2000-818-Minutes for Meeting July 24,2000 Recorded 8/2/2000VOL: CJ2000 PAGE: 818
RECORDED DOCUMENT
STATE OF OREGON
COUNTY OF DESCHUTES
*02000-818 * Vol -Page Printed: 08/04/2000 10:53:46
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ORS 205.180(2). Removal of this certificate may invalidate this certificate and affect
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I hereby certify that the attached instrument was received
and duly recorded in Deschutes County records:
DATE AND TIME:
DOCUMENT TYPE:
Aug. 2, 2000; 4:26 p.m.
Regular Meeting (CJ)
NUMBER OF PAGES: 4
MARY SUE PENHOLLOW
DESCHUTES COUNTY CLERK
KE U HED
A 4 2000
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Board of Commissioners
'irll(1 JU:_ I'LiiiuLl_ulg130 N.W. Harriman St., Bend, Oregon 97701-1947
COUNTY CLIRK (541) 388-6570 • Fax (541) 388-4752
www.co.deschutes.or.us
Linda L. Swearingen
Dennis R. Luke
Toni DeWol(
EXCERPT - MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS' MEETING
MONDAY, JULY 249 2000
1130 NW Harriman Street, Bend, Oregon
Administration Building
Commissioners present were Linda L. Swearingen, Dennis R. Luke and Toni
DeWolf. Also in attendance were Timm Schimke, Solid Waste; Scott Johnson,
Commission on Children and Families; Kim Worrell, County Assessor; Susie
Penhollow, County Clerk; Greg Brown, Sheriff; Mike Maier, County
Administrator; Geralyn Haas, Damian Syrnyk, Christy Morgan, Chris Schmoyer
and Kevin Harrison, Community Development; George Kolb and Tom Blust,
Road Department; and Marty Wynne, Finance. Also present were members of
the media and approximately ten citizens.
Chair Linda Swearingen opened the Board meeting at 10:00 a.m.
ADDITION TO AGENDA
Steve Scott, the County's real estate broker of record, gave an update on the status
of the County's property located at 9`h and Antler, Redmond.
SCOTT:
The environmental work has been done to back up the geotech report. 'There
were no hazardous substances found in the four different pits that were tested - no
PCBs or diesel oil, just wood chips.
Excerpt of Minutes Page I of 4 Pages
Board of Commissioners' Work Session Monday, July 24, 2000
Quality Services Performed with Pride
The proposed buyer ordered his report from Century West Engineering regarding
the bark; and we ordered our own report. We have dug about thirty pits total over
time on this forty -acre site; now the issue comes down to value. The buyer has
resubmitted his fourth offer at $417,000, and has agreed to make the bark his
issue. His intent is to go into a mini -processing operation, will probably have to
get a temporary mining permit to do so. About half of the property has bark on it,
and the other half has rock. I suggest that the County accept this offer, subject to
Dana Bratton coming back with an acceptable appraisal.
The cost of the eliminating the material can be a big problem — that is, removing
the material and/or covering up the hole left behind.
DEWOLF:
Are we going to be assured that no one will come back on the County?
ISHAM:
There is a condition based on the nature of the use that if there is an
environmental incident, the cost of dealing with it, up to the first $100,000, is a
share/share alike liability. We have that liability anyway. The buyer will share
dollar for dollar with the County if something hazardous is uncovered. We would
need to have an agreement at closing that details the County's share of the
responsibility in the event of an environmental incident, but this would not deal
with the bark.
LUKE:
What if it costs more than that?
ISHAM:
The buyer would be responsible for anything over that amount. We would have
to split the first $100,000 of the cost.
MAIER:
We recently met with the Humane Society of Redmond. One issue raised by
COIC and the City of Redmond is that the property we have identified for the
Humane Society's use does not have services to it. We discussed the possibility
of using part of this site. We have committed to the Humane Society to give them
a site; can a part of this be segregated off for that?
LUKE:
If we keep this site, we can't afford to clean it up.
Excerpt of Minutes Page 2 of 4 Pages
Board of Commissioners' Work Session Monday, July 24, 2000
MAIER:
I would like to recommend we try to solve the Redmond Humane Society's
problem; they need utilities to and through their property.
S WEARINGEN:
We have promised them five acres; the City of Redmond originally said they
would partner to bring in utilities, but this would cost a million dollars. What
Mike is saying is that we need to make sure we have a parcel for them.
LUKE:
Let's discuss this at our Administrative Liaison.
SCOTT:
We have an appraisal of $690M, with one-third encumbered with bark. After
adjusting the cost of this, it brings it down to $460,000. This man wants to offer
$417,000, without mitigation. That's the good part about this offer. At $417,000,
that's 90% of the $460,000; I recommend you accept this offer subject to Dana
Bratton's opinion, given this information about the bark. Jim is fine with all
conditions but the price difference. The geotech company says it could cost up to
$600,000 to mitigate the bark situation.
DEWOLF:
When does offer expire?
SCOTT:
Tomorrow, but perhaps the buyer would continue discussions. I suggest we put
our condition in until next Wednesday.
DEWOLF:
I think the five acres we are discussing is in a different area.
S WEARINGEN:
Part of the property is clear, without bark on it.
SCOTT:
The material is a variety pack that needs to be screened and separated, and
eventually eliminated.
Excerpt of Minutes Page 3 of 4 Pages
Board of Commissioners' Work Session Monday, July 24, 2000
LUKE: I move that Steve Scott's recommendation be approved, confirming
the counter-offer.
DEWOLF: I second.
VOTE: LUKE: Aye.
DEWOLF: Yes.
SWEARINGEN: Chair votes aye.
LUKE: I move that Rick Isham be authorized to sign the counter offer.
SWEARINGEN: I second.
VOTE: LUKE: Aye.
DEWOLF: Yes.
SWEARINGEN: Chair votes aye.
- END OF EXCERPT -
Being no further discussion, Chair Linda Swearingen adjourned the meeting at
11:10 a. m.
Dated this 24th Day of July 2000 for the Deschutes County Board of
Commissioners. 11i
ATTEST:
F -1
Excerpt of Minutes
Board of Commissioners' Work Session
inda L. SyeorW n, Chair
s R. Luke,4�16mrhissi
Tom DeWo f, Commissioner
Page 4 of 4 Pages
Monday, July 24, 2000