2000-893-Minutes for Meeting August 28,2000 Recorded 9/7/2000VOL: CJ2000 PAGE: 893
RECORDED DOCUMENT
STATE OF OREGON
COUNTY OF DESCHUTES
*CJ2000-893 * Vol -Page Printed: 09/08/2000 16:58:49
DO NOT REMOVE THIS CERTIFICATE
(This certificate constitutes a part of the original instrument in accordance with
ORS 205.180(2). Removal of this certificate may invalidate this certificate and affect
the admissibility of the original instrument into evidence in any legal proceeding.)
I hereby certify that the attached instrument was received
and duly recorded in Deschutes County records:
DATE AND TIME:
DOCUMENT TYPE:
Sep. 7, 2000; 2:35 p.m.
Regular Meeting (CJ)
NUMBER OF PAGES: 5
MARY SUE PENHOLLOW
DESCHUTES COUNTY CLERK
MICROFltMI----
SEP
1. 2000
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Board of Commissioners
1130 N.W. Harriman St., Bend, Oregon 97701-1947
(541) 388-6570 • Fax (541) 388-4752
www.co.deschutes.or.us
Linda L. Swearingen
Dennis R. Luke
Tom DeWolf
EXCERPT OF MINUTES
BOARD OF COMMISSIONERS' WORK SESSION
MONDAY, AUGUST 28, 2000
1130 NW Harriman St., Bend, OR
Administration Building
Vice Chair Dennis Luke opened the meeting at 10:00 a.m.
Commissioners present were Dennis Luke and Tom DeWolf; Commissioner
Swearingen was excused. Also present were Mike Maier, County Administrator;
Timm Schimke, Solid Waste Department; Renee Warner, Building Services;
Kimberly Sumners, District Attorney's Office; and Kevin Harrison, George Read,
Geralyn Haas, Barbara Rich and Roger Everett, Community Development. Also in
attendance were Rick Isham, Legal Counsel; and several citizens.
1. Before the Board was Citizen Input.
There was none offered.
At this time Commissioner Luke asked Renee Warner to give a brief overview the
County's policy regarding employee parking. She explained when the policy was
distributed to employees, as well as when reminders were sent out prior to
implementation.
Excerpt of Meeting Minutes Page 1 of 5 Pages
Board of Commissioners' Work Session
Monday, August 28, 2000
Quality Services Performed with Pride
Kimberly Sumners of the District Attorney's Office was then brought before the
Board to give her explanation as to why she neglected, after three warnings from
security staff, to obtain a parking permit for her vehicle and park in the appropriate
location.
Ms. Sumners explained that she had written a letter to the Board previously about
the situation. She said she had a new vehicle that did not have license plates yet,
and she didn't realize she could get a parking permit without a license plate
number.
Ms. Warner testified that security had given Ms. Sumners three warnings on
separate days.
Ms. Sumners did not remember getting three warnings, she recalled getting one
verbal warning and one written warning prior to receiving the actual citation.
Commissioner Luke indicated the security officers' report stated three warnings
were given. He further stated that the County had considered using the same
parking policy as the City of Bend, which involves a private security company that
automatically tickets and tows vehicles that are improperly parked. He said that
had the private security company issued the citation, there would be no way out of
paying the fine and/or getting the vehicle towed.
He explained that the County decided to try a different program to avoid costing
employees money for citations and towing. He further explained that
consideration must be given to the parking needs of jurors and other visitors.
Ms. Sumners stated that she was not aware of the policy until a week ago when she
saw the signs. She further said that she feels like this was not enough of a warning,
because she is busy all the time. She stated she did not feel that she received
adequate warning about the parking policy.
Ms. Warner said that the policy was issued in writing in April, followed up by an
additional e-mail to all employees a couple of weeks ago. She also stated that Ms.
Sumners had spoken with the Building Services secretary about obtaining a
parking sticker after being warned, but never made arrangements to pick it up.
Commissioner Luke then recommended a six-month probation period be enacted
for Ms. Sumners, and if she fails to comply, her parking privilege would be
suspended.
Excerpt of Meeting Minutes Page 2 of 5 Pages
Board of Commissioners' Work Session
Monday, August 28, 2000
Commissioner DeWolf asked Ms. Sumners if she would follow the rules. She
replied that she would, but she still objected to what she feels was inadequate
warning.
Commissioner DeWolf said that there had been lots of warning, per the report, and
he agreed with Commissioner Luke that a six-month probationary period would be
appropriate.
2. Before the Board was Consideration of Signature of Order No. 2000-091,
Granting the Expansion of a Franchise to Collect Solid Waste in La Pine.
A general discussion occurred between the franchisee, Wilderness Garbage
Co., the Commissioners, and Timm Schimke, who indicated other franchisees
in the area were advised and had no objection. Mr. Schimke recommended
approval.
LUKE: I move approval.
DEWOLF: Second.
VOTE: LUKE: Aye.
DEWOLF: Yes.
3. Before the Board was Consideration of Signature of Order No. 2000-098,
Providing for a Rate Increase for the Collection of Solid Waste by
Brownrigg Investments.
Timm Schimke and representatives of Brownrigg Investments explained that
since the City of Bend Urban Growth Boundary Expansion, it has become less
cost effective for Brownrigg to operate. It was explained that the areas closer
in to the City used to subsidize the cost of servicing the outlying areas. Mr.
Schimke stated that this request is a legitimate one, as the systems stands
today, which may one day change if a Solid Waste Authority is created or
better coordination between the different government entities occurs.
LUKE: I move approval.
DEWOLF: Second.
VOTE: LUKE: Aye.
DEWOLF: Yes.
Excerpt of Meeting Minutes Page 3 of 5 Pages
Board of Commissioners' Work Session
Monday, August 28, 2000
4. Before the Board Was a Discussion of the Remand Process of the Amber
Craig/Steve Scott Non -Farm Divisions and Conditional Uses.
A general discussion occurred between Paul Blikstad, Kevin Harrison and the
Board. Mr. Blikstad explained that Steve Scott had pulled his application, but
that the Amber Craig application still needed to be addressed.
Kevin Harrison stated that a hearing must be scheduled prior to September 9,
2000, to address this issue. He recommended that Ms. Craig be approved for
one residence on her 40 acres, and that the application for the second
residence be denied. He further explained that LUBA requires this hearing
and decision.
A meeting was scheduled for September 7, 2000, in order to meet the required
time limit.
10. Before the Board was Consideration of Signature of Order No. 2000-097,
Amending Order No. 2000-085, an Order Approving the Petition for
Incorporation of the Proposed City of La Pine (to Eliminate Personal
Service).
Rick Isham explained that the previously signed Order had wording, "mailed
to all parties", which typically would mean anyone who testified or who was
involved in any way in the issue would have to be mailed this information.
He said since documents are all public, and the information that would have
had to be mailed was 84 pages long and included maps; and since the names
on petitions and other documents run into the hundreds, he drafted Order No.
2000-097 to eliminate that wording.
He further stated he had contacted the petitioners' attorney, who felt this is a
legislative issue and no personal service would be required; and that the filing
with the Clerk and the Notice of Election is sufficient.
LUKE: I move approval.
DEWOLF: Second.
VOTE: LUKE: Aye.
DEWOLF: Yes.
Excerpt of Meeting Minutes Page 4 of 5 Pages
Board of Commissioners' Work Session
Monday, August 28, 2000
11. Before the Board was Consideration of Chair Signature of Oregon
Liquor Control Commission License Renewals for:
• Tom's Market, La Pine
Cafd Sintra, Sunriver
• Lost Tracks Golf Club, Bend
• Michael's Place, Sunriver
• Sunriver Lodge and Resort
T. J. Quick Stop Market, La Pine
Eagle Crest Resort (3 Locations)
Hook, Wine and Cheddar, Sunriver
LUKE: I move approval of the OLCC Applications for Renewal that
have been submitted for approval today.
DEWOLF: Second.
VOTE: LUKE: Aye.
DEWOLF: Yes.
Vice Chair Dennis Luke adjourned the meeting at 10:50 a. m.
- END OF EXCERPT OF MINUTES -
Dated this 28th Day of August 2000 for the Deschutes County Board of
Commissioners.
ATTEST:
Excerpt of Meeting Minutes
Board of Commissioners' Work Session
Monday, August 28, 2000
(k
Linda L. Sw errrhp-en, Chair
s R. Luke, Comm�s'sioner
1 o DeWolf, Commissioner
Page 5 of 5 Pages