECORDED DOCUMENT STATE OF OREGON COUNTY OF DESCHUTES I hereby certify that the attached instrument was received and duly recorded in Deschutes County records: DATE AND TIME: DOCUMENT TYPE: NUMBER OF PAGES: ApT 215 1999; 2:14 p.m. Regular Meeting (CJ) 14. MARY SUE PENHOLLOW DESCHUTES COUNTY CLERK MICROFILMED RPP�e1999 IIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII �E195J ojqqq, �jq MINUTES DESCHUTES COUNTY BOARD OF COMMISSIONERS99 APR 21 PM 2: 14 February 22, 1999 MARY SUF PENHOLLOW COUNTY CLERK Chair Linda L. Swearingen called the Board of County Commissioners meeting to order at 10 A.M. County Commissioners present were Linda L. Swearingen, Dennis R. Luke, and Tom DeWolf. Also present were Mike Maier, County Administrator; Tom Blust, Road Department Director; Bruce White, Assistant County Counsel; Sue Brewster, Assistant County Counsel; Greg Brown, Sheriff; Dan Peddycord, Health Department Director; Rick Isham, County Counsel; Mark Amberg, Assistant County Counsel; George Kolb, County Engineer; Jim Bonnarens, Property Management; Roger Olson, Road Department; and Jeff Kern, Surveyor. 1. CITIZENS INPUT - NONE 2. SIGNATURE OF PROCLAMATION DECLARING MARCH 2 1999 AS READ TO KIDS DAY IN DESCHUTES COUNTY Before the Board was signature of a Proclamation declaring March 2, 1999 as Read to Kids Day in Deschutes County. Tom DeWolf discussed the proclamation for Read to Kids Day. Darby Walters and Kevin Berdick, 1st Grader from Elk Meadow School, were introduced as a guests. 3. CONTINUED PUBLIC HEARING ON SIGNATURE OF ORDER NO. 99-007, APPROVING THE PETITION TO ANNEX SUNSET VIEW INTO RURAL FIRE PROTECTION DISTRICT NO. 2 AND SETTING A FINAL HEARING Before the Board was a continued public hearing on signature of Order No. 99-007, approving the petition to annex Sunset View into Rural Fire Protection District No. 2 and setting a final hearing. Bruce White stated the public hearing had been continued to see if additional properties should be added to the annexation. The legal description had been correct but the MINUTES 1 FEBRUARY 22, 1999 map did not include all of those properties. The map had been corrected. Chair Swearingen opened the public hearing. There being no testimony, the public hearing was closed. Bruce White reported the final hearing on this issue would be held on March 24, 199 at 10:00 a.m. DEWOLF: So moved. LUKE: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES 4. PUBLIC HEARING ON SIGNATURE OF ORDER NO. 99-006 WITHDRAWING TERRITORY FROM UNIT 6 SPECIAL ROAD DISTRICT AND ANNEXING INTO BEAVER SPECIAL ROAD DISTRICT Before the Board was a public hearing on signature of Order No. 99-006, withdrawing territory from Unit 6 Special Road District and annexing into Beaver Special Road District. Bruce White reported this was to withdraw a territory from one road district and annex it into another district. This is the second public hearing and this would take effect on March 1, 1999. Chair Swearingen opened the public hearing. There being no testimony, the public hearing was closed. LUKE: I would move for signature of Order No. 99- 006. DEWOLF: Second. VOTE: SWEARINGEN: DEWOLF: LUKE: MINUTES 2 FEBRUARY 22, 1999 YES YES YES 5. SIGNATURE OF INTERGOVERNMENTAL AGREEMENT BETWEEN DESCHUTES COUNTY SURVEYOR'S OFFICE AND CITY OF BEND FOR A LICENSE FOR THE CITY TO ACCESS ELECTRONIC MAP FILES Before the Board was signature of an Intergovernmental Agreement between Deschutes County Surveyor's Office and City of Bend for a License for the City to access electronic map files. Jeff Kern stated this was an agreement to allow the City of Bend to access the County programs. He stated this was separate from the GIS program. DEWOLF: I would move approval of this agreement between Deschutes County Surveyor's Office and City of Bend, subject to review. SWEARINGEN: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES 6. SIGNATURE OF SERVICES CONTRACT WITH PAVEMENT PROTECTORS FOR THE SNOWPLOWING OF THREE CREEKS ROAD Before the Board was signature of a services contract with Pavement Protectors for the snowplowing of Three Creeks Road. Tom Blust reported this was a contract to do snowplowing on a road in Sisters at $50.00 per hour with a maximum of $2,500 per year. This contract is renewed each November. DEWOLF: I move approval. LUKE: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES MINUTES 3 FEBRUARY 22, 1999 7. AWARD OF CONTRACT TO PURCHASE ONE 36,000 LB HYDRAULIC EXCAVATOR FROM HESSEL TRACTOR AND EQUIPMENT Before the Board was award of contract to purchase one 36,000 lb. Hydraulic excavator from Hessel Tractor and Equipment. Tom Blust reported there were three different bids received on this hydraulic excavator. The low bid was in the amount of $132,801 from Hessel Tractor. DEWOLF: I move award of contract to Hessel Tractor of Bend in the amount of $132,801. LUKE: I'll second it. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES 8. APPOINTMENT OF CHRIS SABO TO REPLACE MARV LANG BEND FORT ROCK RANGER DISTRICT REPRESENTATIVE, ON THE DESCHUTES COUNTY BICYCLE PEDESTRIAN ADVISORY COMMITTEE Before the Board was appointment of Chris Sabo to replace Mary Lang, Bend Fort Rock Ranger District representative, on the Deschutes County Bicycle Pedestrian Advisory Committee. DEWOLF: So moved. LUKE: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES 9. SIGNATURE OF RESOLUTION NO. 99-007, INITIATING LEGALIZATION PROCEEDINGS FOR A PORTION OF WARD ROAD AND SIGNATURE OF ORDER NO. 99-021 DIRECTING WARD ROAD TO BE SURVEYED TO RESOLVE THE INCONSISTENCY OF DESCRIPTION IN THE COUNTY RECORDS AND SETTING A PUBLIC HEARING Before the Board was signature of Resolution No. 99-007, initiating legalization proceedings for a portion of Ward Road MINUTES 4 FEBRUARY 22, 1999 and signature of Order No. 99-021, directing Ward Road to be surveyed to resolve the inconsistency of description in the County records and setting a public hearing. George Kolb, Engineering Manager, reported this was a segment of Ward Road between Stevens Road and Larson Road. The existing road was not located within the right-of-way. LUKE: I would move signature of Resolution No. 99- 007 and Order No. 99-021. DEWOLF: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES 10. ADOPTION OF ORDINANCE NO 99-002 ADDING DESCHUTES COUNTY CODE SECTION 2.60.040, GOVERNMENT ENTITIES, RATIFYING THE CREATION OF THE CENTRAL OREGON LAW ENFORCEMENT SERVICES Before the Board was adoption of Ordinance No. 99-002, adding Section 2.60.040, Government Entities, ratifying the creation of the Central Oregon Law Enforcement Services. Sue Brewster reported the COLES agreement had been signed but under State law an ordinance also needed to be signed and sent to the Secretary of State. Commissioner DeWolf discussed his concerns regarding this issue. Commissioner Swearingen stated she needed a motion for first and second reading of Ordinance No. 99-002, by title only. DEWOLF: So Moved. SWEARINGEN: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES MINUTES 5 FEBRUARY 22, 1999 Chair Swearingen performed the first and second reading of Ordinance No. 99-002, by title only. Chair Swearing requested a motion for adoption of Ordinance No. 99-002. DEWOLF: So moved. LUKE: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES 11. SIGNATURE OF ANNUAL OPERATING AND FINANCIAL PLAN BETWEEN DESCHUTES COUNTY SHERIFF AND U. S. FOREST SERVICE FOR FISCAL YEAR 1999 TO PROVIDE PATROL SERVICES ON NATIONAL FOREST LANDS IN DESCHUTES COUNTY Before the Board was signature of an annual Operating and Financial Plan between Deschutes County Sheriff and the U.S. Forest Service for fiscal year 1999 to provide patrol services on National Forest lands in Deschutes County. Sue Brewster reported this was to provide patrol services to the National Forests. DEWOLF: Move approval. LUKE: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES MINUTES 6 FEBRUARY 22, 1999 12. SIGNATURE OF INTERGOVERNMENTAL COOPERATIVE AGREEMENT BETWEEN DESCHUTES, CROOK, JEFFERSON AND GRANT COUNTIES FOR AN EMERGENCY MANAGEMENT PROGRAM WITH ONE REGIONAL COORDINATOR TO INSURE THAT EACH COUNTY HAS A CURRENT PLAN TO TRAIN AND PROVIDE FOR DISASTER MITIGATION AND COORDINATION WITH STATE AND FEDERAL AGENCIES Before the Board was signature of an Intergovernmental Cooperative Agreement between Deschutes, Crook, Jefferson and Grant Counties for an Emergency Management Program with one regional coordinator to insure that county has a current plan to train and provide for disaster mitigation and coordination with State and Federal agencies. LUKE: So moved. DEWOLF: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES 13. SIGNATURE OF CONTRACT BETWEEN CENTRAL OREGON COMMUNITY COLLEGE AND DESCHUTES COUNTY FOR READY SET GO TO ALLOW THE HEALTH DEPARTMENT TO PROVIDE A NURSE TO THE READY SET GO PROGRAM FOR A CONTRACTED FEE Before the Board was signature of a contract between Central Oregon Community College and Deschutes County for Ready Set Go to allow the Health Department to provide a nurse to the Ready Set Go Program for a contracted fee. DEWOLF: Move approval. LUKE: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES MINUTES 7 FEBRUARY 22, 1999 14. SIGNATURE OF MEMORANDUM OF UNDERSTANDING AGREEMENT AND PERSONAL SERVICES CONTRACT FOR HEALTHYSTART PROGRAM Before the Board was signature of a Memorandum of Understanding, Agreement and Personal Services Contract for HeathyStart Program. LUKE: I would move for signature of Memorandum, Agreement and Personal Services Contract for HealthyStart Program. DEWOLF: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES 15. SIGNATURE OF RESOLUTION NO. 99-014, AUTHORIZING THE EXECUTION AND DELIVERY OF EQUIPMENT LEASE/PURCHASE AGREEMENT AND RELATED INSTRUMENTS FOR ROAD DEPARTMENT EQUIPMENT Before the Board was signature of Resolution No. 99-014, authorizing the execution and delivery of equipment Lease/Purchase Agreement and related instruments for Road Department Equipment. Rick Isham reported the resolution authorized Marty Wynne to execute the financing documents for the Road Department equipment on behalf of the County. DEWOLF: So moved. LUKE: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES MINUTES 8 FEBRUARY 22, 1999 16. SIGNATURE OF RESOLUTION NO. 99-005 TRANSFERRING APPROPRIATIONS WITHIN VARIOUS FUNDS OF THE 1998-99 DESCHUTES COUNTY BUDGET Before the Board was signature of Resolution No. 99-005, transferring appropriations within various funds of the 1998- 99 Deschutes County budget. DEWOLF: SWEARINGEN: So moved. Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES 17. SIGNATURE OF ORDER NO. 99-026 AND 99-027 AUTHORIZING THE REFUND OF TAXES Before the Board was signature of Order No. 99-026 and 99-027, authorizing the refund of taxes. DEWOLF: So moved. LUKE: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES 18. SIGNATURE OF ORDER NO. 99-037, TO OFFICIALLY ASSIGN THE NAME OF SOMEDAY WAY TO AN UNNAMED ACCESS ROAD Before the Board was signature of Order No. 99-037, to officially assign the name of Someday Way to an unnamed access road. Ed Pecoraro stated this street name was not a duplicate of any other street. LUKE: I move for signature of Order No. 99-037. DEWOLF: Second. MINUTES 9 FEBRUARY 22, 1999 C VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES 19. SIGNATURE OF ORDER NO. 99-038, TO OFFICIALLY ASSIGN THE NAME OF RODEO DRIVE TO AN UNNAMED ACCESS ROAD Before the Board was signature of Order No. 99-038, to officially assign the name of Rodeo Drive to an unnamed access road. Ed Pecoraro reported the homeowners on this road chose the name. DEWOLF: Move approval. LUKE: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES 20. SIGNATURE OF ORDER NO. 99-039, TO OFFICIALLY ASSIGN THE NAME OF STATIONMASTER WAY TO AN UNNAMED ACCESS ROAD Before the Board was signature of Order No. 99-039, to officially assign the name of Stationmaster Way unnamed access road. LUKE: Move signature of Order No. 99-039. DEWOLF: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES MINUTES 10 FEBRUARY 22, 1999 21. SIGNATURE OF BARGAIN & SALE DEED FOR WILLIAMS COMMUNICATION INC. AS AUTHORIZED BY ORDER NO. 98-203 FOR PROPERTY LOCATED IN THE MILLICAN VALLEY AREA Before the Board was signature of a Bargain & Sale Deed for Williams Communication Inc. as authorized by Order No. 98-203 for property located in the Millican Valley area. LUKE: Move signature of Bargain & Sale Deed. DEWOLF: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES 22. SIGNATURE OF RESOLUTION NO. 99-015 DECLARING INTENT TO TRANSFER INTEREST IN THE OLD NATIONAL GUARD ARMORY PROPERTY IN REDMOND TO THE CITY OF REDMOND Before the Board was signature of Resolution No. 99-015, declaring intent to transfer interest in the old National Guard Armory property in Redmond to the City of Redmond. LUKE: I would move signature of Resolution No. 99- 015 DEWOLF: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES 23. SIGNATURE OF SUBLEASE AGREEMENT FOR HIGHSPEED.COM ON AWBREY BUTTE Before the Board was signature of Sublease Agreement for Highspeed.Com on Awbrey Butte. DEWOLF: I move signature of sublease agreement for Highspeed.Com on Awbrey Butte. MINUTES 11 FEBRUARY 22, 1999 ri SWEARINGEN: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES 24. APPROVAL OF BARBER BARRETT TURNER AS ARCHITECT FOR HEALTH AND HUMAN SERVICES AND BECKY JOHNSON COMMUNITY CAMPUS AND SIGNATURE OF AGREEMENT FOR ARCHITECT SERVICES Before the Board was approval of Barber, Barrett, Turner as the architect for the Health & Human Services and Becky Johnson Community Campus and signature of Agreement for architect services. Rick Isham reported the selection of the committee was Barber, Barrett & Turner. There were 9 initial proposals. The Committee interviewed 4 firms. The stated the top two firms were very close. DEWOLF: So moved. LUKE: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES 25. REAPPOINTMENT OF STANLEY OWEN AND MICHAEL PRICE TO THE LOCAL ALCOHOL & DRUG PLANNING COMMITTEE FOR A 3 -YEAR TERM Before the Board was reappointment of Stanley Owen and Michael Price to the Local Alcohol & Drug Planning Committee for a 3 - year term. DEWOLF: So moved. LUKE: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES MINUTES 12 FEBRUARY 22, 1999 26. APPOINTMENT OF ALISON HAMWAY TO THE REGIONAL WORKFORCE COMMITTEE Before the Board was the appointment of Alison Hamway to the Regional Workforce Committee. LUKE: So moved. SWEARINGEN: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES 27. SIGNATURE OF LETTER IN SUPPORT OF SENATE BILL 6 FOR DISTRICT ATTORNEY FUNDING Before the Board was signature of a letter in support of Senate Bill 6 for District Attorney funding. LUKE: Move signature of the letter of support. SWEARINGEN: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES 28. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS, SUBJECT TO REVIEW Before the Board was approval of the weekly accounts payable vouchers, subject to review. LUKE: I would approval of weekly accounts payable vouchers subject to review. SWEARINGEN: Second. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES MINUTES 13 FEBRUARY 22, 1999 29. AUTHORIZE WEEKLY ACCOUNTS PAYABLE VOUCHERS TO BE APPROVED BY ONE COUNTY COMMISSIONER,FOR THE WEEK OF MARCH 3, 1999 Before the Board was the authorization of weekly accounts payable by only one County Commissioner for the week of March 3, 1999. LUKE: Authorize the approval of one commissioner for next week. DEWOLF: I will second that motion. VOTE: SWEARINGEN: YES DEWOLF: YES LUKE: YES DATED this 22nd day of February 1999 by the Deschutes County Board of Commissioners. / / 1 inda L. Swearingen, Chair Tom DeW Co sioner T: Recording Secretary De nis R. Luke, 06mmissioner MINUTES 14 FEBRUARY 22, 1999