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2002-162-Minutes for Meeting March 06,2002 Recorded 3/13/2002DESC COUNTY OFFICIAL ETES C MARYHSUESPENHOLLOW, COUNTYCLERK Q7001'16 COMMISSIONERS' JOURNAL 03/13/2002 02;24;34 PM lU 2� p < Board of Commissioners 1130 N.W. Harriman St., Bend, Oregon 97701-1947 (541) 388-6570 • Fax (541) 388-4752 www.deschutes.org Tom De Wolf Dennis R. Luke MINUTES OF MEETING Mike Daly DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, MARCH 6, 2002 Commissioners' Hearing Room - Administration Building 1130 NW Harriman St., Bend Present were Commissioners Tom De Wolf, Dennis R. Luke and Michael M. Daly. Also present were Mike Maier, County Administrator; Tom Blust and Dennis Morris, Road Department; Sue Brewster, Sheriff's Office; Becky Jackson, Parole & Probation; George Read, Community Development; Laurie Craghead, Legal Counsel; Media Representatives Mike Cronin of the Bulletin and Barney Lerten of bendnet.com; and no other citizens. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was Consideration of Approval of the Award for the Purchase of One New 33,000 GVW Truck Cab and Chassis. Dennis Morris gave a brief overview of the bids that were received. Even though this item was originally budgeted at a lesser amount, the Road Department had a savings on the purchase of a loader so the total for both came out about the same. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. Minutes of Board of Commissioners' Meeting Page 1 of 5 Pages Wednesday, March 6, 2002„uality Services Performed with Pride 3. Before the Board was Consideration of Signature of an Intergovernmental Agreement (Document No. 2002-066) between Deschutes County and the City of Bend Police Department regarding the Use of the Firearms Range. Becky Jackson explained that when the Parole and Probation Officers choose to be armed, they are required to receive proper training. The range is owned by the City, who contracts with law enforcement agencies for its use. Since Parole and Probation is no longer part of the Sheriff's Office, a new contract between the City of Bend and Parole and Probation is necessary. LUKE: Move approval, subject to legal review. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 4. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $1,837.31. LUKE: Move approval, subject to review. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 5. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District in the Amount of $3,198.55. LUKE: Move approval, subject to review. DALY: Second. Minutes of Board of Commissioners' Meeting Page 2 of 5 Pages Wednesday, March 6, 2002 VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 6. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $367,977.35. LUKE: Move approval, subject to review. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 7. ADDITIONS TO THE AGENDA A. Before the Board was Consideration of Signature of a Letter Reappointing Larry Kimmel to the Deschutes County Budget Committee. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. B. Before the Board was Consideration of Signature of Order No. 2002- 046, Setting a Date for a Limited De Novo Hearing on Remand of LUBA (Barclay Meadows Business Park & Sisters School District). Laurie Craghead indicated this is a remand hearing. The issue went to LUBA on 27 assignments of error, and the County won on all but one. It went to the Court of Appeals, which affirmed without opinion. This was only on one aspect of the transportation rule. Minutes of Board of Commissioners' Meeting Page 3 of 5 Pages Wednesday, March 6, 2002 The hearing is scheduled for March 27 at the regular Board meeting. Only the parties will receive notice. Since this is on a narrow issue, it is a limited de novo hearing. New evidence can be taken only on this issue, which is contained in one paragraph of the OAR. Commissioner Luke asked that this be made very clear on the notices that are sent out; and asked that the time be indicated on the notices as well. LUKE: Move approval of Order No. 2002-046. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. C. Before the Board was Consideration of Signature of a Memorandum of Understanding between Deschutes County and the Deschutes County Sheriff Employees Association - Amendment to the Collective Bargaining Agreement regarding a Plainclothes Allowance. Sue Brewster said this deals with reimbursements of the plainclothes allowance. She indicated there has been a change in the last sentence regarding involuntary transfers, such as being rotated out or promoted. Termination would not be an exception. A general discussion occurred regarding this reimbursement. It was unclear as to how the reimbursement is calculated, since receipts are not considered necessary. Chair DeWolf pointed out that this way of handling reimbursements is contrary to how all other reimbursements are handled within the County. Since all three Commissioners expressed concern about this clause being too vague, Sue Brewster indicated she will speak with the appropriate union representatives and will look into making appropriate changes to clarify the language. Minutes of Board of Commissioners' Meeting Page 4 of 5 Pages Wednesday, March 6, 2002 D. Before the Board was a Discussion regarding the Handling of Vehicle Titles. Mike Maier indicated that all County vehicle titles are kept in the Board's office, except for those handled by the Sheriff's Office. Since the Sheriff's Office is having difficulty finding some of their titles (for vehicles to be transferred to the Parole and Probation Department) at this time, he suggested that all vehicle titles be kept in one place. The Board directed that a memo be sent to Sheriff Stiles and his staff indicating the Board prefers the titles be consolidated in one location. E. Before the Board was a Discussion on the Committees to Assist in the Selection of the New Juvenile Community Justice Director. Mike Maier discussed a list of potential committees and committee members to meet during the search for a new director of Juvenile Justice. He asked the Board for feedback on the names of the potential committee members. He also indicated he tried to identify people who are not involved with any possible in- house candidates, in order to be as completely objective and neutral as possible. Being no further items brought before the Board, Chair Tom DeWolf adjourned the meeting at 10:30 a.m. DATED this 6th Day of March 2002 for the Deschutes County Board of Commissioners. ATTEST: N,6wu. ;Aoo � Recording Secretary Minutes of Board of Commissioners' Meeting Wednesday, March 6, 2002 Tom DeWolf, Chair ez, z2r-, _. Definis R. Luke7CoKunissioner Michael M. Daly, o missioner Page 5 of 5 Pages