2001-123-Resolution No. 2001-022 Recorded 3/30/2001VOL: CJ2001 PAGE: 123
RECORDED DOCUMENT
STATE OF OREGON
COUNTY OF DESCHUTES
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*02001-123 * Vol -Page Printed: 04/05/2001 14:08:04
DO NOT REMOVE THIS CERTIFICATE
(This certificate constitutes a part of the original instrument in accordance with
ORS 205.180(2). Removal of this certificate may invalidate this certificate and affect
the admissibility of the original instrument into evidence in any legal proceeding.)
I hereby certify that the attached instrument was received
and duly recorded in Deschutes County records:
DATE AND TIME:
DOCUMENT TYPE:
Mar. 30, 2001; 8:09 a.m.
Resolution (CJ)
NUMBER OF PAGES: 4
MARY SUE PENHOLLOW
DESCHUTES COUNTY CLERK
A - 2001
'..........a
REV7-ED
LEG UNSEL
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations a� tiJ� t 3U �: 0�
Within Various Funds of the 2000-2001 Deschutes
County Budget and Directing Entries. MARY SEAL E : Nhf, w�.
COUNTY CLERK
RESOLUTION NO. 2001-022
WHEREAS, it is necessary to transfer appropriations within the Deschutes County
Budget;
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 230-3200-423.66-50 Community Justice -Juvenile
Fund, Minor Tools & Equipment $234
TO: 230-3200-423.94-30 Community Justice -Juvenile
Fund, Furniture & Fixtures $234
Section 2. That the Finance Director make the appropriate entries in the Deschutes
County Budget document to show the above appropriations.
DATED this 28th day of March, 2001.
ATTEST:
Recording Secretary
1 - RESOLUTION NO. 2001-022
The Deschutes County Board of
Commissioners A
Tom DpWolf, Chair
Dennis R. Luke, Commissi er
Michael M. aly,-Com ssioner
DESCHUTES COUNTY
INCREASE OR TRANSFER OF APPROPRIATIONS FORM
B.O.C.C. Meeting Date:
Resolution No.
Line -Item Description
Resources
Total Resources
Form No.
March 28, 2001
2001-022
Budget Prior
to this
Line -Item Account Resolution Inc/(Dec) Revised
Reauirements: -
Community Justice -Juvenile Fund, Minor Tools & Equipment 230-3200.423.66-50 3,900 (234) 3,666
Community Justice -Juvenile Fund, Furniture & Fixtures 230-3200.423.94-30 3,000 234 3,234
Total Requirements
6,900 - 6,900
TE
7
Memorandum
February 20, 2001
To: Finance Department
Pc: Jennifer La Marche
From: Kelley Jacobs, X1721
RE: Appropriation Transfer
Juvenile Community Justice
63333 Hwy. 20 West, Bend, Oregon 97701
(541) 388-6671 - Fax (541) 383-0165
Dennis Maloney, Community Justice Director
Robert LaCombe, Juvenile Program Manager
The purpose of this memorandum is to request the assistance of the Finance Department in
accomplishing an appropriation transfer within Juvenile Community Justice Fund 230 to
facilitate a capital purchase. The capital purchase was approved in our department's FY 00-01
budget; however, the expense for the purchase exceeds the budgeted amount by $234.
Please transfer a total of $234 from Line 230-3200=66-50 — Minor Equipment/Tools to the
Capital Outlay Line 230-3200-94-30 — Fixture/Machinery.
Please do not hesitate to contact me with any questions regarding this transfer request.
Quality Services Performed with Pride
DESCHUTES COUNTY
Capital Outlay Expenditure Authorization Form
1. Description of Expenditure: Secure door for the hallway leading to the shelter area in the
Juvenile Resource Center,
2. Budgeted Amount $3,000.00
Less: Prior Expenditures -0-
Remaining Budget $3,000.00 Expenditure Amount: $3,234
3. Charge to: 230 3200 423 94 30
Fund Dept Div BAS Element Object Project
4. Bids Received: Written X Oral None
Bid Detail: Name of Firm Amount Comments
Bell Hardware $3,234 Includes installation
*Reason Bids Not Requested:
5. Initial Purchase X Replacement
Replacement Information:
Replaced Asset Description N/A
Justification for Replacement
ADDITIONAL INFORMATION IF REQUIRED CRITERIA NOT MET (See Capital Outlay Policy
and Procedures, COEAF Form Section)
A. Item not budgeted or item exceeds budgeted amount (complete 1 or 2).
1. Source of appropriation if not budgeted or in excess of budget (no appropriation transfer
required) : The secure door exceeds the budgeted amount by $234. The additional
expense will be appropriated from Fund 230/0ept. 3200/BAS 423/Element 66/0bject 50 —
Minor EquipmentlT'ools.
2. Appropriation transfer to Capital Outlay is necessary.
Request for an appropriation transfer must be attached to COEAF
B. Item not as described in budget
REASON:
C. EMERGENCY PURCHASE — Item purchased prior to COEAF approval
REASON: The door was purchased prior to COEAF approval due to a miscommunication between
our department and the maintenance supervisor for the Public Safety/Community Justice campus.
After the door was purchased a decision was made to evaluate the secure, wire door at the old
detention facility to determine whether or not it could be used instead. This evaluation was
performed, and it was determined that the best course of action was to purchase and install the
new door. Therefore, this capital outlay request is being made to facilitate the purchase/payment
of the secure door.
Department Head
Finance Department Review
Board of Commissioner Approval
Date
Date 3 j 24 ( • I
Date Z 2i. Zo I
Submit form to the Finance Department for revkW---RfiAexpenditure is approved distribute form as follows:
White and Yellow - Finance Department (attached to accounts payable voucher). Pink - Department copy