1999-965-Minutes for Meeting August 04,1999 Recorded 9/23/1999VOL: CJ1999 PAGE: 965
RECORDED DOCUMENT
STATE OF OREGON
COUNTY OF DESCHUTES
*01999-965 *Vol -Page Printed: 09/24/1999 10:58:54
DO NOT REMOVE THIS CERTIFICATE
(This certificate constitutes a part of the original instrument in accordance with
ORS 205.180(2). Removal of this certificate may invalidate this certificate and affect
the admissibility of the original instrument into evidence in any legal proceeding.)
I hereby certify that the attached instrument was received
and duly recorded in Deschutes County records:
DATE AND TIME:
DOCUMENT TYPE:
Sep. 23, 1999; 9:45 a.m.
Regular Meeting
(CJ)
NUMBER OF PAGES: 5
MARY SUE PENHOLLOW
DESCHUTES COUNTY CLERK KEY UN HED
SEP 2 41999
CJ/9A9 965
MINUTES
99 SEP 23 AM 9: 45
DESCHUTES COUNTY BOARD OF COMMISSIONERS
August 49 1999 COUNTY CLERK
Chair Linda Swearingen called the Board of County Commissioners meeting to order
at 10:03 A.M. County Commissioners present were Linda L. Swearingen, Tom
DeWolf, and Dennis R. Luke. Also present was Mike Maier, County Administrator;
Ron Meckler, 9-1-1 Director; Bruce White, Assistant County Counsel; Rick Isham,
County Counsel
I. CITIZEN INPUT - None
2. REVIEW OF BUDGET AND POSSIBLE AWARD OF BID FOR
CONSTRUCTION OF BECKY JOHNSON COMMUNITY CENTER
Before the Board was review of the budget and award of the bid for the
construction of the Becky Johnson Community Center.
Rick Isham was asking for an increase in the budget from $1,413,000 to
$1,469,500 which equalizes the land acquisition budget.
David Ford, Heery, Inc., reviewed the six bids which were received for the
Becky Johnson Center. He recommended the bid be awarded to Tom Doran
Construction in the amount of $922,300.00. He reported the groundbreaking
would be August 24, 1999 at 10 a.m.
DEWOLF: I would move approval to award the low bid to Tom Doran
Construction and approve the budget as presented.
SWEARINGEN: Second.
VOTE: SWEARINGEN: YES
DEWOLF: YES
LUKE: NO
MINUTES Page 1 of 5 AUGUST 4, 1999
CONVENE AS THE GOVERNING BODY OF 9-1-1 COUNTY SERVICE
DISTRICT
3. SIGNATURE OF CHANGE ORDER NO. 3 TO THE AGREEMENT
BETWEEN THE DESCHUTES COUNTY 9-1-1 SERVICE DISTRICT AND
HITECH SYSTEMS, INC. FOR A COMPUTER AIDED DISPATCH
SYSTEM
Before the Governing Body was signature of Change Order No. 3 to the
agreement between the Deschutes County 9-1-1 Service District and HiTech
Systems, Inc. for a computer aided dispatch system.
Ron Meckler reported this was the third change order to this contract.
LUKE: I move signature of Change Order No. 3, subj ect to review.
DEWOLF: Second.
VOTE: SWEARINGEN: YES
DEWOLF: YES
LUKE: YES
4. SIGNATURE OF PROOA SOFTWARE AGREEMENTS WITH RESPECT
TO Y2K ISSUES
Before the Governing Body was signature of ProQA Software Agreements
with respect to Y2K issues.
Ron Meckler stated this had been installed. The issue was whether it was Y2K
compliant. There has been a letter issued stating they were compliant.
LUKE: I would move signature of ProQA Software Agreements.
SWEARINGEN: Second.
MINUTES Page 2 of 5 AUGUST 4, 1999
VOTE: SWEARINGEN: YES
DEWOLF: NO
LUKE: YES
5. APPROVAL OF WEEKLYACCOUNTS PAYABLE VOUCHERS FOR 9-1-1
COUNTY SERVICE DISTRICT
Before the Governing Body was approval of the weekly accounts payable
vouchers for 9-1-1 County Service District in the amount of $8,572.83.
LUKE: So moved, subject to review.
SWEARINGEN: Second.
VOTE: SWEARINGEN: YES
DEWOLF: YES
LUKE: YES
CONVENE AS THE GOVERNING BODY OF 4-H/EXTENSION COUNTY
SERVICE DISTRICT
6. APPROVAL OF WEEKLY ACCOUNTS PAYABLE VOUCHERS FOR 4-
H/EXTENSION COUNTY SERVICE DISTRICT
Before the Governing Body was approval of weekly accounts payable
vouchers for 4-H/Extension County Service District in the amount of $747.42.
LUKE: So moved subject to review.
DEWOLF: Second.
VOTE: SWEARINGEN: YES
DEWOLF: YES
LUKE: YES
MINUTES Page 3 of 5 AUGUST 4, 1999
7. CONSENT AGENDA:
Consent agenda items before the Board of County Commissioners were: 1)
award of Bid for a new and unused 25 ton, three axle tilt deck trailer to the low
bidder; 2) signature of Order No. 99-127, accepting the road improvements, the
Engineer's Assessment Report, and setting a hearing on the final assessment
for the improvements of Limestone Local Improvement District; 3) approval
of exception to auto insurance limits required for contract with University of
Oregon House Bill 3737 Community Youth Investment Project evaluation; 4)
signature of Order No. 99-104, ordering the exchange of easements between
Deschutes County and Ronald Dye; 5) signature of easements authorized by
Order No. 99-104, between Deschutes County and Ronald Dye; 6) signature
of Order No. 99-128, authorizing the sale of a 10 -acre parcel to Mike Williams
for the Becky Johnson Community Campus; 7) signature of liquor licenses for
Eagle Mart, Chen's Garden, Quail Run Golf Course, Flavors Rimrock Cafe,
Black Butte Ranch Pro Shop, Glaze Meadow Golf Snack Bar, Black Butte
Ranch Lodge, and La Pine Inn; and 8) approval of weekly accounts payable
vouchers subject to review in the amount of $724,976.73.
DEWOLF: Move approval.
SWEARINGEN: Second.
VOTE: SWEARINGEN: YES
DEWOLF: YES
LUKE: YES
8. REQUEST FOR TRAINING GRANT FOR NORTHWEST MARKETING
Before the Board was a request for a training grant for the Northwest Markting
Company.
Robert Ramondi and Terri Osborne reported there was a new company
(Northwest Marketing) in Sisters. There was a request for $25,000 for a
workforce training (grant). They would select up to 20 people for management
positions with this company. They felt this company would employ 70 to 100
MINUTES Page 4 of 5 AUGUST 4, 1999
people and have a $3,000,000 estimated payroll a year once it is up and
running.
LUKE: I would move approval of the money, with Legal preparing
a contract for a forgivable loan subject to review.
SWEARINGEN: Second.
VOTE: SWEARINGEN: YES
DEWOLF: YES
LUKE: YES
DATED this 4' day of August 1999 by the Deschutes County Board of
Commissioners.
gin—daL. Swearingen, Chair
Tom DeWolf, Commiss er
ATTEST:
Recording Secre anis R. Luke, Commissioner
MINUTES Page 5 of 5 AUGUST 4, 1999