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2001-900-Minutes for Meeting September 24,2001 Recorded 12/13/2001DESCHUTES COUNTY OFFICIAL RECORDS MARY SUE PENHOLLOW, COUNTY CLERK PMAtjA,"4k%,,-,-< ES COMMISSIONERS' JOURNALiZ/13/Z00101;16;33 PM 2Board of Commissioners 1130 N.W. Harriman St., Bend, Oregon 97701-1947 (541) 388-6570 • Fax (541) 388-4752 www.deschutes.org Tom De Wolf Dennis R. Luke EXCERPT OF MINUTES OF WORK SESSION Mike Daly DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, SEPTEMBER 249 2001 Present were Commissioner's Tom DeWolf, Dennis R. Luke and Michael M. Daly. Also present were Mike Maier, County Administrator; Rick Isham, Laurie Craghead and Mark Amberg, Legal Counsel; Sue Brewster, Sheriffs Office; Dennis Maloney and Kelley Jacobs, Juvenile Justice; Deevy Holcomb, Commission on Children & Families; Gary Smith, Mental Health; and Dennis Morris, Tom Blust and George Kolb, Road Department. Also attending were George Read, Pat Kliewer, Barbara Rich, Dave Leslie, Catherine Morrow, Paul Blikstad, Steve Miller, Christy Morgan and Catharine Tilton, Community Development; Mary Fleischmann, Corrections; Media Representatives Barney Lerten of bend.com; Anne Aurand of the Bulletin; and one other unidentified media representative; Steve Scott, County Real Estate Broker of Record; and five citizens. Chair Tom De Wolf opened the meeting at 10:02 a.m. 1. Before the Board was Citizen Input. None were offered. 6. Before the Board was a Discussion and Consideration of Signature of a License between Deschutes County and the Boys and Girls Club of Central Oregon to Operate a Club in the Juvenile Resource Center. Kelley Jacobs, of Juvenile Community Justice; and Bob Grimm, Chair, and Butch Holden, President, of the Boys and Girls Clubs of Central Oregon, came before the Board. Excerpt of Minutes of Work Session Page 1 of 7 Pages Monday, September 24, 2Sality Services Performed with Pride Bob Grimm recognized representatives of the Boys and Girls Club in the audience who he indicated are strongly in favor of this plan; they were past Chair Carla Wigle, past Chair Jim Jarvis, and the operations manager, Mitch Minnette. DENNIS LUKE: I have a question. In previous meetings, you had some concerns and subsequently met quite a bit with Kelley (Jacobs) and Rick Isham. Is this an update? TOM DEWOLF: We spent about three hours on this recently. This is the result of that meeting. I have reservations about this, based on the fact that I don't have day-to-day experience with either organization. Every time a new version of the proposal with whatever details came out, all it did was raise more questions for me. Rick (Isham) and I came down to a simple license, which doesn't obligate Deschutes County beyond the authority of our department. If at any time this isn't working out, it can be shut down immediately. As long as it is working well, I fully support and appreciate the goal of what we're trying to do with these kids, and that is to restore them back into the community. If you start offering me the kind of details that I was being offered, all I have is more questions. LUKE: The license is general license; will the details of license come back to us, or will that strictly be between the department and the Boys and Girls Club? Also, I'd like to put on the record that I sit on the advisory committee of the Bend Boys and Girls Club. RICK ISHAM: The terms of the license are what you have before you. What it incorporates is the operating rules of the facility. What that means is that any volunteer or employee of the Boys and Girls Club will pass the same criminal background check and personal review in addition to what the Boys and Girls Club has already done. It also means, in terms of security issues and confidentiality and those issues that would apply to people within that facility, that those rules would also apply to this program. Excerpt of Minutes of Work Session Page 2 of 7 Pages Monday, September 24, 2001 ISHAM: We had a very long discussion on how to approach this. The best example of a different way to approach it is the Healthy Start program, where we were very detailed in the operating agreement with the hospital that was entered into. This was set up for the most part using known methods of operation, and it was really the transfer of responsibility for an existing operating program. Since this program is new, some of those things may not have even been developed at this point. The expedient way to approach it, at least from our conversation with Kelley (Jacobs) last week, is to make reference to those operating rules and procedures, with the understanding that some of those will apply directly, and some of them may have to be developed as the program goes forward. Other procedures of the facility are being changed from time to time; those will be applied to anything that goes on within that facility. That doesn't mean that the Boys and Girls Club will not operate pursuant to their own plan of operation, but anything that would conflict with the rules of the facility would not be allowed. LUKE: I would hope that we at least get an overview of the agreement before it is signed. DEWOLF: This is the agreement that we'd be signing. LUKE: There will be some rules and agreements between the facility and the Club. JACOBS: There will be an implementation plan, and we'll be meeting daily at first. DEWOLF: I'd like an update at our monthly meetings, particularly in the beginning. And I'd like to get a tour as things go on. LUKE: Primarily this is a juvenile jail. We came very close to putting that fourth pod into operation because of a recent case. Remember, you're out if we have to use it. DEWOLF: It came down ultimately to this - either I micromanage all the detail work, or trust our department to do its work. Rick (Isham) helped me to get back to keeping it simple. Excerpt of Minutes of Work Session Page 3 of 7 Pages Monday, September 24, 2001 DALY: I have no problems with this. I assume all the details have been hashed out, and that it will be discussed on an ongoing basis. DEWOLF: It will be ongoing. We got a grant application last week; and the details of those have to be dealt with under the context of the kind of facility that's involved. HOLDEN: We received a grant through the Boys and Girls Clubs of America; one of two out of the three thousand organizations in the nation. Tustin, California, is the only other one involved in this pilot program for reintegration. The idea, and our sole objective, is to cut down the recidivism rate of these kids who are coming out of this facility and going back into the community. It's a two-part program. It's working with kids in the facility and making them familiar with the Boys and Girls Clubs; and helping to get them into some guidance programs, and as they move out into the community, into an after-care program. LUKE: Is there any liability to the County if the pod needs to be used? Will there be a problem with the grant? HOLDEN: I have already talked with Frank Sanchez of our national organization about that. They are really concerned about the after-care component, which is the missing piece all across this nation; it's what happens to these kids once they come out of incarceration, and how we get them reintegrated back into the community. We could still run the reintegration portion without the facility. LUKE: Is this the first one inside a locked facility? HOLDEN: There have been six others across the nation in a locked -down facility. It's a pilot program. But after-care is the brand new component, with only Tustin and Central Oregon involved. LUKE: I would move the license agreement with the change in the last line to clarify that "is may" should be changed to "may". DALY: Second. Excerpt of Minutes of Work Session Page 4 of 7 Pages Monday, September 24, 2001 VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 16. Before the Board was Discussion and Consideration of Approval of an Intent to Award a Contract for One New Articulated Type Front-end Loader. LUKE: There is a huge range here, from $110,500 down to $39,400. Were they all bidding the same thing? I know you prequalified; did this create problems? DENNIS MORRIS: The reason you see that huge range is construction machinery, which bid a Volvo. They do not do total cost bidding. In other words, they are not going to guarantee the repurchase of that equipment in five years. That's why their total cost bid is $110,000. LUKE: Why would someone agree to repurchase; would that be a trade-in? MORRIS: Actually it is not a trade-in. At the end of five years they buy it back, regardless of condition. We keep ours in good condition, however. This is a wonderful deal for the County. LUKE: To me, it would be nuts to agree to buy something back from anyone in five years if there isn't something in there about condition. MORRIS: The conditions are that they have the right to come in and inspect the equipment at any time, and that it be maintained by factory standards. Also, in five years by selling this back to them at $58,000, our total cost is $39,400, which comes out to only $7,800 per year. LUKE: I move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. hxcerpt of Minutes of Work Session Page 5 of 7 Pages Monday, September 24, 2001 26. Before the Board was a Discussion of the Second Reading (Scheduled for Wednesday, September 26), and Consideration of Signature of Ordinances No. 2001-036, 2001-037, and 2001-041, Adopting a Zone Change and Plan Amendment for the La Pine Neighborhood Planning Area. Chair DeWolf stated that he visited a group of La Pine seniors last week, and it was a packed house of 200 or more people. They asked if there was any doubt about this passing on Wednesday, and whether they should show up en masse since they are so excited about the new neighborhood. They like the idea of the new senior center. He assured them there was no apparent opposition and it was flying right through, and that the hearing on Wednesday is merely a formality. He said he would submit comments, if any, into the record on Wednesday. 36. Before the Board was Discussion and Consideration of Signature of Order No. 2001-092, Authorizing the Sale of Property (Located at 9rh and Antler Avenue) to the City of Redmond. Steve Scott (County Real Estate Broker of Record) explained that this is ready to close, and that it is a cash sale at $435,000 less costs, netting the County about $388,000. LUKE: I move approval of Order No. 2001-092. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 37. Before the Board was Discussion and Consideration of Signature of a Bargain and Sale Deed (for Property Located at 91h and Antler Avenue) to the City of Redmond. LUKE: I move approval. DEWOLF: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. Excerpt of Minutes of Work Session Page 6 of 7 Pages Monday, September 24, 2001 42. Before the Board was Discussion and Consideration of Signature of a Letter Terminating Deschutes County's Contract with PBR (Pacific Benefit Resources, Inc.). LUKE: I move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. Being no further items brought before the Board, Chair Tom De Wolf adjourned the meeting at 11:45 a.m. DATED this 24th Day of September 2001 for the Deschutes County Board of Commissioners. ATTEST: Recording Secretary /-� 7 Tom DeXolf, Chair R. L oner Michael M. Daly, Co missioner Excerpt of Minutes of Work Session Page 7 of 7 Pages Monday, September 24, 2001