1999-791-Resolution No. 99-035 Recorded 6/24/1999VOL: CJ1999 PAGE: 791
RECORDED DOCUMENT
STATE OF OREGON
COUNTY OF DESCHUTES
*CJ1999-791 * Vol -Page Printed: 07/09/1999 09:36:44
DO NOT REMOVE THIS CERTIFICATE
(This certificate constitutes a part of the original instrument in accordance with
ORS 205.180(2). Removal of this certificate may invalidate this certificate and affect
the admissibility of the original instrument into evidence in any legal proceeding.)
I hereby certify that the attached instrument was received
and duly recorded in Deschutes County records:
DATE AND TIME:
DOCUMENT TYPE:
Jun. 24, 1999; 3:02 p.m.
Resolution (CJ)
NUMBER OF PAGES: 12
MARY SUE PENHOLLOW
DESCHUTES COUNTY CLERK
REVIEwEa
I_E ,. C UNSEL
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within Various Funds of the 1998-99 Deschutes * gg JUN 24 PM 3� �2
County Budget and Directing Entries.
MARY SUE FENHOLLOW
RESOLUTION NO. 99-035 COUNTY CLERK
WHEREAS, it is necessary to transfer appropriations within the Deschutes County Budget;
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM:
14-28-2540
Public Land Corner Preservation Fund, Minor
Equipment/Tools/Furniture
$3,500
TO:
14-28-3625
Public Land Corner Preservation Fund,
Specialized Equipment
$3,500
FROM:
01-02-1705
General Fund, Assessor's Office,
Property Appraiser II
$10,000
TO:
01-02-3625
General Fund, Assessor's Office,
Specialized Equipment
$10,000
FROM:
62-82-5000
Community Justice Fund -Adult Contingency
$90,000
TO:
62-82-1875
Community Justice Fund -Adult, Extra Help
$15,000
62-82-2501
Community Justice Fund -Adult, Professional
Services
$75,000
FROM:
62.5-84-5000
Community Justice — Jefferson, Contingency
$4,700
62.5-84-3625
Community Justice — Jefferson, Specialized
Equipment
$2,000
TO:
62.5-84-1248
Community Justice — Jefferson, Community
Justice Technician
$6,700
FROM:
45-22-5000
Human Services Fund, Operating Contingency
$15,713
TO:
45-22-3625
Human Services Fund, Specialized Equipment
$15,713
FROM:
01-45-5000
General Fund, Operating Contingency
$16,000
TO:
01-08-1-265
General Fund, BOCC, Program Development Asst.
$2,000
01-08-2-201
General Fund, ROCC, Office Supplies
$4,000
01-08-2380
General Fund, 8OCC, Education/Training/Travel
$10,000
FROM:
40-42-5000
Regional Correctional Facility, Operating Contingency
$15,000
TO:
40-42-1207
Regional Correctional Facility, Correctional Officer
$15,000
1 - RESOLUTION NO. 99-035
FROM: 16-16-2533 Community Justice -Juvenile, Contract Services
16-16-2320 Community Justice -Juvenile, Electricity
16-32-2501 Community Justice -Juvenile, Professional Services
TO: 16-32-1875
Community Justice -Juvenile, Extra Help
16-16-3625
Community Justice -Juvenile, Specialized Equip.
FROM: 76-66-2501
Community Development, Professional Services
76-66-2533
Community Development, Contract Services
TO: 76-36-2501 Community Development, Professional Services
76-36-2533 Community Development, Contract Services
76-36-3625 Community Development, Specialized Equipment
$82,000
$10,800
$10,000
$100,000
$2,800
$20,000
$20,000
$20,000
$15,000
$5,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this 23rd day of June 1999.
0TE T:
Recording Secretary
2 - RESOLUTION NO. 99-035
BOARD OF COUNTY COMMISSIONERS
apptrans.xls
Form No. 98-25
DESCHUTES COUNTY
INCREASE OR TRANSFER OF APPROPRIATIONS
FORM
B.O.C.C. Meeting Date: 6/23/99
Resolution No. 99-035
Line -item Description
Line -item
Account
Budget Prior
to this
Resolution
Revised
Incl Dec.
Resources:
-
Total Resources
-
-
-
Requirements:
-
1
Public Land Corner Preservation
Fund, Minor Equip/Tools/Furniture
14-28-2540
7,000
3,500
(3,500)
2
Public Land Corner Preservation
Fund, Specialized Equipment
14-28-3625
35,700
39,200
3,500
3
General Fund, Assessor, Property
Appraiser II
01-02-1705
327,890
317,890
(10,000)
4
General Fund, Assessor,
Specialized Equpiment
01-02-3625
37,170
47,170
10,000
Community Justice Fund -Adult,
Contingency
62-82-5000
130,782
40,782
(90,000)
6
Community Justice Fund- Adult,
Extra Help
62-82-1875
14,882
29,882
15,000
7
Community Justice Fund -Adult,
Professional Services
62-82-2501
12,500
87,500
75,000
8
Community Justice - Jefferson,
Contingency
62.5-84-5000
41747
47
(4,700)
9
Community Justice - Jefferson,
Specialized Equipment
62.5-84-3625
6,000
4,000
(2,000)
10
Community Justice - Jefferson,
Community Justice Technician
62.5-84-1248
10,153
16,853
6,700
11
Human Services Fund, Contingency
45-22-5000
294,368
278,655
(15,713)
12
Human Services Fund, Specialized
Equipment
45-22-3625
57,875
73,588
15,713
13
General Fund, Non -Departmental,
Contingency
01-45-5000
11 79,222
11 63,222
1 (16,000)
apptrans.xls
apptrans.xis
Budget Prior
Line-item
to this
Line-item Description
Account
Resolution
Revised
Incl Dec.
General Fund, BOCC, Prog. Dev.
14
Asst.
01-08-1265
-
2,000
2,000
General Fund, BOCC, Office
15
Supplies
01-08-2-201
3,500
7,500
4,000
General Fund, BOCC, Education/
16
Training/Travel
01-08-2380
15,000
25,000
10,000
Regional Correctional Facility,
17
Contingency
40-42-5000
104,080
89,080
(15,000)
Regional Correctional Facility,
18
Correctional Officer
40-42-1207
307,753
322,753
15,000
Community Justice-Juvenile,
1 g
Contract Services
16-16-2533
219,300
137,300
(82,000)
Community Justice-Juvenile,
20
Electricity
16-16-2320
46,000
35,200
(10,800)
Community Justice-Juvenile,
21
Professional Services
16-32-2501
41,500
31,500
(10,000)
Community Justice-Juvenile, Extra
22
Help
16-32-1875
48,381
148,381
100,000
Community Justice-Juvenile, Spec.
23
Equipment
16-16-3625
28,100
30,900
2,800
Community Development -
24
Professional Services
76-66-2501
128,295
108,295
(20,000)
Community Development - Contract
25
Services
76-66-2533
40,000
20,000
(20,000)
Community Development -
26
Professional Services
76-36-2501
17,500
37,500
20,000
Community Development - Contract
27
Services
76-36-2533
30,000
45,000
15,000
Community Development -
28
Specialized Equipment
76-36-3625
36,900
41,900
5,000
29
30
'
Total Requirements
2,084,598
21084,598
-
apptrans.xis
INTEROFFICE MEMORANDUM
TO:
MAR'I'Y WYNNE
FROM:
RONDA GRETNAGIN
SUBJECT:
APPROPRIATION TRANSFF.R
DATE:
06/03/99
CC:
JEFF KERN
MARTY
The Surveyor's Office has found the need to purchase an Epson 11x17 color scanner, for a
number of long term Survey and GIS projects. The cost of this equipment and shipping is $3484.44.
Unfortunately, this was an unforeseen expense during the budget year and we will need to
transfer funds. We are requesting an appropriation transfer for $3500.00 from account 14-28-2540
Minor Equipment fund.
Thanks
Ronda
Ronda Grediagin
GIS Supervisor
Deschutes County Surveyor's Office
June 4, 1999
A'
ssessors Office
1340 N.W. Wall, Bend, Oregon 97701
Kim Worrell, Deschutes County Assessor
MEMO TO: Martin Wynne, Deschutes County Treasurer, Tax Collector and Finance Director
FROM: Kim Worrell, Deschutes County Assessor
Ael
RE: Transfer of Funds, Within 1998-99 Budget for the Assessor's Office
In order to take advantage of the opportunities provided by the implementation of the County Clerk's
computerized scanning system; we need updated computer capabilities.
As of April 30, 1999, we have $143,247 more than budgeted in resources for the entire year and have spent
$132,769 less than the budgeted requirement to that date.
We are requesting a transfer of $10,000 from "Personnel Services"(01-02-1705 Property Appraiser 11) to
Specialized Equipment (01-02-3-625).
Thank you for your consideration of this request.
KW/pf/finance.memo5
■
M E M O R A N D U M
Date: June 07`h, 1999
TO: Marty Wynne, Finance Director
FROM: Lois Brice, Adult Community Justice
Re: Appropriation Transfer for 98-99 budqet vear
Community Justice - Fund 62
Please transfer $ 15,000 from our operating contingency into
our Personnel line item #62-82-1875
Also, please transfer $ 75,000 from our operating contingency
into our Materials & Services line item #62-82-2501
Thank you and please call with any questions or concerns. (541)
385-3247
Community Justice - Fund 62.5
Please transfer $ 4,700 from our operating contingency into our
Personnel line item #62.5-84-1248
Please transfer $ 2,000 from capital outlay into our Personnel
line item #62.5-84-1248
That should do it. Thank you.
i
Department of Administrative Services
Administration Building • 1130 N.W. Harriman
Bend, Oregon 97701 - (503) 3BB-6570
Michael A. Maier, Director
June 9, 1999
TO: Mike Maier
FROM: Susan Mayea
RE: APPROPRIATION TRANSFERS FOR BOARD'S OFFICE
We are currently more than $9,000 overdrawn in the Materials and Services
category of the Board's 98-99 budget. I will need to transfer the following
appropriations from the general fund contingency to cover the current overage
and overage anticipated for the remainder of this fiscal year. Via copy of this
memo, I will ask the Finance Office to include in the next resolution. I have
attached a copy of the complete budget status report as of today's date. Please
let me know if you have any questions.
From: 01-45-5000
$16,000
General Fund Contingency
To: 01-08-1265
$2,000
Program Development Assistant
To: 01-08-2201
$4,000
Office Supplies
To: 01-08-2380
$10,000
Education/Training/Travel
cc: Board of Commissioners
1,, -Finance Office
Quality Services Performed with Pride
Jun -15-99 07:56A
-V E S
1A
D
TO: Pat Brickey
Finance Department
FROM: Jerry Woelk
Operations a ager
RE: Dollar Tran s
DATE: June 15, 1999
P.02
Human Services
Frank Muure. Executive Director - 317 3149
409 N.F. Greenwood, Brand, Oregurl 97701
General Informntiun/TDD (54 1) 3BB-6UU1
FAX (541) 385.8033
Please transfer $15,713 from 45-22-5000, Operating Contingency, into 45-22-3625;
Specialized Equipment.
This transfer is necessary for the purchase of computer equipment for the Developmental
Disabilities new regional program, DOHS will be receiving 100% grant money from the
MHDDSD to fund this.
Thank you.
Adult Murrtdl Health Alcphnl % DrurJ Child & Fdrnlly Mental I Ic.alth Developmental Di mbilities
317-31 nil :317 3141 /FAX 369-9641 330.4686/ FAX : I: IOAnH 1 385 3248 /FAX 383-0530
Frank Moore, Directur Kry7,nnrk, Director Julie Dotson, Directur Ktathy nrrw, niroctrn•
Quality Services Performed with Priric
-------------
----------
From: brown <GREGB>
To: jeaninef <jeaninef>
Date: Saturday, June 12, 1999 2:48 PM
Subject: 40-42 fund transfer
The 40-42 fund for the Regional Correctional Facility will exceed the
budgeted payroll category with June payroll. We need to transfer $15,000
from contingency to personnel services before payday. This appears to be
the only fund that I have that will have a problem.
(90") CONT7f✓�E NC'/ /DU �UU </
307,17
-79-4d /-�v7 Cd1>irrCnvr�r« oF-fr��. /Sbbv
�<
6/14/99
i
32Z.11 "7 S
June 15, 1999
To: Marty Wynne, Treasurer e�assur�er
From: Kelley Jacobs U
RE: Juvenile Division Appropriation Transfers
Juvenile Community Justice
63333 Hwy. 20 West, Bend, Oregon 97701
(541) 388-6671 • Fax (541) 383-0165
Dennis Maloney, Community Justice Director
Robert LaCombe, Juvenile Program Manager
The purpose of this memorandum is to request the assistance of the Finance Department in
accomplishing appropriation transfers within the Juvenile Division's Fund 16. These transfers
have two purposes. The first purpose is to alleviate an over -expenditure in the Fund 16,
Department 32 Personnel Services category. Secondly, the transfers will accommodate
unbudgeted capital expenses associated with the completion of a newly constructed shop
building adjacent to our main building.
Personnel Services — Fund 16, Department 32
Please transfer the following funds into Fund 16, Dept. 32, Line 1875 (Extra Help).
• $82,000 from Fund 16, Dept. 16, Line 2533 (Contract Services)
• $8,000 from Fund 16, Dept. 16, Line 2320 (Electricity)
• $10,000 from Fund 16, Dept. 32, Line 2501 (Professional Services)
Total transfer to Fund 16, Dept. 32, Line 1875 is $100,000.
Capital Expenditure — Fund 16, Department 16
Please transfer the following funds into Fund 16, Dept. 16, Line 3625 (Capital
Outlay/Specialized Equipment).
• $2,800 from Fund 16, Dept. 16, Line 2320 (Electricity)
Attached to this memorandum are the capital outlay request forms associated with the above -
requested transfer into Line 16-16-3625. The capital outlay requests require approval from the
Finance Department and the Board of County Commissioners. Thank you for your assistance
in this matter. Please do not hesitate to contact me if anything further is required to accomplish
this request.
Quality Services Performed with Pride
Deschutes Coun
Community Development
Date: June 16, 1999
To: Marty Wynne, Co my Treasurer
14
From: Tom Ander for Management Analyst/Operations Manager
RE: Cash Transfe
Please effect the following cash transfers of appropriation prior to the end of the fiscal
year in order to balance CDD expenditures.
Transfer From Transfer To Amount
76-66-2501 — Prof Svcs 76-36-2501 — Prof Svcs $20,000
76-66-2533 — Contract Svcs 76-36-2533 — Contract Svcs $15,000
76-66-2533 — Contract Svcs 76-36-3625 —Specialized Equip $5,000
Your assistance is appreciated. Please call with any questions.
TLA:ta