2000-981-Minutes for Meeting October 09,2000 Recorded 10/19/2000VOL: CJ2000 PAGE: 981
RECORDED DOCUMENT
STATE OF OREGON
COUNTY OF DESCHUTES
*02000-981 * Vol -Page Printed: 10/20/2000 14:19:37
DO NOT REMOVE THIS CERTIFICATE
(This certificate constitutes a part of the original instrument in accordance with
ORS 205.180(2). Removal of this certificate may invalidate this certificate and affect
the admissibility of the original instrument into evidence in any legal proceeding.)
I hereby certify that the attached instrument was received
and duly recorded in Deschutes County records:
DATE AND TIME:
DOCUMENT TYPE:
Oct. 19, 2000; 4:52 p.m.
Regular Meeting (CJ)
NUMBER OF PAGES: 4
MARY SUE PENHOLLOW
DESCHUTES COUNTY CLERK
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1130 N.W. Harriman St., Bend, Oregon 97701-1947
(541) 388-6570 - Fax (541) 388-4752
www.co.deschutes.orus
Linda L. Swearingen
Dennis R. Luke
EXCERPT OF MINUTES Tom DeWoff
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WORK SESSION
MONDAY, OCTOBER 9, 2000
Present were Commissioners Tom DeWolf and Linda Swearingen; Commissioner
Dennis Luke was excused. Also present were Jim Bonnarens, Property
Management; Kevin Harrison and Paul Blikstad, Community Development; Ted
Schassberger and Susan Mayea, Commissioners' Office; Mike Maier, County
Administrator; Rick Isham and Mark Amberg, Legal Counsel; Dan Peddycord,
Health Department; Roger Kryzanek, Mental Health Department; and several
citizens.
Chair Linda Swearingen opened the meeting at 10:00 a.m.
CITIZEN INPUT
Jim Bonnarens discussed a situation regarding a land -locked, County -owned parcel
located in the Smith Rock area. An offer to purchase the property was presented to
the adjacent owners, two of which - the Clements and John Peters -indicated they
had an interest in purchasing the property. .
Mr. Bonnarens explained that the property was offered through the bid process, at
which time Mr. Peters did not bid, even though he indicated that was going to do
so. This drove the Clements to a higher bid than what the County had initially
requested. The minimum bid was placed at $68,000, and the Clements submitted
an offer of $76,001. They have since indicated they would like to purchase for the
initial offering price, since the price had been artificially driven up by Mr. Peters.
Excerpt of Work Session Minutes Monday, October 9, 2000
Board of County Commissioners Page 1 of 4 Pages
Quality Services Performed with Pride
SWEARINGEN: We would have sold at $68,000 if this hadn't occurred.
DEWOLF: Doesn't this follow our normal process?
BONNARENS: This was not opened to the general public. We called them
both in and asked if they had an interest.
DEWOLF: At that point we're still going out to bid for two people.
SWEARINGEN: This is a land -locked property.
DEWOLF: I don't want us to set precedence in changing our bidding
procedures.
BONNARENS: This has never happened before. Both parties have always
submitted a bid in the past after they had indicated they would.
I would like to see our policy changed in this regard, if there is
a minimum bid and one party fails to submit a bid after saying
they would.
SWEARINGEN: I feel that since this is landlocked, and only one bid was
received, I'd like to honor this request. I think it's unfair to
insist on this higher price.
ISHAM: You have an offer to purchase that has been accepted (at a
previous Board meeting at Bend High). You can cancel your
acceptance if they want to withdraw their bid. However, if it
goes out to bid again, there's the chance the other neighbor may
bid this time. You can go back to the start and cancel this bid.
This is subsequent negotiation of a bid, which typically we
would not do. The most straightforward way to handle this is to
start over.
DEWOLF: How many neighbors are adjacent to the property?
BONNARENS: There are five neighbors, and the two who expressed interest.
DEWOLF: I'd be willing to withdraw our acceptance, but only this one
time.
Excerpt of Work Session Minutes Monday, October 9, 2000
Board of County Commissioners Page 2 of 4 Pages
BONNARENS: The policy in the bid process with adjacent owners will be
changed; and we will add that there's no guarantee that the other
party who said they'd bid will actually do so.
DEWOLF: I hope you understand that we need to protect all of the
taxpayers of Deschutes County; we want to maximize the
amount made off the sale of our properties.
ISHAM: This happens quite often when properties are offered to the
public. But it never has happened when it was a land -locked
property and there were only neighbors involved.
DEWOLF: I move to withdraw the Board's acceptance of this offer,
conditioned on seeing the policy cleared up before this can
happen again; so that if someone bids more and no one else
bids, the offeror has to accept their action anyway.
SWEARINGEN: I second.
VOTE: DEWOLF: Yes.
SWEARINGEN: Chair votes aye.
ADDITION TO THE AGENDA
DEWOLF: I move that we recommend Hickman Williams and Associates
of Bend to be hired to do the civil engineering and planning for
the construction of the Fairgrounds parking lot project.
(Note: The other bid was from David Evans & Associates,
Bend.)
SWEARINGEN: I second.
VOTE: DEWOLF:
SWEARINGEN:
Excerpt of Work Session Minutes
Board of County Commissioners
Yes.
Chair votes aye.
Monday, October 9, 2000
Page 3 of 4 Pages
Being no further additions, Chair Linda Swearingen adjourned the meeting at
11:10 a.m.
- End of Excerpt from Minutes -
Dated this 9 h Day of October 2000 for the Deschutes County Board of
Commissioners.
Xin"ada ZSwearinge ,
ATTEST: Dennis R. Luke, Commissioner
Tom DeWolf, Commissioner
Excerpt of Work Session Minutes Monday, October 9, 2000
Board of County Commissioners Page 4 of 4 Pages