1999-1051-Minutes for Meeting October 13,1999 Recorded 11/17/1999VOL: CJ1999 PAGE: 1051
RECORDED DOCUMENT
STATE OF OREGON
COUNTY OF DESCHUTES
*01999-1051 * Vol -Page Printed: 11/17/1999 15:02:45
DO NOT REMOVE THIS CERTIFICATE
(This certificate constitutes a part of the original instrument in accordance with
ORS 205.180(2). Removal of this certificate may invalidate this certificate and affect
the admissibility of the original instrument into evidence in any legal proceeding.)
I hereby certify that the attached instrument was received
and duly recorded in Deschutes County records:
DATE AND TIME:
DOCUMENT TYPE:
Nov. 17,1999; 10:57 a.m.
Regular Meeting (CJ)
NUMBER OF PAGES: 5
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MARY SUE PENHOLLOW
DESCHUTES COUNTY CLERK
11EUiV HIED
NO � 11999
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MINUTES
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, OCTOBER 13,1999 99 NOV 17 AN 10: S%
MARY SUE PENHOLLOW
COUNTY CLERK
Chair Linda Swearingen called the Board of County Commissioners' meeting to order at 10:00
a.m. County Commissioners present were Linda L. Swearingen and Tom DeWolf. Also present
were Jim Bonnarens, Property Manager; Tracy White, Community Development; Rick Isham,
County Counsel; Bruce White, County Counsel; Susan Mayea, Management Analyst; Barbara
Rich, Community Development; Adriel McIntosh, Commissioners' Office; Michael Maier,
County Administrator; and Karena Houser of Central Oregon Intergovernmental Council.
1. Citizen Input
There was no citizen input.
2. Consideration of Ordinances No. 99-028, 99-029 and 99-030, to Amend the County's
Comprehensive Plan, Comprehensive Plan Map and Zoning Map, to Change the Zoning and
Plan Designation from Surface Mining to Forest Use for the Peter Stott Property.
Before the Board was consideration of Ordinances to amend the County's Comprehensive
Plan Map and Zoning Map to allow for the change of zoning and plan designation from
surface mining to forest use for the Peter Stott property. Barbara Rich explained the
circumstances, and discussion followed.
SWEARINGEN: I move for a first and second reading of the Ordinances by title only, and
declare an emergency.
DEWOLF: Second.
SWEARINGEN: Read Ordinance No. 99-028, by title only.
SWEARINGEN: I move for the adoption of Ordinance No. 99-028.
DEWOLF: Second.
VOTE: DEWOLF: Aye.
SWEARINGEN: Aye.
SWEARINGEN: Read Ordinance No. 99-029, by title only.
SWEARINGEN: I move for adoption of Ordinance No. 99-029.
DEWOLF: Second.
VOTE: DEWOLF: Aye.
SWEARINGEN: Aye.
SWEARINGEN: Read Ordinance No. 99-030, by title only.
MINUTES Pagel of 5 October 13, 1999
SWEARINGEN: I move for the adoption of Ordinance No. 99-030.
DEWOLF: Second.
VOTE: DEWOLF: Aye.
SWEARINGEN: Aye.
3. Consideration of Sublease Agreement with Voicestream PCS to Locate Equipment on
Deschutes County's Tower Site (Awbrey Butte).
Jim Bonnarens discussed the proposed sublease agreement with Voicestream PCS to locate
their equipment on the Awbrey Butte site. He indicated there had been one recent change on
the agreement, amending the time period of the sublease from three years to three years,
eight months; with no renewal clause. This change causes this sublease to end at the same
time as other leases at that site.
DEWOLF: I move to approve the sublease agreement with Voicestream PCS.
SWEARINGEN: Second.
VOTE: DEWOLF: Aye.
SWEARINGEN: Aye.
CONVENE AS THE GOVERNING BODY OF 4-H/EXTENSION COUNTY SERVICE
DISTRICT
4. Before the Board was approval of the weekly accounts payable vouchers for the 4-H/
Extension County Service District in the amount of $212.32.
SWEARINGEN: I move approval, subject to review.
DEWOLF: Second.
VOTE: DEWOLF: Aye.
SWEARINGEN: Aye.
CONVENE AS THE GOVERNING BODY OF 9-1-1 COUNTY SERVICE DISTRICT
5. Before the Board was approval of the weekly accounts payable vouchers for the 9-1-1
County Service District in the amount of $1,602.02.
SWEARINGEN: I move approval, subject to review.
DEWOLF:
VOTE:
Second.
DEWOLF: Aye.
SWEARINGEN: Aye.
MINUTES Page 2 of 5 October 13, 1999
RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
CONSENT AGENDA
Three items were pulled from the Consent Agenda for further consideration and discussion.
6. Adoption of the Proposed Declaration of Dedication of Rosland Road.
Tracy White indicated the paperwork regarding the Declaration of Dedication of Rosland
Road was not completed, and the item was removed from the Consent Agenda, to be
rescheduled for the Agenda of October 27, 1999.
7. Signature of an Intergovernmental Agreement with Central Oregon Intergovernmental
Council for Grant Administration Services for the Next Round of Regional Strategies
Programs.
Susan Mayea and Karena Houser responded to questions from the Board regarding how the
funding for these services has been split with Jefferson and Crook Counties in the past. She
explained that distribution is based upon several factors, including unemployment rates,
population and whether the area is classified as rural or urban.
Commissioner Swearingen explained that it is possible Deschutes County may have to ask
for funding for the fairgrounds from Jefferson and Crook Counties, and she is concerned they
will not want to contribute. She observed there is some animosity between the counties in
this regard, and she doesn't want to see politics involved.
Susan Mayea indicated that Deschutes County has in the past funded Jefferson and Crook
County projects that Deschutes County didn't feel were that pressing, and that those two
counties should reciprocate. She also noted that her appointment to the Regional Strategies
Board needs to be extended so that she can continue working on this issue.
SWEARINGEN: I move that the appointment of Susan Mayea to the Regional Strategies
Board be extended through June 30, 2000.
DEWOLF: Second.
VOTE: DEWOLF: Aye.
SWEARINGEN: Aye.
8. Signature of Documents Relating to the Transfer of the Well Site and Property to the La Pine
Water District.
The transfer of the well site and property to the La Pine Water District was discussed. Bruce
White explained that there was one change to the documents to clarify the issue regarding
hookup fees. Susan Mayea indicated that the loan to the District would be repaid by grant funds
upon their receipt. Bruce White recommended approval of the documents with the change
regarding hookup fees. Commissioner DeWolf asked for clarification regarding the loan
amount and grant funds, and Susan Mayea agreed to contact the District for further information.
This item will be brought before the Board again after Commissioner Luke returns.
MINUTES Page 3 of 5 October 13, 1999
9. Signature of Order No. 99-157, Authorizing the Sale of Real Property Owned by Deschutes
County to Provide Funding for the Health and Human Services Building and the Becky
Johnson Community Center.
This issue, Item No. 11 of the Consent Agenda, was removed from the consent agenda for
further discussion. Commissioner DeWolf explained that he had been contacted by
individuals who are concerned about the sale of the Dry Canyon property, primarily because
of its potential for aggregate use.
Jim Bonnarens explained the sales process, and that adjacent owners have expressed an
interest in the property. Commissioner DeWolf asked if the property is zoned for surface
mining. Jim Bonnarens answered that it has been identified as potential surface mining, but
has not yet been zoned as such. He further explained that this Order simply begins the sales
process.
DEWOLF: I move to approve Order No. 99-157.
SWEARINGEN: Second.
VOTE: DEWOLF: Aye.
SWEARINGEN: Aye.
10. CONSENT AGENDA
Other Consent Agenda items before the Board of County Commissioners were:
1) Signature of a proposed declaration for a five-foot strip from Sara Short;
2) Signature of Order No. 99-150, approving petitions to withdraw territory from Special Road
District No. 1 in La Pine;
3) Signature of City of Redmond's request for Deschutes County to sign a quit claim deed, to
remove its restriction on property sold to the City of Redmond and subsequently sold to
fund the Redmond Senior Center;
4) Signature of the appointment letter of Douglas Lefor to fill the recently vacated position of
President of Special Road District No. 8, with a term ending December 31, 1999;
5) Signature of Resolution No. 99-048, establishing a petty cash fund for the Victims'
Assistance Fund;
6) Signature of Order No. 99-147, transferring cash among various funds as budgeted in the
Fiscal Year 1999-2000 Deschutes County Budget, and directing entries; and
7) Approval of weekly accounts payable vouchers, subject to review.
DEWOLF: I move to approve the remaining Consent Agenda items.
SWEARINGEN: I second.
VOTE: DEWOLF: Aye.
SWEARINGEN: Aye.
MINUTES Page 4 of 5 October 13, 1999
11. OTHER AGENDA ITEMS:
1) Brought before the Board of County Commissioners was an item for discussion relating to
the Cline Falls property off Byrum Road. Commissioner Swearingen stated that the Bureau
of Land Management does not like the current Dana Bratton appraisal, and wants a third
appraisal; but does not want that appraisal to be binding.
Jim Bonnarens stated that Central Oregon Irrigation owns an adjacent property, and may
want to consolidate. He indicated that under one ownership the property would be much
more valuable, and would consist of two legal lots of record. He stated that Ron Nelson
would like to meet with the Board regarding this issue; and recommended that this property
be excluded from today's approval (Item #9, above) until discussions are completed.
DEWOLF: I move to pull Byrum Road from the list of properties.
SWEARINGEN: Second.
VOTE: DEWOLF: Aye.
SWEARINGEN: Aye.
Commissioner Swearingen adjourned the meeting at 10:45 a.m.
DATED this 13th day of October 1999 by the Deschutes County Board of ommissioners.
li�nda L. Swearingen,
FA-91MIS
Recording Secretary
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Tom DeWolf, Co ssioner
Dennis k. Luke, Commissioner
MINUTES Page 5 of 5 October 13, 1999