2001-430-Minutes for Meeting May 09,2001 Recorded 5/18/2001VOL: CJ2001 PAGE: 430
RECORDED DOCUMENT
STATE OF OREGON
COUNTY OF DESCHUTES
*02001-430 * Vol -Page Printed: 05/22/2001 11:25:17
DO NOT REMOVE THIS CERTIFICATE
(This certificate constitutes a part of the original instrument in accordance with
ORS 205.180(2). Removal of this certificate may invalidate this certificate and affect
the admissibility of the original instrument into evidence in any legal proceeding.)
I hereby certify that the attached instrument was received
and duly recorded in Deschutes County records:
DATE AND TIME:
DOCUMENT TYPE:
May. 18, 2001; 1:02 p.m.
Regular Meeting (CJ)
NUMBER OF PAGES: 11
MARY SUE PENHOLLOW
DESCHUTES COUNTY CLERK
KEY NC ED
M 2 2001
1130 N.W. Harriman St., Bend, Oregon 97701-1947
(541) 388-6570 • Fax (541) 388-4752
www.deschutes.org
Tom De Wolf
MINUTES OF BOARD MEETING Dennis R. Luke
Mike Daly
DESCHUTES COUNTY BOARD OF COMMISSIOENRS
WEDNESDAY, MAY 99 2001
Prior to the meeting, the Commissioners, County employees and other citizens
enjoyed a brief musical presentation of patriotic songs performed by students of
Three Rivers School.
Chair Tom DeWolf opened the meeting after the musical presentation, at
approximately 10:20 a.m.
Present were Commissioners Tom DeWolf, Dennis Luke and Mike Daly. Also
present were Mike Maier, County Administrator; Susan Mayea Ross and Jenny
Scanlon, Commissioners' Office; George Read, Tom Anderson, John Mason, Kevin
Harrison, Paul Blikstad and Damian Syrnyk, Community Development. Also
attending were Laurie Craghead, Legal Counsel; Barbara Rich of the Department
of Environmental Quality for the State of Oregon; Jeff Mullins, KBND Radio;
Jason Carr, Z-21 TV, Barney Lerten of bendnet. com; and approximately five other
citizens.
r
1. Before the Board was Citizen Input.
No input was offered.
2. Before the Board was Consideration of a Decision Whether to Hear aft
Appeal of the Hearings Officer's Decision to Deny a Variance to tfie "
Density and Open Space Standards to Add Lots in an Existing Planned
Unit Development (Odin Falls Ranch).
Paul Blikstad gave a brief overview of the issue.
Minutes of Board of Commissioners' Meeting Page 1 of 6 Pages
Wednesday, May 9, 2001 Quality Services Performed with Pride
Bob Lovlien, Attorney for the applicant, stated that in light of the LCDC rule,
his client still wants to proceed with this process, for the reasons set forth
previously. The 150 -day time limit rule has been waived by the applicant.
LUKE: I move the Board hear this appeal.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Paul Blikstad was instructed to send out the required notices and set a late
afternoon hearing date as soon as possible.
3. Before the Board was a Presentation and Public Hearing on the
Community Development Department Work Plan for Fiscal Year 2001-
2002.
Chair Tom De Wolf opened the public hearing.
George Read and Tom Anderson of Community Development explained the
purpose of the Work Plan. Mr. Read said that a formal Work Plan is put
together each year, and the department gives its best efforts to accomplish all of
its goals. They try to make it a public process; notices are sent to builders,
Realtors and other government entities, suggesting they participate in the
process and say what is important to them. This feedback is very important to
the Community Development Department.
Tom Anderson then answered some of the specific questions the Board had
brought up regarding portions of the Work Plan, including benchmarking,
flexible work hours to benefit the public, records retention, and the scanning of
archives records.
Mr. Anderson also answered the Board's questions regarding use of the website,
data sales and the possibility of allowing the public to utilize credit cards;
outsourcing mailing projects; revamping the CDD lobby; expanding the duties
of the permit technicians; and dispute resolution. He also spoke about how to
enforce citizens getting final inspections, and general code enforcement; as well
as the GIS program and the department's interaction with the Health
Department.
Minutes of Board of Commissioners' Meeting Page 2 of 6 Pages
Wednesday, May 9, 2001
Barbara Rich of the Oregon Department of Environmental Quality spoke briefly
about the La Pine National On-site Demonstration Project. She gave an
overview of where the project is presently, and the time frame for completion.
She then presented a progress report on the project (attached as Exhibit A).
Chair De Wolf asked if anyone else had any comments to bring forward. None
were offered.
4. Before the Board was Consideration of a Decision Whether to Hear a De
Novo Appeal (Filed by Mericom) of the Hearings Officer's Denial of a
Conditional Use Permit for a Wireless Telecommunications Facility in La
Pine.
LUKE: I move that this not be heard, and that the decision of the Hearings
Officer be upheld.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Before the Board was the Consent Agenda.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Consent Agenda Items:
5. Signature of an Assistance Agreement for Deputy Patrol Services with the
Bureau of Land Management;
6. Signature of Resolution No. 2001-028, Accepting a Petition to Vacate a Portion
of the Alley in Block 6 (Tumalo);
7. Acceptance of the Engineer's Report; and Signature of Order No. 2001-041,
Setting a Public Hearing on the Vacation of a Portion of the Alley in Block 6
(Tumalo);
Minutes of Board of Commissioners' Meeting Page 3 of 6 Pages
Wednesday, May 9, 2001
8. Signature of Order No. 2001-046, Authorizing the Sale of County -owned
Property (Located at Byram and Bear Creek Roads);
9. Signature of Resolution No. 2001-031, Transferring Appropriations within
Various Funds of the Fiscal Year 2000-2001 Deschutes County Budget, and
Directing Entries;
10. Signature of Order No. 2001-047, Transferring Cash among Various Funds as
Budgeted in the Fiscal Year 2000-2001 Deschutes County Budget, and
Directing Entries; and
11. Signature of Letters Reappointing Judith Parker, Kathy Buckles and Dale Mays
to the Dog Control Board of Supervisors, with a Term Expiration Date of June
30, 2003.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
12. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extenstion/4-H County Service District in the
Amount of $594.22.
LUKE: I move approval, subject to review.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
13. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$2,285.89.
LUKE: I move approval, subject to review.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Minutes of Board of Commissioners' Meeting Page 4 of 6 Pages
Wednesday, May 9, 2001
CONVENED AS THE GOVERNING BODY OF THE BLACK BUTTE
RANCH COUNTY SERVICE DISTRICT
14. Before the Board was Consideration of Signature of Letters Reappointing
Bruce Vaughn, Dale Duvall and Paul Janssen to the Black Butte Ranch
County Service District, with a Term Expiration Date of June 30, 2004.
LUKE: I move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
RECONVENED AS THE DE SCHUTES COUNTY BOARD OF
COMMISSIONERS
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $975,686.67.
LUKE: I move approval, subject to review.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
16. Before the Board were Additions to the Agenda.
A. Before the Board was Consideration of Signature of an Agreement with the
State of Oregon Water Resources Department to Contract for County
Watermaster Services.
Mike Maier explained it is his desire that Deschutes County be singled out with
an agreement versus having one big agreement with four counties. That was
not a problem for the Water Resources people. He further said that each county
will have its own agreement with the state, and the state will be responsible for
coordinating the program, and will handle any instances where payment is not
made by a county.
LUKE: I move approval.
DALY: Second.
Minutes of Board of Commissioners' Meeting Page 5 of 6 Pages
Wednesday, May 9, 2001
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
B. CONVENED AS THE GOVERNING BODY OF THE REDMOND
LIBRARY COUNTY SERVICE DISTRICT
Before the Board was Consideration of Signature of a Letter Appointing
Darlene Barkhurst to the Redmond Library County Service District
Budget, with an Indefinite Term.
Susan Mayea Ross said this position needs to be filled during the life of the
bond, and Darlene Barkhurst will be available for budget meetings anyway, so
she has agreed to assume the responsibilities of this role.
LUKE: I move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Being no further items brought before the Board, Chair Tom De Wolf adjourned the
meeting at 11: 00 a.m.
DATED this 9" Day of May 2001 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
Minutes of Board of Commissioners' Meeting
Wednesday, May 9, 2001
_4�
Tom be lf, Chai
nnis R. Luke, Commissioner
Michael M. Daly, Cmmissioner
Page 6 of 6 Pages
Task 1— Install experimental systems
Selected five vendors to work with the first year, including:
• Orenco Systems, Inc., Advantex RX system (recirculating textile filter)
• Bio-Microbics, Inc., FAST System (fixed substrate/attached growth aerobic unit)
• Nordbeton North America, Inc., Biokreisel (rotating biological contactor)
• MicroSepTec, Inc., EnviroServer 600 (package plant including moving substrate/attached
growth aerobic treatment)
• University of Waterloo, NITREX filter (treated wood by-product filter)
The project team also decided to install nine control systems to be sampled at the same
frequency as the experimental units. The data will support the development of the
groundwater model and provide confirmation as to the quality of treatment achieved by these
systems in the south Deschutes County environment. Systems installed include:
• Three bottomless sand filters
• Three pressure distribution systems
• Three standard systems
Installed:
System Planned Installed
• Orenco Systems, Inc., Advantex RX system 2 2
• Bio-Microbics, Inc., FAST System 3 1, 2 planned this spring
• Nordbeton North America, Inc., Biokreisel 3 3
• MicroSepTec, Inc., EnviroServer 600 3 0, 3 planned this spring
• University of Waterloo, NITREX filter 3 2 (one filter box broke during
installation)
• Bottomless sand filters 3 3
• Pressure distribution systems 3 2, 1 planned this spring
• Standard systems 3 3
Reasons for delays in installations include:
• Contractual delays with vendors or installers
• Construction delays with homeowners
• Installation delays due to installers' health, vacations, or suppliers
• Weather
La Pine
Demonstration Project
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Progress Report February 2001
Task 1— Install experimental systems
Selected five vendors to work with the first year, including:
• Orenco Systems, Inc., Advantex RX system (recirculating textile filter)
• Bio-Microbics, Inc., FAST System (fixed substrate/attached growth aerobic unit)
• Nordbeton North America, Inc., Biokreisel (rotating biological contactor)
• MicroSepTec, Inc., EnviroServer 600 (package plant including moving substrate/attached
growth aerobic treatment)
• University of Waterloo, NITREX filter (treated wood by-product filter)
The project team also decided to install nine control systems to be sampled at the same
frequency as the experimental units. The data will support the development of the
groundwater model and provide confirmation as to the quality of treatment achieved by these
systems in the south Deschutes County environment. Systems installed include:
• Three bottomless sand filters
• Three pressure distribution systems
• Three standard systems
Installed:
System Planned Installed
• Orenco Systems, Inc., Advantex RX system 2 2
• Bio-Microbics, Inc., FAST System 3 1, 2 planned this spring
• Nordbeton North America, Inc., Biokreisel 3 3
• MicroSepTec, Inc., EnviroServer 600 3 0, 3 planned this spring
• University of Waterloo, NITREX filter 3 2 (one filter box broke during
installation)
• Bottomless sand filters 3 3
• Pressure distribution systems 3 2, 1 planned this spring
• Standard systems 3 3
Reasons for delays in installations include:
• Contractual delays with vendors or installers
• Construction delays with homeowners
• Installation delays due to installers' health, vacations, or suppliers
• Weather
Performance:
We began sampling the systems on a monthly basis beginning in November. Preliminary
results from the laboratory indicate that the systems are in a "start-up" or maturation phase.
Next steps:
• Currently requesting proposals for additional vendors/manufacturers to participate in the
project
• Currently investigating 'glow -tech," non-proprietary designs
Task 2 — Establish regional monitoring well network
As many of the domestic and public water supply wells from the 1994 and 1995 regional
monitoring well network were included in the regional monitoring well network for this study.
The regional monitoring well network of 1995 was expanded to about 230 domestic and public
water wells and up to 15 monitoring wells installed by DEQ and the U. S. Geological Survey for
the June 2000 synoptic sampling event. The network was reduced to about 140 wells while
keeping as many of the original network wells as possible for the Fall 2000 synoptic sampling
event. Subsequent bi-annual (spring and fall) synoptic sampling events will consist of about
120 to 140 wells.
Task 3 — Establish on-site system maintenance entity
Developed work plan for the maintenance program portion of the project including a public
education campaign and an advisory committee to assist with defining the program for south
Deschutes County and the state in general.
Education:
Partnered twice with the Regional Problem Solving project for South Deschutes County to share
newsletter space and mailing. Included basic information on the demonstration project and
operation and maintenance information for on-site systems.
Press release regarding the development of an operation and maintenance advisory committee.
One hour training session with members of the Central Oregon Association of Realtors providing
basic information on how a septic system works and what the different components provide in
terms of treatment/disposal/etc. We also emphasized the benefit of preventive maintenance
and gave them suggestions as to where to go for assistance or more detailed information.
Evaluations of the program indicate that this kind of training is very useful to realtors.
Advisory Committee:
I have identified 10 persons to participate in the O&M advisory committee including four
residents of south Deschutes County, a licensed installer, a realtor, an on-site system service
provider, the electric utility, the La Pine sewer district, and a lending institution. This committee
will begin meeting at the end of February and work through the various models and issues in
facilitated consensus oriented sessions. The aim is to come to a final recommendation to the
Board of County Commissioners and the Environmental Quality within a year.
Task 4 — Develop low-interest loan funding program
The project team has scheduled work on this task to be begun after more information has been
returned from the groundwater model and the experimental systems portions of the project.
Task 5 — Collect and analyze field data
The work under this task supports Tasks 1 and Task 7.
Task 1 requires monthly sampling of each system component and the compliance monitoring
well in or down -gradient of the disposal area. Sampling of the 3-4 monitoring wells surrounding
the system occurs quarterly.
Monitoring in support of Task 7 includes twice yearly monitoring of the drinking water well
network of 120-180 wells.
Task 6 — Perform laboratory tests on field samples
This task is performed by the Oregon Department of Environmental Quality Laboratory and the
Oregon Health Division Laboratory.
Task 7 — Conduct hydrologic and nitrogen fate/transport model
This task has been broken into sub -tasks as follows:
Sub -Task 1 -Develop a detailed understanding of the hydrology of the shallow ground -water
flow system.
1-A. Compile and review hydrogeologic information from previous studies
• All well data from USGS Deschutes basin study, previous DEQ study, and 1980 La
Pine Aquifer Study were compiled, quality assured, entered in NWIS (National water
Information System).
1-B. Field locate additional wells.
• Inventoried approximately 100 new wells; total field -located wells in study area is
now 346.
1-C. Drill deep wells for hvdrogeologic and water -Quality information
• This task has been eliminated to allow for additional shallow drilling and sampling in
the central study area.
1-D. Delineate geologic framework.
• Forty wells were drilled; core samples and borehole geophysical logs were collected.
• Lithology (geologic data) has been entered in the data base for all newly located
wells and selected wells located by taxlot number. Geologic data are available for
over 400 wells.
• Borehole geologic data have been imported to GMS ground -water modeling system.
1-E. Measure ground -water levels.
• Data loggers have been installed on 5 wells and are collecting water levels at 2 -hour
intervals.
• A water -level monitoring network of 60 wells has been established and is measured
every 2 months.
• A synoptic measurement of water -levels was made during the June 2000 nitrate
sampling event. Including the 60 wells in the bi-monthly network, nearly 230
measurements were made.
• Constructed water -table maps for all synoptic measurements (1995, 1999, 2000)
1-F. Conduct Aquifer tests.
• Slug tests have been run in 28 wells and analyzed to determine aquifer properties.
1-G.Quantify ground-water/surface-water exchange
• Gain/loss measurements' were made on the Little Deschutes in March 2000 and on
both the Little Deschutes and Deschutes in October 2000.
• A survey of the vertical head gradient between the ground -water system and rivers
was made in October 2000. Streambed profiles, lithology, and head gradient were
mapped at approximately 2 -mile intervals on the 70 miles of river within the study
area.
1-H. Determine ground -water ages using CFCs.
• Samples collected from 17 wells in Burgess Rd. flowpath transect and 8 wells in the
South Century flowpath transect.
Sub -Task 2 -Characterize nitrogen concentrations in shallow ground water.
• Assembled and checked ;historic data from ODEQ (1978,1979,1993,1995) and La
Pine Aquifer Study by CWE (1981).
• Assembled and checked new data from ODEQ network sampled June 1999,
September 1999, June 2000.
• Created Arcview shape files with water -quality data and delivered to Deschutes
County.
• Preliminary evaluation of temporal trends; few wells re -sampled since 1981; no
strong trends outside core area since 1995.
• Detailed study of nitrogen distribution was done with the DEQ direct -push rig in April
2000; nitrate "plumes" with concentrations of up to 27 mg/L delineated.
Sub -Task 3 -Construct history of nitrogen loading from on-site waste systems.
• Literature review and inventory of available data from County offices.
• Obtained and analyzed available data from census, electrical utilities to assess
number of persons per home and seasonality of residency in the area.
• Installed wells in or near drain fields and sampled for nitrate to estimate nitrate
concentration of effluent recharging aquifer.
• Constructed GIS file of loading history of La Pine area.
Sub -Task 4 -Examine processes' affecting the fate and transport of nitrogen.
Installed 17 monitoring wells at six sites aligned with a ground -water flow path near
Burgess Rd. in fall of 1999 to study occurrence and movement of nitrogen with
shallow ground water. Installed a second transect near South Century drive with 12
wells at 6 sites in spring 2000.
Samples from wells analyzed for CFC's, tritium/helium-3, N -isotopes, nutrients, major
ions, MBAS, field parameters.
Biogeochemical analysis of several core samples to assess denitrification potential.
Sampled 11 high ammonium wells for tritium, nutrients, major ions, various isotopes,
methane, field parameters.
Sub -Task 5 -Transport model development.
• The GMS modeling package was selected, to support development of the
MODFLOW/MT3D transport model.
• A conceptual model of the Burgess transect was developed.
• The regional model from the USGS Deschutes Basin study was imported to GMS.
• Transport model grid designed; approximately 30,000 cells per layer with minimum
cell size of 500 feet per side.
• Model input data sets constructed (boundary flows, evapotranspiration, wells, rivers,
layer top and bottom elevations).
• Calibration data imported and initial model calibration was assessed.
• Transport model calibration has begun; first calibration is to water level and
discharge to rivers for steady flow conditions in June 2000.
Sub -Task 6 -Simulate future conditions
• Scheduled to begin August 2001
Sub -Task 7 -Reports and products
Presentations and progress reports
• Presentation to EPA oversight committee, August 1999
• Presentation to seminar group at Oregon State University, November 1999
• Presentation to Project Coordinator, April 2000
• Presentation to EPA oversight committee, August 2000
• Presentation to USGS Regional technical meeting, November 2000
• Presentation to NOWRA National Meeting (planned October 2001)
• Presentation to American Geophysical Union Fall meeting (planned December 2001)
Task 8 — Reporting
January 12, 2001
Report on progress and accomplishments to date for overall project to
the Environmental Quality Commission
January 17, 2001
Report on progress and findings to date on the experimental systems
portion of the project to a statewide meeting of State and County
regulators, installers and consultants
February 7, 2001
Report on progress and accomplishments to date for overall project to
the Deschutes County Board of Commissioners
March 20, 2001
Public meeting on the progress and status of the overall project