2002-20-Minutes for Meeting January 07,2002 Recorded 1/8/20021130 N.W. Harriman St., Bend, Oregon 97701-1947
(541) 388-6570 • Fax (541) 388-4752
www.deschutes.org
Tom De Wolf
Dennis R. Luke
EXCERPT OF MINUTES OF WORK SESSION Mike Daly
DESCHUTES COUNTY BOARD OF COMMISSIONERS
9:00 A.M., MONDAY, JANUARY 7, 2002
Commissioners' Hearing Room - Administration Building
Present were Commissioners Tom De Wolf, Dennis R. Luke and Michael M. Daly.
Also present were Mike Maier, County Administrator; Tom Blust and George
Kolb, Road Department; Sheriff Les Stiles; Ruth Jenkin, Adult Corrections;
Tammy Credicott, Property Management; media representative Barney Lerten of
bendnet. com; and two citizens.
Chair Tom De Wolf opened the meeting at 9:00 a.m.
1. Before the Board was Citizen Input.
None was offered.
6. Before the Board was a Discussion and Consideration of Signature of
Intergovernmental Cooperative Agreement No. 19,020 between Deschutes
County and ODOT regarding the Realignment of Pinehurst Road.
Chair Tom DeWolf suggested that a decision be made on this contract today, as
it deals partially with the proposed Pinehurst Road closure. A general
discussion took place at this time.
Commissioner Dennis Luke explained that turn lanes are needed, but ODOT
doesn't have the funding to install them.
LUKE: I move that the County not participate in the closure of the north side
of Pinehurst Road unless turn lanes are put into the project.
DALY: Second.
Excerpt of Work Session Minutes Page 1 of 4 Pages
Monday, January 7, 2002
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VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Chair DeWolf then indicated that a letter to ODOT and a press release be
prepared in this regard.
7. Before the Board was Discussion and Consideration of Signature of
Resolution No. 2002-001, Accepting a Petition to Vacate a Portion of
Tetherow Bridge Loop, and Consideration of the Acceptance of the
Engineer's Report on Said Vacation.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
8. Before the Board was Discussion and Consideration of Signature of Order
No. 2002-002, Setting a Public Hearing on the Vacation of a Portion of
Tetherow Bridge Loop.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
9. Before the Board was Discussion and Consideration of Signature of Order
No. 2002-004, Implementing an Emergency Jail Management Plan for
Inmates Confined at the Regional Work Center and the Deschutes County
Jail.
Sheriff Les Stiles explained that the Sheriffs Office has reached a point where
early release is going to be necessary this year.
Excerpt of Work Session Minutes Page 2 of 4 Pages
Monday, January 7, 2002
Chair DeWolf asked that a report be provided indicating the percentages of
1145 inmates now awaiting trial or sentencing. Sheriff Stiles replied that a
report giving data compiled over the past six months will soon be presented tot
the Board.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
11. Before the Board was Discussion and Consideration of Signature of an
Acceptance of a Declaration of Dedication for a Right -of -Way (off Rickard
Road) from Rose & Associates to Deschutes County.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
12. Before the Board was Discussion and Consideration of Signature of a
Bargain and Sale Deed from Deschutes County to Rose & Associates,
Completing the Exchange of Property (Located off Rickard and Arnold
Market Road) Previously Authorized by Resolution No. 2001-073.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
13. ADDITIONS TO THE AGENDA
None were offered.
Excerpt of Work Session Minutes Page 3 of 4 Pages
Monday, January 7, 2002
Being no further items brought before the Board, Chair De Wolf adjourned the
meeting at 9: 40 a.m.
DATED this 7th Day of January 2002 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
Excerpt of Work Session Minutes
Monday, January 7, 2002
Tom DeWolf, Chair
001
De is R. Luke, Commissioner
1 M. Daly, Xommissioner
Page 4 of 4 Pages
January 3, 2002
Commissioner DeWolfe, Chair
Commissioner Luke
Commissioner Daly
Deschutes County Commission
1130 NW Harriman Street
Bend, OR 97701
Subject: US 20 Plainview—Deschutes River Paving Project
Request to Close North Approach of Pinehurst Road
Dear Commissioners:
DEPARTMENT OF
TRANSPORTATION
Area Manager
Gary Farnsworth
63030 O. B. Riley Rd.
Bend, Oregon 97701
(541) 388-6216
Fax: 388-6483
This is a written formal request from the Oregon Department of Transportation (ODOT) to
Deschutes County for access closure of the north approach of Pinehurst Road, in conjunction
with the upcoming pavement preservation project on US 20.
The project comes from the Pavement Preservation portion of the Statewide Transportation
Improvement Program (STIP). So the purpose of the project is to preserve.the existing pavement
on US 20, and per program requirements upgrade certain highway safety features within the
project limits, from the Deschutes River in Tumalo to Plainview Road. The existing pavement is
rutting, cracking and showing signs of delamination. The engineering design conclusions call
for asphalt pavement grindout and overlay, as well upgraded guardrail, a realignment of the
south approach of the Pinehurst Road access to 90 degrees, and closure of the north approach of
the Pinehurst Road access (and replaced by a native landscaped berm south of Smokey Butte
Road in conformance with County standards).
As you are aware, a public meeting was held on December 18 to discuss the project. At this
meeting, the purpose and need of the project, the design features, and the construction timelines
were explained to the public by ODOT staff. It was clear from the questions and comments
received by the public in attendance, mostly residents who live in the Pinehurst Road vicinity,
that they were opposed to a closure of the north approach of the Pinehurst Road access. Several
commented that the closure would make traffic conditions less safe for them than the existing
condition. After close consideration of the public comments by the ODOT Region Traffic
Engineer and the ODOT Region Management Team, we have concluded that the current
proposal, including the approach closure, is still the appropriate decision. There were also
requests from the group that we install left.turn lanes at.several access points including Pinehurst
Road. We explained to the group that we evaluated left turn lanes and they are clearly outside
the purpose and need of this pavement preservation project., Left turn lanes along this portion of
US 20 will have to come from other funding sources outside the Pavement Preservation program.
4 JAN — 7 2nn►
h^
January 3, 2002
Deschutes County Commission
Page 2 of 2
We recognize Deschutes County has jurisdiction regarding any closures of Pinehurst Road
access. So we would appreciate your consideration of this request, and given the project
schedule it would be most helpful to us if you could respond by January 14, 2002, so that we will
be able to complete the project's contract plans and specifications.
If you have any questions or comments, please feel free to contact me at the above number, or in
my absence you can also contract Project Leader Stephanie Popp at 388-6309.
Sincerely,
4Garyarn orth
Area Manager
Cc: Georger Kolb, Deschutes County
Stephanie Popp, ODOT
Pat Creedican, ODOT
Steve Wilson, ODOT
Bob Bryant, ODOT
SES
sBoard of Commissionerg
January 8, 2002
Mr. Gary Farnsworth
ODOT Area Manager
Oregon Department of Transportation
63030 O.B. Riley Road
Bend, OR 97701
Re: Closure of Pinehurst Road north of Highway 20
Dear Gary;
1130 N.W. Harriman St., Bend, Oregon 97701-1947
(541) 388-6570 • Fax (541) 388-4752
www.deschutes.org
Tom De Woff
Dennis R. Luke
Mike Daly
The proposed closure of Pinehurst Road north of Highway 20 was discussed at our work session
conducted on Monday, January 07, 2002. At that meeting, the Board of Commissioners voted
unanimously against the closure of Pinehurst Road until such time that funding is available to
construct left turn lanes congruent with the realigned intersection of Pinehurst Road and
Highway 20.
Therefore, we will not be signing Cooperative Improvement Agreement No. 19,020 as it is
currently written.
Please give one of us a call at (541) 388-6572 if you have any questions; or you might contact
Tom Blust or George Kolb at our Road Department at (541) 322-7110.
Sincerely,
The Deschutes County Board of Commissioners
Tom DeWolf, Chair
De is R. Luke, Commissioner
cA9�M.�a o missioner
Wy,
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