2001-122-Resolution No. 2001-019 Recorded 3/30/2001VOL: CJ2001 PAGE: 122
RECORDED DOCUMENT
STATE OF OREGON
COUNTY OF DESCHUTES
*02001-122 * Vol -Page Printed: 04/05/2001 14:06:43
DO NOT REMOVE THIS CERTIFICATE
(This certificate constitutes a part of the original instrument in accordance with
ORS 205.180(2). Removal of this certificate may invalidate this certificate and affect
the admissibility of the original instrument into evidence in any legal proceeding.)
I hereby certify that the attached instrument was received
and duly recorded in Deschutes County records:
DATE AND TIME:
DOCUMENT TYPE:
Mar. 30,2001; 8:09 a.m.
Resolution (CJ)
NUMBER OF PAGES: 5
V. �, 0. -,6-1 �
MARY SUE PENHOLLOW
DESCHUTES COUNTY CLERK
KEYUNC ED
A - 5 2001
_-�
La?6AL COUNSEL
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COLINTY, OREIJUN
A Resolution Transferring Appropriations
Within Various Funds of the 2000-2001 Deschutes * 011030 A 1 B' 09
County Budget and Directing Entries. * MARY SUL ii—Ni'" "'z ,"i",�
COUNTY CLERK
RESOLUTION NO. 2001-019
WHEREAS, it is necessary to transfer appropriations within the Deschutes County
Budget;
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 001-0200-419.34-30 General Fund -Assessor,
Temp Help -Computer Tech $48,405
TO: 001-0200-419.14-26 General Fund -Assessor,
GIS Specialist 1 $40,000
TO: 001-0200-419.94-41 General Fund -Assessor,
Computer Hardware $8,405
Section 2. That the Finance Director make the appropriate entries in the Deschutes
County Budget document to show the above appropriations.
DATED this 28th day of March, 2001.
ATTEST:
Recording Secretary
1 - RESOLUTION NO. 2001-019
The Deschutes County Board of
Commissioners I
T
Qbnnis R. Luke, Commi 'oner
-4 4ff'an
Michael M. Daly, Co issioner
Form No.
DESCHUTES COUNTY
INCREASE OR TRANSFER OF APPROPRIATIONS FORM
B.O.C.C. Meeting Date: March 28, 2001
Resolution No. 2001-019
Budget Prior
to this
Line -Item Description Line -Item Account Resolution Inc/(Dec) Revised
Resources
Total Resources
Reauirements: -
General Fund -Assessor, Temp Help -Computer Tech 001-0200-419.34-30 76,700 (48,405) 28,295
General Fund -Assessor, GIS Specialist 1 001-0200.419.14-26 - 40,000 40,000
General Fund -Assessor, Computer Hardware 001.0200-419.94-41 7,697 8,405 16,102
Total Requirements 84,397 - 84,397
1340 N.W. Wall, Bend, Oregon 97701
(541) 388-6508
Kim Worrell, Deschutes County Assessor
March 13, 2001
To: Marty Wynne, Deschutes County Finance Direct
From: Kim Worrell, Deschutes County Assessor
Re: Appropriations Transfer Request
Marty,
The Deschutes County Assessor's office would like to request an appropriations transfer
in the 2000-01 budget from line item 001-0200-419.34-30 (Temp Help — Computer Tech)
under the Materials & Services category of $40,000 to line item 001-0200-419.14-26
(GIS Specialist I) in the Personnel Services category and $8,405 to line item 001-0200-
419.94-41 (Computer Hardware) in the Capital Outlay category.
These items are funded through a transfer from the GIS Dedicated Fund and were
originally budgeted as Temporary Help — Computer Tech under Materials & Services
since at budgeting time last year it was still unknown whether this work would be
contracted out or temporary County employees would be hired. Since temporary County
employees were hired for this project and the funds were originally budget differently we
request the transfer.
The dollars listed above represent actual dollars to be spent this fiscal year, see attached
memo from Bob Haas from the GIS Department, and are lower than the amount
originally budgeted. The transferred dollars in from the GIS Fund will also be adjusted
on line 001-0200-391.42-00 accordingly to reflect the above figures.
Please let us know if this adequately addresses the issue or if we need to submit further
information.
Cc. Bob Haas, GIS Coordinator
Deschutes CountV
orpc rnnon System
March 8, 2001
To: Scot Langton
From: Bob Haas
RE : FY 2000 — 2001 Budget - GIS Fund Transfer Adjustment
As requested, this memo documents our conversation regarding reducing the
required transfer of funds from the GIS Fund (305) to the Assessors Office for
support of the taxlot remapping project. The reduction of funds to be transferred
reflects minor delays in recruiting individuals to perform the work as well as
savings from the purchase of hardware and software at costs below budgeted
estimates.
A breakdown of the budgeted amounts as compared to the projected actual costs
is as follows:
Control Coordinates: Budgeted amount to be transferred was $5,000 to
pay for contracting for additional survey coordinates if the Surveyors
Office was not able to acquire adequate control. The Surveyors Office
has been able to acquire adequate control so this expenditure will not be
necessary. Accordingly, it is recommended that the transfer be reduced
by $5,000.
PC & Software for Parcel Support: Budgeted amount to be transferred
was $11,700 for the purchase of 2 personal computers and 2 Arc Info
Licenses. The PCs and software were purchased for a total of $8,405.
Accordingly, it is recommended that the transfer be reduced by $3,295.
Parcel Mapping Contracted Assistance: Budgeted amount to be
transferred was $60,000 for either contracting work out or for hiring
temporary County employees to perform the work. The option to hire
temporary County employees was used and personnel costs have been
accrued by the Assessors Office. The annual cost estimates for the new
employees is as follows:
• 1 Employee hired in October at a rate of $2,401 per month for 9
months ($21,609) plus FICA at 7.65 % for 9 months ($1652) plus
PERS at 16.706 % for 3 months ($1203), plus other minor personnel
costs (No health benefits.) Estimated projected cost for the FY is
$24,464.
• 1 Employee hired in January at a rate of $2,304 per month for 6
months ($13,824) plus FICA at 7.65 % for 6 months ($ 1057) plus
other minor personnel costs. No PERS for the first 6 months and no
health benefits. Estimated projected cost for the FY is $14,881.
Total projected costs for the parcel mapping assistance is approximately
$39,400 versus the budgeted transfer amount of $60,000. Accordingly, a
reduction of $20,000 is recommended.
In summary, the estimated reduction in funds to be transferred is $5,000 for
survey coordinates, $3300 for PCs and software, and $20,000 for parcel
mapping assistance. In total, an estimated reduction of $28,300 appears to be
appropriate.
Following your review and approval of this information, I will work with Finance
on implementing a reduction in the transfer of GIS funds for the amount of
$28,300 to the Assessors Office for the current Fiscal Year.