2000-611-Minutes for Meeting March 29,2000 Recorded 4/6/2000VOL: CJ2000 PAGE: 611
RECORDED DOCUMENT
STATE OF OREGON
COUNTY OF DESCHUTES
*02000-611 * Vol-Pa9c Printed: 04/07/2000 10:51:43
DO NOT REMOVE THIS CERTIFICATE
(This certificate constitutes a part of the original instrument in accordance with
ORS 205.180(2). Removal of this certificate may invalidate this certificate and affect
the admissibility of the original instrument into evidence in any legal proceeding.)
I hereby certify that the attached instrument was received
and duly recorded in Deschutes County records:
DATE AND TIME:
DOCUMENT TYPE:
Apr. 6, 2000; 1:04 p.m.
Regular Meeting (CJ)
NUMBER OF PAGES: 13
Lv�,4-, 0,-�
MARY SUE PENHOLLOW
DESCHUTES COUNTY CLERK
KEYPUNPNEp
APR 7 2000
HJT E Q
s
MINUTES
Board of Commissioners
1130 N.W. Harriman, Bend, Oregon 97701-1947
(541) 388-6570 • Fax (541) 38&4752
www.co.deschutes.or.us
Linda L. Swearingen
Torn DeWolf
Dennis R. Luke
DESCHUTES COUNTY BOARD OF COMMISSIONERS MEETING
WEDNESDAY, MARCH 29, 2000
Vice Chair Dennis Luke opened the meeting at 10:05 a.m. Commissioners present
were Dennis R. Luke and Tom DeWolf: Also in attendance were Rick Isham and
Bruce White, Legal Counsel; Michael Maier, County Administrator; Ron Meckler,
9- l -1 County Service District; Kelley Jacobs, Juvenile Community Justice; Ethel
Stratton, Commission on Children and Families; and Jim Bonmrens, Property
Management. Others present were Dan Peddycord, Health Department; Steve
Miller and Kevin Harrison, Community Development Department; Roger Graham,
Tom Blust and George Kolb, Road Department; and Jim Court, La Pine Rural Fire
Protection District. Also in attendance were Ted Schassberger and Adriel
McIntosh, Commissioners' Office; Gary Cramer, Crown Pacific Co.; Bob
Shotwell, KICE Radio; Steve Scott, Realtor; and several citizens.
1. CITIZEN INPUT
There was none offered.
Bruce White, Legal Counsel, requested that Agenda Item 411 be addressed at this
time, as a Public Hearing is required.
11. PUBLIC HEARING on the Annexation of Territory (Crown Pacific
Annexation) into the La Pine Rural Fire Protection District; and APPROVAL
AND SIGNATURE of Order No. 2000-044, Approving the Annexation of
Territory into the La Pine Rural Fire Protection District.
MINUTES OF BOARD MEETING Page 1 of 9 Pages
Wednesday, March 29, 2000
Qualitit Services Perfor»>ed 714111 Pride
Bruce White stated that Ted Young, who unfortunately passed away ten days ago,
had initiated this annexation. The concern was the consolidation of Crow Pacific
land so that it wouldn't be split into too many taxing districts. They proposed an
annexation in various sections west of La Pine to make their boundaries consistent
with another taxing district. It primarily concerns annexations of pieces of
property that lie to the west of an existing logging road. (He referred to a map at
this time.)
He further explained that there are only two property owners involved - Crown
Pacific and a private property owner; and both of them have consented to the
annexation. Both private landowners believe they will benefit from this
consolidation. The annexation must be finalized this week as boundary changes
such as this need to be done by the end of March and submitted to the Department
of Revenue, so changes can be reflected in next year's tax roll.
Commissioner Luke then opened the public hearing.
Jim Court, Fire Chief of the La Pine Fire District, then spoke. He indicated the
support of this consolidation by the Board of Directors for the Fire District.
Being no further testimony offered, Commissioner Luke closed the public hearing.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
2. READING OF A PROCLAMATION, Declaring the Week of April 3 through
9 to be Public Health Week
Dan Peddycord, Director of the Health Department, explained that next week is
National Public Health Week, and he feels Deschutes County should issue a
similar Proclamation.
Chair Dennis Luke the read the Proclamation (copy attached, Exhibit A).
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
MINUTES OF BOARD MEETING Page 2 of 9 Pages
Wednesday, March 29, 2000
3. READING OF A POLICY STATEMENT Regarding Transportation
Funding, Measure 82 (Gas Tax Increase)
Chair Dennis Luke gave a brief overview of the Policy Statement (copy attached,
Exhibit B).
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
4. ANNOUNCEMENT of Deschutes County's Receipt of the 1999 Asphalt
Pavement Association of Oregon's First Place Quality Award for the Overlay
Project on Alfalfa Market Road
George Kolb explained the criteria and how the award is given. He further stated
that this is the first time Deschutes County has received this award, which was
presented jointly for the work done by Roy 1-louck Co. and Deschutes County.
5. APPROVAL of Awarding a Bid for a Replacement 6x4 Truck Tractor to the
Qualified Low Bidder, Northside Truck & Equipment of Portland, Oregon
Roger Graham of the Road Department advised that this is a replacement tractor
for the one that had been totaled.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
6. CONSIDERATION, APPROVAL and SIGNATURE of Order No. 2000-053,
Surrendering Certain County Roads Over to the City of Bend
Bruce White indicated that this Agenda Item needs to be postponed until a later
date.
MINUTES OF BOARD MEETING Page 3 of 9 Pages
Wednesday, March 29, 2000
7. CONSIDERATION, APPROVAL and SIGNATURE of a Juvenile Crime
Prevention Strategy Intergovernmental Agreement between the State of
Oregon, the Oregon Youth Authority, the Criminal Justice Commission, and
Deschutes County
Kelley Jacobs, Juvenile Community Justice, and Ethel Stratton, Commission on
Children and Families, explained that changes were made to the contract.
Rick Isham, County Counsel, advised that he needed to make sure that the
requested changes have been incorporated in the final agreement. He stated that
some items could not be negotiated, such as how default is declared, but that the
contract is very workable.
DEWOLF: Move approval, subject to Legal and Board review.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
8. CONSIDERATION, APPROVAL and SIGNATURE of a Grant Agreement
between Deschutes County and the Northwest Area Foundation - "Heart of
Central Oregon Corps"
Kelley Jacobs indicated this is a grant agreement for $61,500, covering April 1,
2000 through March 31, 2001 to coordinate with the Northwest Area Foundation's
fiscal year.
Commissioner DeWolf asked if this agreement has any impact on the general fund.
Ms. Jacobs replied that the dollars are coming from other sources except for a
$4,000 amount contributed by her Department, as an in-kind match. She further
stated that this is a regional partnership between Crook County, Jefferson County,
Deschutes County and the Warm Springs Reservation. She further explained that
this is a pilot project involving the construction of bunk beds that are given to
families in need.
Ms. Jacobs went on to say that this project addresses both poverty and
environmental issues. The pilot program utilizes the help of incarcerated youth,
but will eventually involve other at -risk young people. She further indicated that
the records of this project would be retained at her Department.
DEWOLF: Move approval, subject to Legal review.
LUKE: Second.
MINUTES OF BOARD MEETING Page 4 of 9 Pages
Wednesday, March 29, 2000
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
9. CONSIDERATION OF A REQUEST TO HEAR AN APPEAL OF
HEARINGS OFFICER'S DECISION on File #Cu-99-117/MA-99-8, Which
Approved a "Personal Use" Landing Strip on Private Property
Kevin Harrison and Steve Miller of Community Development explained that the
150 -day timeline might have been inaccurately computed; today is day 105, with
45 days remaining.
Bruce White, County Counsel, added that there might be an additional 30 days, not
including the extension. So you may be looking at 75 days instead.
Commissioner Luke asked if the applicants agree with the timeline. Kevin
Harrison answered that. this is determined by the calendar. Commissioner Luke
asked for clarification on this matter, as at best there would be a split vote on this;
so there won't be a decision on this matter today. He requested that this be brought
before the Board again next week.
Commissioner DeWolf asked that all parties be contacted immediately so there are
no misunderstandings about their options.
10. CONSIDERATION, APPROVAL and SIGNATURE of a Deed of Dedication
for a Right -of -Way Located on Smith Rock Way for a Road Improvement
Project
Jim Bonnarens, Property Manager, explained that this involves two dedications;
one from the McIntosh family to Deschutes County, and one from Deschutes
County dedicating real property as a public right-of-way. He stated that this is to
accommodate the widening of a shoulder on Smith Rock Way in Terrebonne.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
11. Agenda Item # 11 had been moved up in the Agenda, as the second Item to be
addressed.
MINUTES OF f30ARD MEETING Page 5 of 9 Pages
Wednesday, March 29, 2000
12. CONSIDERATION, APPROVAL and SIGNATURE of a NorthWest
Telemarketing Loan Agreement
Commissioner Luke indicated that this Agenda Item has been been postponed until
a later date.
13. CONSIDERATION, APPROVAL and SIGNATURE of a Bid for the Sale of
Timber in the La Pine Industrial Park
This Item was moved to a later point in the Agenda.
14. CONSIDERATION, APPROVAL and SIGNATURE of an Oregon Liquor
Control Commission License for the Sunriver Chowder House.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
15. APPROVAL of Weekly Accounts Payable Vouchers in the Amount of
$2439912.47.
DEWOLF: Move approval, subject to review.
DUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE
DISTRICT
17. APPROVAL of Weekly Accounts Payable Vouchers for the 9-1-1 County
Service District in the Amount of $2,394.56.
DEWOLF: Move approval, subject to review.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
MINUTES OF BOARD MEETING Page 6 of 9 Pages
Wednesday, March 29, 2000
CONVENE AS THE GOVERNING BODY OF THE 4-H/EXTENSION COUNTY
SERVICE DISTRICT
23. APPROVAL of Weekly Accounts Payable Vouchers for the 4-H/ Extension
County Service District in the Amount of $581.05.
DEWOLF: Move approval, subject to review.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
24. ADDITIONS TO THE AGENDA
a) CONSIDERATION OF SIGNATURE of Resolution No. 2000-024, Expressing
Board Support of a the Establishment of a New Private Foundation and Trust
Fund for the Purpose of Bringing Upper Division Higher Education
Opportunities to Central Oregon
Commissioner Luke read the Resolution (Exhibit Q.
DEWOLF: So move.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER LIBRARY
COUNTY SERVICE DISTRICT
25. APPROVAL of Weekly Accounts Payable Vouchers for the Sunriver Library
County Service District in the Amount of $1.73.
DEWOLF: So move.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
MINUTES OF BOARD MEETING Page 7 of 9 Pages
Wednesday, March 29, 2000
RECONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
16. CONSIDERATION, APPROVAL and SIGNATURE of a Contract Between
the 9-1-1 County Service District and Communications Technology Systems
Integrators (CTSI) to Provide and Install a 9-1-1 Voice Logging Recorder
Rick Isham, Legal Counsel, indicated that when he reviewed this item, he noticed
that the notice of intent to award the contract had not gone out yet. He stated that
the action today is to indicate the Board's intent to award the contract, as there is a
14 -day period during which a protest can be made.
He explained that this was not an advertised procurement; that it was sent to eight
vendors that were known to the District to be in the business of providing this
equipment, which is an allowable way of soliciting equipment. There are
mandatory and optional specifications. Three of the eight met the specifications,
and the selection was based on the one that provided one of the optional features
that was requested. Therefore, it is not a "low bid" procurement, and when you
make a selection on that basis you must give an intent to award letter to the other
vendors in the event they want to file a protest based on the selection.
DEWOLF: I move approval of the intent to award a contract letter to
Communications Technology Systems Integrators.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
13. CONSIDERATION, APPROVAL and SIGNATURE of a Bid for the Sale of
Timber in the La Pine Industrial Park
Commissioner DeWolf said that the County received the highest bid from Crown
Pacific, along with the required earnest money. Gary Cramer of Crown Pacific
explained that the timber is all lodgepole pine, and it will be cleared to make the
land available for building.
Commissioner Luke then responded that the funds would go toward La Pine
Industrial Park.
DEWOLF: So move.
LUKE: Second.
MINUTES OF BOARD MEETING Page 8 of 9 Pages
Wednesday, March 29, 2000
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
Chair Dennis Luke adjourned the meeting at 10:50 a.m.
Dated this 29th Day of March 2000 for the Deschutes County Board of
Commissioners.
ATTEST:
- C,/-. (:A�)
Linda L. Sy a'ringen, Chair
is R. Luke,
Tom`DeWolf, Commissioner
er
MINUTES OF BOARD MEETING Page 9 of 9 Pages
Wednesday, March 29, 2000
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so Board of • •
1130 N.W. Harriman, Bend, Oregon 97701-1947
(541) 388-6570 • Fax (541) 38B-4752
www.co.deschutes.or.us
PROCLAMATION Linda L. Swearingen
Tom DeWolf
Dennis R. Luke
WHEREAS, Promoting, protecting and preserving health and quality of life for the
people of Deschutes County is a major goal of the County; and
WHEREAS, Public health programs and services benefit everyone, regardless of
race, ethnicity and socioeconomic status, and are essential to a strong,. successful
health care system; and
WHEREAS, Public health activities protect Oregonians from infectious disease,
environmental and workplace hazards, chronic disease, unintentional injuries, and
violence; and
WHEREAS, Prevention strategies improve infant mortality rates and childhood
immunization rates, promote child and adolescent health, 'prevent teenage .
pregnancies, and reduce child abuse; and
WHEREAS, Educating and encouraging people to adopt healthy ,behaviors helps
them attain well --being and prevents chronic illness and premature death; and .
WHEREAS, Oregon's public health care system of state/local, and public../private
partnerships is crucial to achieving the vision of healthy people living in healthy.
communities throughout our state;
NOW, THEREFORE, WE, the members of the Deschutes County Board of
Commissioners, do hereby declare April 3 through 9 to be PUBLIC HEALTH
WEEK, and encourage all citizens to join in this observance.
DATED this 14th Day of February 2000, b the Deschutes County Board of
Commissioners.
Lind . Swearingen, Chair
Dennis R. Luke, Co issioner
Attest
Tom DeWolf, Commissioner
Quality Services Performed with Pride t� ��
iii... ice iii\�f
2-�
Board of Commissioners
1130 N.W. Harriman, Bend, Oregon 97701-1947
(541) 388-6570 • Fax (541) 388-4752
www.co.deschutes.or.us
Linda L. Swearingen
Tom DewoH
Dennis R. Luke
Policy Statement Regarding Transportation Funding
Measure 82 (Gas Tax Increase)
Deschutes County is responsible for maintaining and improving over 800 miles of
roads, including 68 bridges. Deschutes County is the fastest growing County in
the State; since 1995, Deschutes County's population has increased by 21 %.
During this same time period, the vehicle miles traveled on County Roads has
increased at an even faster rate than the population.
Deschutes County's road fund revenue has remained virtually constant since
1995. Adjusted for inflation, road fund dollars today are 14% below the- 1995
level. Since 1997, the County Road Department has reduced the number of
permanent employees by 21 % in an effort to make the best use of dwindling
resources. Current road fund resources are only adequate enough to provide basic
maintenance of the County Road system.
In 1998 the Board of County Commissioners adopted the Transportation System
Plan (TSP) as a part of Deschutes County's Comprehensive Plan Resource
Element. The TSP identifies $56 million of priority projects needed over the next
20 years to preserve the existing road system and to meet projected growth in
Deschutes County. This identified road funding need represents a $2.8 million
per year funding shortfall.
The 1999 Oregon Legislative Assembly, in recognition of these critical needs on
Oregon roads, passed a Transportation Funding Package, House Bill 2082, to help
reduce Oregon's road fund shortfall.
House Bill 2082 has been referred to the voters at the May 2000 Primary election
and will be Measure 82 on the ballot.
Passage of Measure 82 would provide an average increase in road funding of $1.2
million per year for Deschutes County over the next six years.
Quality Services Performed with Pride
If voters in the May 2000 election approve Measure 82, the Deschutes County
Board of Commissioners will adopt the following policy regarding expenditure of
the revenue increase:
• New funds will be allocated first to maintain the integrity of the County's
existing road system, and, second to fund safety related upgrades and
preservation projects identified in the County's adopted TSP.
• Passage of Measure 82 will provide for earlier completion of priority projects
listed in the TSP.
• The majority of TSP projects, done with funds generated by Measure 82, will
be contracted out to the private sector.
• Road Department staff levels will not be increased.
The Board. of.County Commissioners supports passage of Measure 82 in the May
2000 primary election as an important step in helping to meet Deschutes County's
transportation needs. The transportation improvements identified in the County's
Transportation System Plan are vital to public safety and to the economic well
being and quality of life we enjoy in Central Oregon.
BOARD OF COUNTY COMMISSIONERS
FOR DE CHUTES TY, OREGON
LINDA L. EARINGEN, CHAIR
R. LUKE, COMMISSIONER
TOM DEWOLF, COTMUSSIONER
REVIEWED
Le unsel
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUN , OREGON
A Resolution in Support of the Establishment
of New Upper Division Higher Educational
Opportunities in Central Oregon.
RESOLUTION NO. 2000-024
WHEREAS, the development of family wage jobs in Central Oregon requires that educational
opportunities be available for new and existing employees; and
WHEREAS, there is a proven and unfulfilled need in Central Oregon for increased upper
division higher educational opportunities; and
WHEREAS, increased upper division higher education opportunities have a positive economic
impact on Central Oregon; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the Board of County Commissioners of Deschutes County, Oregon
supports the establishment and enhancement of upper division higher education opportunities in
Central Oregon.
Section 2. That the Board of County Commissioners of Deschutes County, Oregon
supports the efforts of CORAB to bring these educational opportunities to Central Oregon either
through the state university system or by other means.
Section 3. That the Board of County Commissioners of Deschutes County, Oregon
supports the establishment of a private foundation and trust fund for the purpose of bringing
educational opportunities to Central Oregon.
DATED this _LLLL day of N 'V1- wl, 2000.
ATTEST:
BOARD OF COUNTY COMMISSIONERS FOR
DESCHUTES COUNTY, QREGON
LINDA L. SWEARINGEN, Chair
ENNIS R. LUKE, Vice Chair,
Recording Secretary TOM DEWOLF,
PAGE I - Rl smurm No. 2000-024 - (03/29/2000)
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