2000-725-Minutes for Meeting June 07,2000 Recorded 6/22/2000VOL: CJ2000 PAGE: 725
RECORDED DOCUMENT
STATE OF OREGON
COUNTY OF DESCHUTES
*02000-725 * Vol -Page Printed: 07/06/2000 10:53:32
DO NOT REMOVE THIS CERTIFICATE
(This certificate constitutes a part of the original instrument in accordance with
ORS 205.180(2). Removal of this certificate may invalidate this certificate and affect
the admissibility of the original instrument into evidence in any legal proceeding.)
I hereby certify that the attached instrument was received
and duly recorded in Deschutes County records:
DATE AND TIME:
DOCUMENT TYPE:
Jun. 22, 2000; 4:41 p.m.
Regular Meeting (CJ)
NUMBER OF PAGES: 7
MARY SUE PENHOLLOW
DESCHUTES COUNTY CLERK
KE7,U CHED
JUN 2 7 2000
MINUTES
Board of Commissioners
1130 N.W. Harriman St., Bend, Oregon 97701-1947
(541) 368-6570 • Fax (541) 388-4752
www.co.deschutes.or.Os
Linda L. Swearingen
'p Dennis R. Luke
S} O Tom DeWoif
BOARD OF COMMISSIONERS MEETING
WEDNESDAY, JUNE 79 2000
1130 NW Harriman Street, Bend, Oregon
Administration Building
N
-v
Vice Chair Dennis Luke opened the meeting at 10:00 a.m. Commissioners present
were Tom DeWolf and Dennis Luke. Also present were George Read, Tom
Anderson and Dennis Perkins, Community Development; Bruce White, Legal
Counsel; and Jim Bonnarens, Property Management. Also present was Mike
Maier, County Administrator; Roger Kryzanek, Mental Health; and several
citizens. Commissioner Swearingen was excused.
1. Citizen Input
There was none offered.
2. Before the Board was a Public Hearing to Consider a Proposal to Submit
an Application for Community Development Block Grant Funds for the
Expansion of the Alyce Hatch Center
Vice Chair Dennis Luke opened the public hearing. Kathy Emerson, Director
of Special Programs for Crook -Deschutes Education Service District; Paula
Day, Director of the Early Childhood Special Education Programs and Early
Intervention Programs for Deschutes County; Ann Elkin and Carla Hunt, on the
Alyce Hatch Board of Directors; and Deak Preble, a member of the ESD Board
introduced themselves.
Minutes of Board Meeting
Wednesday, June 7, 2000
Quality Services Performed with Pride
Page 1 of 7 Pages
Kathy Emerson and others explained that they provide state -mandated programs
for children with disabilities, birth to five years of age, at Alyce Hatch Center, a
community project built in 1985. They said the facility was originally to serve
approximately 30 children, and they are currently trying to serve 80 to 90
children. They further stated they need more space, and that they are utilizing a
modular under a temporary approval. They hope to obtain community
development grant funds, move the modular off, and build the expansion where
it now sits. They anticipate this grant would allow them to serve an additional
40 to 50 children. They asked for the Board's support of the CDBG for the
$600,000, with an equivalent in-kind match of $543,218; this would add
approximately 7,000 square feet to a 2,500 square foot building.
Commissioner Luke stated that a question came up regarding the land
ownership transfer to the County during the course of construction, and for five
years after construction. Legal Counsel is checking into any liability issues the
County might face.
The group asked for the Board to act favorably on this request, and to
aggressively follow up with the state to assure funding is received.
Marcus Lopez of the Central Oregon Community Action Network (COCAAN)
then testified. He asked if the County has developed a plan to identify projects
and pursue the allocation of funds in a timely manner, since applying for grants
is now a first-come, first-served process and is no longer a competitive process
between applicants.
Tom DeWolf replied that Mr. Lopez should contact Susan Mayea of the
Commissioners' staff to learn more about the grant process and to discuss his
recommendations. Commissioner DeWolf indicated that the County may not
want to commit to specific projects not knowing what other needs may arise in
the interim.
Commissioner Luke stated that he realizes applications need to be ready to go,
but that this process should be coordinated with the city so needs are not
duplicated nor anything left out.
Mr. Lopez stated that the cities of Redmond and Bend have received some grant
funds, but that there is a huge area not served, such as affordable housing,
housing rehabilitation, and housing for homeless people.
Being no further citizen input, at this time Vice Chair Luke closed the hearing.
Minutes of Board Meeting Page 2 of 7 Pages
Wednesday, June 7, 2000
DEWOLF: I move approval of the proposal to submit an application for
Community Development Block Funds for the expansion of the
Alyce Hatch Center, subject to legal review.
LUKE: I second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
At this time, Item #3 was skipped until later in the meeting. Staff from
Community Development adjourned to another room to discuss this item with
two citizens who had questions.
4. Before the Board was a Presentation of the "Big Cog" Award, Recognizing
Individuals Who Have Contributed toward the Improvement of Central
Oregon Traffic Issues.
Jeff Monson of Commute Options, Deborah Hogan of Deschutes Safe
Communities; and Steve Jorgensen, Community Development explained the
basis for the award. The plaques were then presented by Commissioners Luke
and DeWolf to Muffy Roy, Steve Jorgensen, Dr. Ted Ford and the Central
Oregon Trail Alliance (COTA) for their contributions and individual efforts in
promoting and improving bicycle and pedestrian facilities, safety, planning and
educational issues in Central Oregon. (See Exhibit A for a breakdown of those
who won the awards.)
5. Before the Board was Consideration of Signature of a Lease Agreement
between Deschutes County and COCAAN (Central Oregon Community
Action Agency Network)
6. Before the Board was Consideration of Signature of an Intoxicated Driver
Program Fund Access Agreement with Serenity Lane for Human Services
DUII Treatment
7. Before the Board was Consideration of Signature of an Intoxicated Driver
Program Fund Access Agreement with Pfeifer and Associates, Inc. for.
Human Services DUII Treatment
Minutes of Board Meeting Page 3 of 7 Pages
Wednesday, June 7, 2000
8. Before the Board was Consideration of Signature of an Intoxicated Driver
Program Fund Access Agreement with Central Oregon Extended Unit for
Recovery, dba Another Road Outpatient Services, for Human Services
DUII Treatment
9. Before the Board was Consideration of Signature of an Intoxicated Driver
Program Fund Access Agreement with Central Oregon Extended Unit for
Recovery, dba Rimrock Trails Adolescent Center, for Human Services
DUII Treatment
10. Before the Board was Consideration of Signature of an Intoxicated Driver
Program Fund Access Agreement with BestCare for Human Services DUII
Treatment
11. Before the Board Was Consideration of Signature of an Intoxicated Driver
Program Fund Access Agreement with Oregon Treatment Network for
Human Services DUII Treatment
Regarding agenda items #5 through 11, Vice Chair Luke asked if there is a limit
on the amount billed to the state. Roger Kryzanek of Mental Health responded
that items no. 6, 7, 8 and 10 are agreements for the pass-through of money
through the state, serving indigent clients in DUII programs, and the "not to
exceed" clause in the agreements gives the County control over how the dollars
are spent.
Mr. Kryzanek explained that items #9 and 11 are continuations of grant
amounts, sharing a portion of the beer and wine receipts. He further stated that
item #5 is a continuation of a lease agreement with COCAAN; that some
children's programs will be through the Becky Johnson Community Center, and
COCAAN will serve adults.
A general discussion then took place regarding how beer and wine receipts are
dedicated and distributed.
DEWOLF: I move approval of agenda items #5 through 11.
LUKE: I second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
Minutes of Board Meeting Page 4 of 7 Pages
Wednesday, June 7, 2000
Before the Board was the CONSENT AGENDA, as follows.
12. SIGNATURE of Order No. 2000-076, Assigning the Name of Hurst Lane to an
Unnamed Road off Ward Road.
13. SIGNATURE of an Indemnity Agreement for the La Pine Frontier Days
Parade Scheduled for July 4, 2000.
14. SIGNATURE of an Indemnity Agreement for the 2000 Cascade Cycling
Classic to be Held July 19-23, 2000.
15. SIGNATURE of Order No. 2000-077, the Appointment of Sun Mountain
Ranches Special Road District Road Commissioners.
16. SIGNATURE of a Renewal of a Grazing Lease with Lane Thomas (on
County -Owned Property off Brosterhous Road) Through June 30, 2001.
17. SIGNATURE of Resolution No. 2000-029, Transferring Appropriations
Within Various Funds of the Fiscal Year 1999-2000 Deschutes County Budget,
and Directing Entries.
18. SIGNATURE of an Oregon Liquor Control Commission License for the Black
Butte General Store.
DEWOLF: I move approval of the Consent Agenda
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
CONVENE AS THE GOVERNING BODY OF THE 4-H/EXTENSION
COUNTY SERVICE DISTRICT
19. Before the Board was Approval of Weekly Accounts Payable Vouchers for
the 4-H/Extension County Service District in the Amount of $1,994.15.
DEWOLF: I move approval, subject to review.
LUKE: I second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
Minutes of Board Meeting Page 5 of 7 Pages
Wednesday, June 7, 2000
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
20. Before the Board was Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District in the Amount of $6,623.17.
DEWOLF: Move approval, subject to review.
LUKE: I second.
VOTE: LUKE: Aye.
DEWOLF: Yes.
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
21. Before the Board was Approval of Weekly Accounts Payable Vouchers in
the Amount of $304,348.92.
DEWOLF: Move approval, subject to review.
LUKE: I second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
3. Before the Board was a Presentation and Public Hearing on Proposed
Revisions to the Agricultural Structure Exemption Policy.
Dennis Perkins of Community Development explained that the revisions are
meant to clarify the agricultural building exemption. He said that farm
buildings are exempted by statute, with a fairly arbitrary definition; it was
decided that a more exact definition was desirable, since the present system
could result in future code enforcement problems. He further stated that this
would eliminate subjective decisions and would avoid additional land use
problems in this regard.
Tom Anderson explained that this better fits the comprehensive plan. He
further said that if an exempt agricultural building is fitted with a bath,
electrical and plumbing permits would still be necessary. He stated that
agricultural buildings should be built to code, but they are not routinely checked
on and building permits are not required.
Minutes of Board Meeting Page 6 of 7 Pages
Wednesday, June 7, 2000
Citizen Lynn Knott of the Deschutes County Farm Bureau, indicated his
questions had been satisfactorily answered and he supports the revisions. He
encouraged caution be used if there is any future movement toward making
codes or ordinances based upon farm income, since farm income can be
extremely variable. The other citizen who had attending the meeting did not
identify himself, but indicated he was satisfied with the answers he received.
Being no further input, Vice Chair Luke closed the public hearing.
DEWOLF: I move approval of the revision, effective at 8:00 a.m. on June 8,
2000, or as soon as Community Development can make the
appropriate changes to the policy.
LUKE I second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
Being no further discussion, Vice Chair Dennis Luke adjourned the meeting at
10:50 a.m.
Dated this 7th Day of June 2000 for the Deschutes County Board of
Commissioners.
Linda L. Swearingen, Chair
ATTEST: D nis R. Luke, Vice Char
Tom DeWolf, TommfQjner
Minutes of Board Meeting Page 7 of 7 Pages
Wednesday, June 7, 2000