2000-754-Resolution No. 2000-037 Recorded 6/30/2000VOL: CJ2000 PAGE: 754
RECORDED DOCUMENT
STATE OF OREGON
COUNTY OF DESCHUTES
*02000-754 * Vol -Page Printed: 07/05/2000 11:56:33
DO NOT REMOVE THIS CERTIFICATE
(This certificate constitutes a part of the original instrument in accordance with
ORS 205.180(2). Removal of this certificate may invalidate this certificate and affect
the admissibility of the original instrument into evidence in any legal proceeding.)
I hereby certify that the attached instrument was received
and duly recorded in Deschutes County records:
DATE AND TIME:
DOCUMENT TYPE:
Jun. 30, 2000; 3:04 p.m.
Resolution (CJ)
NUMBER OF PAGES: 8
MARY SUE PENHOLLOW
DESCHUTES COUNTY CLERK
KEY UN HED
JUL - 2000
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY,
A Resolution Transferring Appropriations
Within Various Funds of the 1999-2000 Deschutes `- cLa
County Budget and Directing Entries.
w
RESOLUTION NO. 2000-037 o
WHEREAS, it is necessary to transfer appropriations within the Deschutes County
Budget;
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations set forth in exhibit A, attached
here to and by this reference incorporated herein, shall be made.
Section 2. That the Finance Director make the appropriate entries in the Deschutes
County Budget document to show the transfer of appropriations set forth in section 1 of this
resolution.
DATED this 28th day of June 2000.
ATTEST:
(fmvUu-L(&-�.
Recording Secretary
1 - RESOLUTION NO. 2000-037
BOARD OF COUNTY COMMISSIONERS
OF DEWHUTES COUNTY, OREGON
nis R. Luke, C
Tom [DeWolf, Commissioner
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Greg Brown
Sherif
Terrebonne Station
8222 N Hwy 97
Terrebonne, OR 97760
541-548-2022
Redmond Station
737 SW Cascade
Redmond, OR 97756
541-923-8270
Fax 541-923-8814
La Pine Station
51590 Huntington Rd.
La Pine, OR 97739
541-536-1758
Fax 541-536-5766
Sisters Station
541-549-2302
Fax 541-549-1762
Riverwoods Station
19745 Baker Road
Bend, OR 97701
541-318-8361
Bend Station
541-388-6655
Fax 541-389-6835
Administration
541-388-6659
Fax 541-389-4454
Adult fail
541-388-6661
Fax 541-383-5054
Regional Work Center
541-617-3312
Fax 541-389-6368
Special Services/SAR
541-388-6502
Fax 541-388-0793
Emergency Services
541-617-3313
Fax 541-388-0793
DESCHUTES COUNTY SHERIFF'S OFFICE
DATE: June 21, 2000
TO: FNANCE
FROM: Sheriff Greg Brown "\1
SUBJECT: Fund Transfers
FUND 250
Request to transfer $50,000 from Contingency Funds to Personnel
Services. JT Ir
�5?J- `fxX1 -w3 /,,e-S1G
50_ yc; rVw - �'Z�l - 970,
FUND 680
Request to transfer $ 5000 from Contingency Funds to Capitol Outlay
700 `fes/- 9> - LU - u - ,,��,,j C.rAr✓ �'.
..0/ 97v 1 3/, 7i�' C.4Jao
FUND 255
255-1700 Law Enforcement
Request to transfer $0,000 from Contingency to Personal Services
o2ss-/ baa- .s/ ,�
/P ACAs /.✓ Aft-
255-3300
ur255-3300 Investigations�'� , 83i c' ('° 0000
Request to transfer $ 10,000 from Contfnge�icy to Personal' gervices
�5-T- 5 3o •y�r_
255-3700 Corrections
Request to transfer $ 100,000 from Contingency to Personal Services
.PsCr- JS;dv — ¢J i - /�3 .!
255-3900 Emergency Services
request to transfer $ 25,000 from Contingency to Materials & Services
C./
63333 West Highway 20 - Bend, Oregon 97701
Department of Community Justice
63333 Hwy 20 W, Bend, OR 97701
Memorandum
June 21, 2000
To:
Jeanine Faria
Marty Wynne
Pc:
Jennifer La Marche
From:
Kelley Jacobs, X1721
RE:
Appropriation Transfer
The purpose of this memorandum is to request the assistance of the Finance Department in
accomplishing appropriation transfers within the Juvenile Division's Fund 230. Please transfer a
total of $63,000 -- $49,000 from Line 230-1600-97-99/Contingency and $14,000 from Line 230-
1600-33-99/Contract — into the following expense lines:
Please transfer $50,000 Into Line 230-1600-10-15/Community Justice Director.
This transfer will accommodate the full expense for the director's salary for FY 00-99. The
director's salary was previously split between Juvenile Community Justice and Adult Community
Justice. This expense is offset with anticipated revenue totaling approximately $39,000 from the
director's fellowship with the federal government.
Please transfer $10,000 into Line 230-3200-18-75/Extra Help.
The transfer will alleviate an over -expenditure in this personnel services line. Insufficient funds
were budgeted for FY 00-99 to accommodate the department's back-up staffing requirements.
This situation has been addressed in the department's FY 00-01 budget with an 85 percent
increase to this expense line.
Please transfer $3,000 into Line 230-3200-33-75/Medical.
The need for medical services for youth incarcerated in the Juvenile Resource Center exceeded
the department's projections. While the youth are in the department's care, we have no choice
but to address this need.
Please do not hesitate to contact me with any questions regarding this transfer request.
June 20, 2000
TO: Marty Wynne
FROM: Susan Mayea
RE: APPROPRIATION TRANSFERS
The following appropriation transfers will need to occur in the 1999-2000 fiscal year
budget:
1. The Board of Commissioners (01-08) will need $20 transferred from general
fund contingency to the personnel category. W ill be overdrawn in this category
because the Board authorized a large retroactive payment to a Board employee plus
gave that employee a 20% increase in pay. In addition, because of a computer glitch,
we did not budget enough for PERS for the two new commissioners.
2. The Board of Commissioners (01-08) will need $40,000 transferred from general
fund contingency to materials & services category. The Board's Office is overdrawn
for many reasons, but the bulk of it is because of overexpenditures in
education/training line items.
3. The general fund nondepartm tal (01-45) materials & services category will need a
contingency transfer of $60,000. The main reason for this budget to be overdrawn is
because although the PTI study was only budgeted at $40,000, w ave spent more
than $137,000.
4. Capital category in general fund nondepartmental (01-45) will need a contingency
transfer of $4,100. This category is overdrawn because of the additional 7,000+ that
was needed for the HHS phone system.
5. Grants projects fund (120-08) personnel category will need $1,000 transferred from
the materials & services category.
6. Fund 105, Business Loans, needs a $1,000 transfer from materials & services to
personnel.
7. Fund 275, Mental Health, needs a $120,000 transfer from contingency to the
materials & services category. This fund has received numerous amendments to the
state contract, resulting in increased funding for increased services. We also need
$15,000 transferred from contingency to capital outlay to pay for furniture and other
items needed for the new Redmond clinic and for a new chart tracking system
because the current one "crashed."
8. Fund 650, Personnel, needs a $12,000 tr,sfer from the personal services and capital
outlay categories to materials & servig s. This category is overdrawn because of
expenses associated with the Mental Health director recruitment.
II 000
9. Fund 690, HHS Support, needs an $8 0 tra�nos er from contingency to materials &
services. This category is overdra because we have used a great deal of temporary
help for the medical records section because of a serious illness of an employee.
10. I will need to take care of funds 165 and 259 through new grant appropriations
because there is not enough appropriation in contingency. I will prepare draft
resolutions and send to you for review.
Summary of appropriation transfers:
From:
To:
From:
To:
From:
To:
01-45-501-9701
01-08-413-1265
01-08-413-2301
01-08-413-3420
01-08-413-5401
01-08-413-5830
01-08-413-5840
01-08-413-3385
01-45-413-3110
01-45-413-9445
120-08-465-5410
120-08-465-1807
105-08-465-5970
105-08-465-1118
From: 275-2200-501-9701
To: 275-2200-444-3345
275-2200-444-9441
From: 650-3100-415-9441
650-3100-415-1851
To: 650-3100-415-5091/
From: 690-2600-501-9701
To: 690-2622-444-3420
$124,100
4,000
16,000
7,000
8,000
10,000
6,000
9,000
60,000
4,100
1,000
1,000
1,000
1,000
135,000 P
120,000 OP P
15,000,
6,000
6,000
12,000
MEMO
To: Susan Mayea
Board of County Commissioners
From: Helen Sherman
Assessor's Office
Re: Budget Transfers
The Assessor's Office needs a transfer of funds as follows:
Materials & Service $53,000
Capital Outlay 10,000
Total 63,000
Please transfer these funds from Personal Services.
The need for these transfers is because of the following:
Cost of expert appraiser testimony in a golf course appeal - $41,500 00/-0.100. 0,9 - 33 . i0
Unanticipated software costs 5,000 `{3.10
Travel expense to see demonstration of computer system 6,500 ". 3,v
Ergonomic update of computer desks and chairs 8,000 q y 30
A printer that will print scanned plans 2,000 °%51 do
Total 63,000