2000-946-Minutes for Meeting October 04,2000 Recorded 10/12/2000VOL: CJ2000 PAGE: 946
RECORDED DOCUMENT
STATE OF OREGON
COUNTY OF DESCHUTES
*02000-946 * Vol -Page Printed: 10/13/2000 14:22:44
DO NOT REMOVE THIS CERTIFICATE
(This certificate constitutes a part of the original instrument in accordance with
ORS 205.180(2). Removal of this certificate may invalidate this certificate and affect
the admissibility of the original instrument into evidence in any legal proceeding.)
I hereby certify that the attached instrument was received
and duly recorded in Deschutes County records:
DATE AND TIME:
DOCUMENT TYPE:
Oct. 12, 2000; 3:22 p.m.
Regular Meeting (CJ)
NUMBER OF PAGES: 7
MARY SUE PENHOLLOW KEPN HED
DESCHUTES COUNTY CLERK
OC 13 2000
Board of Commissioners
1130 N.W. Harriman St., Bend, Oregon 97701-1947
(541) 388-6570 • Fax (541) 388-4752
www.co.deschutes.orus
Linda L. Swearingen
Dennis R. Luke
MINUTES Tom DeWolf
MEETING OF THE BOARD OF COUNTY COMMISSIONERS
WEDNESDAY, OCTOBER 4, 2000
HELD AT BEND HIGH SCHOOL, BEND, OREGON
Present were Board of County Commissioners Dennis Luke and Tom DeWolf;
Commissioner Linda Swearingen was excused. County employees present were
Mike Maier, County Administrator; Susie Penhollow, County Clerk; Renee
Warner, Building Management; Mike Dugan, District Attorney; Kelley Jacobs,
Juvenile Corrections; and Jim Bonnarens and Tammy Credicott, Property
Management. Also in attendance were Greg Brown, Sheriff and incumbent
candidate for Sheriff and Les Stiles, candidate for Sheriff. Also present were Larry
Kimmel, Mike Daly and Randy Gordon, candidates for Board of County
Commissioners Position #2; candidate Curt Wagoner could not be present. Also
attending were various school administrators and teachers; approximately 80
students of Bend High School; several representatives of the media; and other
interested citizens.
Acting Chair Dennis Luke called the meeting to order at 9:05 a.m.
1. Citizen Input.
None was offered.
2. Before the Board was Consideration of Signature of a Contract with
Paul Evers Design to Implement the Community Youth Investment
Communications Grant
Minutes of Board of Commissioners' Meeting Page 1 of 7 Pages
Bend High School, Bend, Oregon Wednesday, October 4, 2000
Quality Services Performed with Pride
Kelley Jacobs of Juvenile Community Justice explained the details of the
contract. She stated that the contract does not require the signatures of the
Board, but she wanted to explain it to them for informational purposes.
3. Before the Board was Consideration of Signature of Order No. 2000-
075, Authorizing the Sale of County -owned Property off Smith Rock
Way to Adjacent Property Owners
Jim Bonnarens of Property Management explained that the appraised value
was $68,000, and the offer received is for $76,000.
DEWOLF: I move approval of this sale.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
4. Before the Board was Consideration of Signature of Order No. 2000-
106, Authorizing the Sale of County -owned Property off Gerking
Market Road to Adjacent Property Owners
Jim Bonnarens explained that this involved a lot line adjustment; and the
Order accepts the offer already made. The purchaser is offering $68,000,
which is also the appraised value.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
5. Before the Board was Consideration of Signature of a the Acceptance
of a Bargain and Sale Deed, Authorizing Central Oregon Irrigation
District to Convey Property off Byram Road to Deschutes County
Jim Bonnarens explained this involves the consolidation of property with
other County -owned property, subject to a 1992 exchange agreement with
Central Oregon Irrigation District.
Minutes of Board of Commissioners' Meeting Page 2 of 7 Pages
Bend High School, Bend, Oregon Wednesday, October 4, 2000
DEWOLF: I move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
6. Before the Board was Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District, in the Amount of $399.87
DEWOLF: I move approval, subject to review.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
7. Before the Board was Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District, in the Amount of $2,078.02.
DEWOLF: I move approval, subject to review.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
8. Before the Board was Approval of Weekly Accounts Payable Vouchers for
Deschutes County, in the Amount of $477,512.01.
DEWOLF: I move approval, subject to review.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
Minutes of Board of Commissioners' Meeting Page 3 of 7 Pages
Bend High School, Bend, Oregon Wednesday, October 4, 2000
9. ADDITIONS TO THE AGENDA:
a) Before the Board was Consideration of Approval of Oregon Liquor
Control License Renewals for the Inn of the 7t" Mountain and Farmer
John's Produce
DEWOLF: I move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
b) Before the Board was a Discussion Regarding the Deschutes County
Fairgrounds.
Commissioner DeWolf made a statement regarding the current financial and
operational situation of the Deschutes County Fairgrounds, as follows:
"We've been requested by the Deschutes County Fair Board to cover payroll
costs in the very short term in order to avoid canceling events. I have a motion
to make in order to support the Fair Board and the people who expect to use the
Fairgrounds.
"I am doing this on behalf of the actual workers out there. They should not
have to suffer while we finalize an agreement to deal with the big picture here.
"I MOVE that Deschutes County authorize the signing of a grant agreement
with the Deschutes County Fair Association, subject to the approval of the
Deschutes County Fair Board, for up to $20,000 to cover the difference
between income received by the Deschutes County Fair Association and payroll
expenses incurred by, or on behalf of, the DCFA, for the period Sunday,
October 1,2000 through Monday, October 9, 2000.
"It is understood that the payment of this amount is subject to a satisfactory
written grant agreement approved by all parties, and is in no way intended to
place either the County or the Fair Board in the position of operating or
interfering with the operations, decisions or actions of the DCFA.
"The money is to come from the County's General Fund Contingency, with the
goal that the General Fund will be repaid. The ultimate goal is to avoid having
property taxpayers subsidize the operation of the Fairgrounds."
Minutes of Board of Commissioners' Meeting Page 4 of 7 Pages
Bend High School, Bend, Oregon Wednesday, October 4, 2000
VOTE:
I second this motion, with the understanding that this would be for
current personnel, and would not include any back pay.
DEWOLF: Yes.
LUKE: Aye.
c) Before the Board was Consideration of an Offer to Purchase County -
owned Property off 4A and Greenwood, Bend (Health Department
Building complex).
Jim Bonnarens indicated that the party who previously had been interested in
purchasing the property has submitted another offer. He explained that the
prospective purchaser had offered $1,050,000 in his first offer, which was
accepted by the Board, but which had included contingencies regarding
inspections of the structure.
He further explained that the prospective buyer found he would have to do
extensive remodeling to make the property suitable for his needs. In light of
that, the prospective purchaser is now offering $1,000,000. Mr. Bonnarens
recommended that the Board submit a counter-offer in the amount of
$1,020,000. He further explained that although the property was originally
listed at $1,100,000, it is difficult to find buyers for this type of real estate. The
proposed close of escrow date is December 4, 2000.
Mike Maier, County Administrator, recommended approval of the counter-offer
amount if Legal Counsel agrees. He and Rick Isham, Legal Counsel, further
recommended a possession date of January 1, 2001, to give the occupants
adequate time to move into their new facility. The close of escrow could
remain December 4, 2000, with the occupants renting back the property until
January 1, 2001.
DEWOLF: I move approval of the counter-offer of $1,020,000,
subject to legal review, and with the possession date to
be January 1, 2001.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
Minutes of Board of Commissioners' Meeting
Bend High School, Bend, Oregon
Page 5 of 7 Pages
Wednesday, October 4, 2000
d) Before the Board was Discussion of an Offer on County -owned Property
Located off Dodds Road.
Jim Bonnarens presented another offer on County -owned property, which is 20
acres located off Dodds Road in the Alfalfa area. He stated that the appraisal
came in at $300,000, and an offer has been received for $250,000. He
recommends a counter-offer of $270,000, and explained that he has spoken
with the appraiser, who indicated that would be a reasonable price for that type
of land - dry land (no irrigation), with access.
DEWOLF: I move approval of the counter-offer of $270,000
subject to legal review.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
e) Before the Board was Consideration of Approval of an County Offer to
Purchase Property for Emergency Access Purposes.
Jim Bonnarens asked for approval of an offer from the County to purchase a
vacant lot in Deschutes River Woods to be utilized in the development of a
secondary emergency fire access route. The owners want $45,000, which Mr.
Bonnarens explained is supported by recent comparable sales.
DEWOLF: I move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Chair votes aye.
14
The Candidates' Forum took place beginning at approximately 10:10 a. m.,
following the Board Meeting, and continued until approximately 11:30. The
candidates introduced themselves and each explained his background, opinions on
pressing issues, and how he would hope to serve the citizens of Deschutes County
if he were elected.
Students asked a variety of thoughtful questions, including some relating to public
safety issues, the environment, taxation, the Bend airport, transportation and local
problems relating to rapid population growth; and received a wide variety of
answers from the candidates.
Minutes of Board of Commissioners' Meeting
Bend High School, Bend, Oregon
Page 6 of 7 Pages
Wednesday, October 4, 2000
Dated this 4t" Day of October 2000 for the Deschutes County Board of
Commissioners.
Linda L. Swearingen, Chair
ATTEST: D&nis R. LulCe, Com issioner
Tom DeWolf, Com 'ssioner
Minutes of Board of Commissioners' Meeting Page 7 of 7 Pages
Bend High School, Bend, Oregon Wednesday, October 4, 2000