2001-394-Resolution No. 2001-025 Recorded 4/27/2001VOL: CJ2001 PAGE: 394
RECORDED DOCUMENT
STATE OF OREGON
COUNTY OF DESCHUTES
*CJ2001-394 * Vol -Page Printed: 05/03/2001 13:46:02
DO NOT REMOVE THIS CERTIFICATE
(This certificate constitutes a part of the original instrument in accordance with
ORS 205.180(2). Removal of this certificate may invalidate this certificate and affect
the admissibility of the original instrument into evidence in any legal proceeding.)
I hereby certify that the attached instrument was received
and duly recorded in Deschutes County records:
DATE AND TIME:
DOCUMENT TYPE:
Apr. 27, 2001; 2:40 p.m.
Resolution (CJ)
NUMBER OF PAGES: 6
MARY SUE PENHOLLOW
DESCHUTES COUNTY CLERK
ON
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BEFORE THE BOARD OF COUNTY COMMISSIONERS
FOR DESCHUTES COUNTY, OREGON
A Resolution Adopting the Oregon
Department of Revenue Assessment and
Taxation Grant Application for 2001-
2002, and Designating a County Contact
Person for the Grant Application
RESOLUTION NO. 2001-025
WHEREAS, Deschutes County is Applying to the Department of Revenue
in order to participate in the Assessment and Taxation Grant; this state grant
provides funding for counties to help them come into compliance or remain in
compliance with Oregon Revised Statutes 308.027, 308.232, 308.234, Chapters
309, 310, 311 and 312, and other laws requiring equity and uniformity in the
system of property taxation; and
WHEREAS, Deschutes County has undertaken a self-assessment of its
compliance with the laws and rules which govern the Oregon property tax system;
and
WHEREAS, Deschutes County is generally in compliance with Oregon
Revised Statues 308.027, 308.232, 308.234, Chapters 309, 310, 311 and 312, and
other laws requiring equity and uniformity in the system of property taxation; and
WHEREAS, Deschutes County agrees to appropriate the budgeted dollars
based upon one hundred percent of the expenditures certified in the grant
application; if one hundred percent is not appropriated, no grant shall be made to
the County for the quarter in which the County is out of compliance; and
WHEREAS, Deschutes County hereby designates Scot Langton, Deschutes
County Assessor's Office, telephone number (541) 388-6513, as Deschutes
County's contact person for this grant application;
a
CD
RESOLUTION NO. 2001-025
WHEREAS, Deschutes County is Applying to the Department of Revenue
in order to participate in the Assessment and Taxation Grant; this state grant
provides funding for counties to help them come into compliance or remain in
compliance with Oregon Revised Statutes 308.027, 308.232, 308.234, Chapters
309, 310, 311 and 312, and other laws requiring equity and uniformity in the
system of property taxation; and
WHEREAS, Deschutes County has undertaken a self-assessment of its
compliance with the laws and rules which govern the Oregon property tax system;
and
WHEREAS, Deschutes County is generally in compliance with Oregon
Revised Statues 308.027, 308.232, 308.234, Chapters 309, 310, 311 and 312, and
other laws requiring equity and uniformity in the system of property taxation; and
WHEREAS, Deschutes County agrees to appropriate the budgeted dollars
based upon one hundred percent of the expenditures certified in the grant
application; if one hundred percent is not appropriated, no grant shall be made to
the County for the quarter in which the County is out of compliance; and
WHEREAS, Deschutes County hereby designates Scot Langton, Deschutes
County Assessor's Office, telephone number (541) 388-6513, as Deschutes
County's contact person for this grant application;
NOW, THEREFORE, BE IT RESOLVED that the Deschutes County Board of
Commissioners hereby adopts the foregoing Resolution.
DATED this 23rd Day of April 2001.
ATTEST:
Recording Secretary
THE BOARD OF COMMISSIONERS
FOR DESCHUTES COUNT , OREGON
Tom DeWolf, Chair
Dennis R. Luke, Commi toner
Michael M. Daly, C71nissioner
0 R E G 0 N 2001-2002
DEPARTMENT
:'04WOF REVENUE Grant Application Staffing Report
County Deschutes
1 Approved FTEs
Current Year
(2000-2001)
2 Budgeted FTEs
Coming Year
(2001-2002)
3 Change
Approved & Budgeted
(Col. 2 less Col. 1)
A. ASSESSMENT ADMINISTRATION
M -M
"S
Assessor, Deputy, etc.
1.00
2.00
1.00
Support Staff
6.50
6.00
-0.50
Total Assessment Administration
7.50
8.00
0.50
B. VALUATION -APPRAISAL STAFF
MEN
"A
EMT
swa
Chief Appraiser/Appraisal Supervisors
2.00
2.00
0.00
Lead Appraisers
Residential Appraisers
5.70
5.70
0.00
Commercial/Industrial Appraisers
2.00
2.00
0.00
Farm/Forest/Rural Appraisers
0.50
0.50
0.00
Manufactured Structure Appraisers
0.80
0.80
0.00
Personal Property Appraisers
1.00
1.75
0.75
Personal Property Clerk(s)
0.75
0.00
-0.75
Sales Data Analyst
1.00
1.00
0.00
Other Appraisers/Technicians
3.50
2.50
-1.00
Total Valuation -Appraisal Staff
17.25
16.25
-1.00
C. CLERK/BOPTA STAFF*
0.50
0.50
0.00
D. TAX COLLECTION STAFF
00-
'W
Real Property
4.00
3.70
-0.30
Personal Property
1.00
1.20
0.20
Tax Distribution
0.30
0.40
0.10
Total Tax Collection Staff
5.30
5.30
0.00
E. CARTOGRAPHY STAFF
Vp
Cartographic Supervisor
1.00
1.00
0.00
Lead Cartographer
Support Staff
4.00
5.00
1.00
Deed or Abstract Clerk
1.50
2.50
1.00
Total Cartography Staff
6.50
8.50
2.00
F. A&T DATA PROCESSING STAFF
4.12
3.75
-0.37
TOTAL A&T STAFFING
41.17
42.30
1.13
*Show only clerk's office staff allocated to the BOPTA function on this line.
150-338-001-1 (Rev. 1 -01)
�N
EXPLANATION OF ALL STAFFING CHANGES
Deschutes
Please explain in this section any difference between actual staffing and budgeted staffing for 2000-2001 . Also explain why any
funded positions were unfilled for 2000-2001.
only differences between actual staffing and budgeted staffing for 2000-01 are corrections to errors made
year on how the FTE Staffing Report was filled out. The dollars that were budgeted for 2000-01 reflect the
-ections as listed in the next section on this page. There were no funded positions that remained unfilled for
2000-01 year.
Please explain in this section any difference between approved staffing for 2000-2001 and budgeted staffing for 2001-2002.
The only "true" changes in staffing for Assessment, Valuation, and Cartography from the Approved FTE's for 2000-01 and the Budgeted FTE's for
001-02 were the addition of two Cartographers. These positions were in last year's budget under Materials & Services since at that time it was
unknown whether this work would be contracted or employees would be hired. The decision was made after budgeting to hire temporary employees
and this year reflects a continuation of that. The other changes that appear are due to last year's Approved FTE's being filled out incorrectly, the
individual responsible for this part of the Grant no longer is employed by Deschutes County. Last year's total FTE's for Assessment, Valuation, and
Cartography were budgeted at 30.75 total FTE's and last years Grant showed 31.25 FTE's which had counted a half FTE as one full FTE. The
categorization of the FTE's are also in question and should have read last year, "Approved FTE's 2000-01" as follows:
Assessment Administration Valuation
Assessor, Deputy, Etc.. 2.00 Appraisal Supervisors 2.00
Support Staff 6.00 Residential Appraisers 5.70
Commercial/Industrial 2.00
Cartography Staff Farm/Forest 0.50
Cartographic Supervisor 1.00 MS Appraisers 0.80
Support Staff 3.00 Personal Property 1.75
Deed Clerk 2.50 Personal Property Clerk -0-
Sales Analyst 1.00
Other Technicians 2.50 For a total of 30.75 FTE's
&T Data Processing Staff was also incorrectly stated for the 2000-01 year and should have been the same as 2001-02 year at 3.75 FTE's
11
150-338-001-3 (Rm 1-01)
Valuation Appraisal Staffing by Work Activity
Instructions
Fill in the actual and estimated number of
Valuation -Appraisal FTEs or decimal frac-
tions of these FTEs involved in the activities
listed below. Use "Other Valuation -Appraisal
Activity" (line 7) to balance the total number
of FTEs on this form to the total on page 9,
Section B. Also provide the actual and esti-
mated number of accounts for each activity.
Examples of "Other Valuation -Appraisal
Activity" may be such things as record filing,
tech group activities, or taxpayer assistance.
2001-2002
County: Deschutes
Activities
1. Real Property Exceptions
New Construction ------------------------------------------------
ZoneChanges ------------------------------------------------------
Subdivision, Segregations, Consolidations --------
Omitted Pro erties
Number of Accounts
by Activity
Number of FTEs
by Activity
Actual
2000 -2001
Estimated
2001-2002
Actual
2000 -2001
Estimated
2001-2002
9.50
9.50
0.05
0.05
0.05
0.05
0.10
0.10
1.00
1.00
r -
0.10
0.10
F-----------------------------------------------
Special Assessment Qualification
and Disqualification -----------------------------------------
Exemptions----------------------------------------------------------
Subtotal------------------------------------------------------------- 9082 9000
2. Appeals
BOPTA ---------------------------------------------------------------- 240 250
Department of Revenue --------------------------------------- 6 10
Magistrate------------------------------------------------------------- 20 25
Tax Court------------------------------------------------------------- 0 5
Subtotal------------------------------------------------------------- 266 290
3. Real Property Revaluation -"�� 10
Physical Reappraisal -------------------------------------------1856 1500
Recalculation-------------------------------------------------------- 3719 3500
Subtotal------------------------------------------------------------- 5575 5000
4. Personal Property 6611 6700
5. Ratio------------------------------------------------------------------------------------------------------------
6. Continuing Education0.40
-------------------------------------------------------------------------------
7. Other Valuation -Appraisal Activity -------------------------------
8. Total ---------------------------------------------------------------------------------------- ----
Total from page 9, Section B (Total Valuation -Appraisal Staff)---------------
0.40
0.40
0.25
0.25
11.30
11.30
0.25
0.25
0.05
0.05
0.10
0.10
0.10
0.10
0.50
0.50
r -
1.00
1.00
0.30
0.30
1.30
1.30
1.75
1.75
1.00
1.00
0.40
16.25
16.25
17.25
16.25
150-338-001-3 (Rev. 1-01)
13
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