2001-50-Minutes for Meeting January 22,2001 Recorded 1/31/2001VOL: CJ2001 PAGE: 50
RECORDED DOCUMENT
STATE OF OREGON
COUNTY OF DESCHUTES
*02001-50 * Vol -Page Printed: 01/31/2001 08:26:37
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DATE AND TIME:
DOCUMENT TYPE:
Jan. 31, 2001; 8:04 a.m.
Regular Meeting (CJ)
NUMBER OF PAGES: 8
MARY SUE PENHOLLOW
DESCHUTES COUNTY CLERK
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Board of Commissioners
1130 N.W. Harriman St., Bend, Oregon 97701-1947
(541) 388-6570 • Fax (541) 388-4752
www.deschutes.org
Tom De Wolf
EXCERPT OF MINUTES Dennis R. Luke
Mike Daly
Board of Commissioners' Work Session
Monday, January 22, 2001
Chair Tom De Wolf opened the meeting at 10: 00 a. m.
Present were Commissioners Tom De Wolf, Dennis Luke and Mike Daly. Also
present were Mike Gerdau, District Attorney's Office; Denny Malone, Jim Smith
and Kelley Jacobs, Juvenile Community Justice; Tom Blust and George Kolb,
Road Department; Jim Bonnarens, Property Management; Timm Schimke, Solid
Waste Department; Ted Schassberger and Susan Mayea, Commissioners' Office.
Also in attendance were Steve Jorgensen, George Read and Kevin Harrison,
Community Development; Mike Maier, County Administrator; approximately a
dozen staff from the Juvenile Justice Department; Jim Court, La Pine RFPD; and
Gary Marshall, Bend Fire Department. In addition, there were several citizens
and members of the media in attendance.
1. Before the Board was Citizen Input.
Sallie Cronen of Bend spoke. She said she is not happy about her property
being included in the Historical District, and is not satisfied with the response
she has gotten from Michael Houser.
Commissioner De Wolf recommended that she talk with a supervisor in
Community Development to get a better explanation of the situation. Kevin
Harrison of Community Development explained that it is still "denomination
designation" time, and she should talk with Geralyn Haas.
Commissioner Luke said he doesn't like the system; the law was changed at the
state level, making it harder for citizens to exclude their property. He further
said the state has not been timely in informing the cities and counties about the
process.
Excerpt of Minutes of Board Meeting Page 1 of 8 Pages
Monday, January 22, 2001
Quality Services Performed with Pride
J
Ms. Cronen said she has talked with Ms. Haas, but doesn't know how to
proceed from here. She said she has not gotten feedback or a response from the
State and wants to take action during the denomination designation time.
At this time George Read, Director of Community Development, met with Ms.
Cronen and her husband in another room.
Upon his return to the meeting, Mr. Read explained that the National Historic
District within City of Bend is a contentious issue. It is a federal issue, but state
law allows people to opt out of state requirements; however, the federal process
does not allow this. This started due to request to become a national district; a
grant was obtained for this. The perception is that people can opt out, but this is
true locally only, not nationally. He encouraged the property owners to get
their vote in as soon as possible; they must vote "no" to keep their property out;
this is federal law.
He further explained that the other part of this issue is what the local rules will
be to implement the district. Ultimately the City of Bend's City Council will be
setting these rules up according to state guidelines.
There was no other citizen input offered.
3. RECOGNITION of the Oregon Juvenile Division Director's Association
2000 Worker of the Year.
At this time the Commissioners awarded Dennis Maloney of Juvenile
Community Justice a plaque and letter acknowledging his fifteen years of
service to the County.
Mr. Maloney and the Board of Commissioners then presented an award to Jim
Smith of the Juvenile Community Justice department. Mr. Smith was recently
named the Oregon Juvenile Division Directors' Association 2000 Worker of the
Year in recognition of the many programs and projects in which he has been
involved, assisting juveniles and other citizens in Central Oregon.
Excerpt of Minutes of Board Meeting Page 2 of 8 Pages
Monday, January 22, 2001
4. Before the Board was a Discussion of Southern Deschutes County Fire
District Issues.
Jim Court stated that he is seeking as much grant assistance as possible for the
La Pine Rural Fire Protection District. He recently did a study of equipment,
manpower, and budgeting; and there are more needs than dollars to operate.
He explained that his District had a record number of responses - from 1,400 to
1,600 in one year; approximately 60% of which is medical emergencies
necessitating trips to the hospital in Bend, which means at least a two-hour turn-
around time. He said the District needs to replace their ambulances every three
years, and two of the existing ambulances should have already been replaced.
He explained they have three fire stations, but only enough manpower for two.
With five employees on the line at any given time, if more calls are received
others need to be called in on an overtime basis. He stated that since the
community voted down incorporation, he has been getting negative feedback
from groups that might have helped out in the past.
Commissioner DeWolf said there is a need to educate those citizens and groups
that have a negative attitude. He explained there is some reality to this, as some
grants over the past few years were directed specifically toward incorporation
issues.
Mr. Court replied that the incorporated area would have been much smaller than
the District's service area; that people forget that fact, and it is unfair to those
people in the outlying area.
Commissioner Luke said that the Board is trying to figure out what kind of
representation could be put together from the southern Deschutes County area.
He explained there needs to be down to a quasi -governmental body to bring all
of these issues to the County's attention. Perhaps people who are already in
involved with some kind of local entity — sewer district, industrial park, fire
station, etc. - could act as a voice for the local citizens.
Excerpt of Minutes of Board Meeting Page 3 of 8 Pages
Monday, January 22, 2001
5. Before the Board was a Presentation of an Overview of the Annual Fire Free
Program Scheduled for April 28 & 29 and May 5 & 6, as Sponsored by
SAFECO, the Bend Fire Department and Deschutes County Rural Fire
Protection District #2; and CONSIDERATION OF APPROVAL of a
Request for Deschutes County to Partner by Allowing County Residents to
Dispose of Yard Debris Free of Charge at Knott Landfill on Those Dates.
Mr. Marshall gave an overview of the Fire Free Program, which originated with
Safeco Co.; there are now other parties involved, including Project Impact. He
stated that the State Fire Marshal awarded Safeco its "Sparky" award, which is
the greatest state award for this. Washington, D.C. will be awarding them the
"Smokey" award as well.
Mr. Marshall explained that Deschutes County has teamed up with other local
entities for three years by keeping Knott Landfill open for the deposit of yard
debris at no cost to the citizens. He said this reduces the fire load, and it is now
mulched instead of burned; this amounted to 10,000 cubic yards in just two
weekends last year. He stated they are now bringing in all Deschutes County
fire departments into the program - Redmond, Sisters, Cloverdale, La Pine; and
he would also like to see those local landfills open on the same weekends for
citizens to deposit, at no cost, their brush and yard debris.
He asked the County to approve this partnership as in the past, and matching
dollars as well to gain the federal dollars back into the county. He also brought
up the possibility of expanding this into a third weekend.
Timm Schimke spoke about the cost estimates for Fire Free 2001. He said
during the past year there was a 13% increase in vehicle traffic at the landfill
and a 20% increase in landfill deposits. He said the only location to be
advertised in the past was Knott Landfill, although deposits were accepted at no
cost at the other locations. He now would like the advertising to include the
other landfill sites.
Commissioner DeWolf asked if the amount was already budgeted. Timm
answered, "for the most part". Commissioner Luke asked what the cost of a
fire would be. Mr. Marshall answered that it could run into the millions; and
that this prevention method can save many homes.
Excerpt of Minutes of Board Meeting Page 4 of 8 Pages
Monday, January 22, 2001
He reminded the audience of the two recent bad wildfires in the area that ended
up costing millions of dollars to fight and the loss of many homes. He further
said that this area has been lucky in that there haven't been more such fires; and
there is an immeasurable impact on tourism as well.
Timm Schimke explained that the cost last year was about $17,800; $12,000 of
that was for grinding. Adding the transfer sites would add about $20,800.
Jim Court of the La Pine Rural Fire Protection District asked if some of the piles
get burned. Mr. Schimke said that with the timing of this project, most would be
mulched to get away from burning, due to air quality issues and fire issues.
Mr. Court explained that southern Deschutes County strongly supports this
project, and that more people would use it if they didn't have to drive to all the
way up to Knott Landfill. He said that there's a lot of vacant land in south
County and the owners are strongly encouraged to removed deadfall and other
hazardous trees.
Mr. Schimke said that this is for two weekends only, and that perhaps Knott
Landfill could be used for two weekends and the transfer sites could be opened
up on the third weekend. This would allow better utilization of manpower. Mr.
Court voiced concern about the advertising issue.
Mr. Schimke explained they would not turn people away if they show up on the
other two weekends. He further said that Project Impact might have funds
available to reimburse some of these expenses.
Mike Maier suggested Mr. Schimke talk with Tom Blust of the Road
Department regarding safety net project funding for next time.
LUKE: I move that we continue to support the Fire Free program and expand
it in any way possible.
DALY: Second.
VOTE: LUKE: Aye.
DALY: Aye.
DEWOLF: Chair votes aye.
Excerpt of Minutes of Board Meeting Page 5 of 8 Pages
Monday, January 22, 2001
11. Before the Board was Consideration of Signature of Acceptance of a Bureau
of Land Management Land Patent for South County Property Acquisition
(for the La Pine "New Neighborhood" off Burgess Road)
Ron Wardman of the Bureau of Land Management and Jim Bonnarens,
Property Management, said that the Bureau of Land Management is delivering
a patent to Deschutes County regarding the regional problem -solving project.
Mr. Wardman gave an overview of the patent, for 518 acres, giving this
property for public use and to protect the public right and interest. At this point
he read the patent to the audience.
LUKE: I move acceptance of the BLM Land Patent.
DEWOLF: Second.
VOTE: LUKE: Aye.
DALY: Aye.
DEWOLF: Chair votes aye.
9. Before the Board was a Discussion of the Second Reading and Adoption of
Ordinance No. 2001-001 (Previously Ordinance No. 2000-021- Zone Tax) and
Ordinance No. 2001-002 (Previously Ordinance No. 2000-022 - Map) of the
Airport Safety Combining Zone.
LUKE: I move second reading of Ordinance No. 2001-001, by title only.
DALY: Second.
VOTE: LUKE: Aye.
DALY: Aye.
DEWOLF: Chair votes aye.
Chair Tom DeWolf then did the second reading of Ordinance No. 2001-001, by
title only.
LUKE: I move adoption of Ordinance No. 2001-001.
DALY: Second.
VOTE: LUKE:
DALY:
DEWOLF
Aye.
Aye.
Chair votes aye.
Excerpt of Minutes of Board Meeting Page 6 of 8 Pages
Monday, January 22, 2001
LUKE: I move for the second reading of Ordinance No. 2001-002, by title only.
DALY: Second
VOTE: LUKE:
DALY:
DEWOLF
Aye.
Aye.
Chair votes aye.
Chair Tom DeWolf then did the second reading of Ordinance No. 2021-001, by
title only.
LUKE: I move adoption of Ordinance No. 2002-001.
DALY: Second.
VOTE: LUKE: Aye.
DALY: Aye.
DEWOLF: Chair votes aye.
13. Before the Board was Consideration of Signature of a Letter Appointing
Lauri Miller to the Deschutes County Budget Committee through December
31, 2002, Filling the Uncompleted Term of Jerry Andres.
LUKE: I move for the appointment of Lauri Miller to the Deschutes County
Budget Committee, through December 31, 2002.
DALY: Second.
VOTE: LUKE: Aye.
DALY: Aye.
DEWOLF: Chair votes aye.
14. Before the Board was Consideration of Signature of a Letter Reappointing
Leland Smith to the Deschutes County Budget Committee through
December 31, 2003.
LUKE: I move for the re -appointment of Leland Smith to the Deschutes
County Budget Committee, through December 31, 2003.
DALY: Second
VOTE: LUKE: Aye.
DALY: Aye.
DEWOLF: Chair votes aye.
Excerpt of Minutes of Board Meeting Page 7 of 8 Pages
Monday, January 22, 2001
- End of Excerpt of Minutes -
Being no further action taken, Chair Tom DeWolf adjourned the meeting at 11: OS
a. m.
DATED this 22"d Day of January 2001 for the Deschutes County Board
of Commissioners.
J
Tom DeWolf,— hair
Is�nnis R. Luke, Commissioner
ATTEST:
Michael M. Daly, ommissioner
Recording Secretary
Excerpt of Minutes of Board Meeting Page 8 of 8 Pages
Monday, January 22, 2001