2002-838-Minutes for Meeting April 29,2002 Recorded 5/1/2002Present were Commissioners Tom De Wolf and Dennis R. Luke; Commissioner
Michael M. Daly was ill. Also present were Mike Maier, County Administrator;
George Read, Tom Anderson, Dennis Perkins, Eileen Obermiller, Catherine
Morrow and Kevin Harrison, Community Development; Tom Blust, George Kolb
and Gary Judd, Road Department; Dan Peddycord, Health Department; Mike
Viegas, Risk Management; Laurie Craghead, Legal Counsel; and Media
Representatives Mike Cronin of the Bulletin and Barney Lerten of bendnet.com.
No other citizens were present.
Chair Tom De Wolf opened the meeting at 10: 00 a. m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Discussion and Consideration of Signature of
Revisions #7 and #8 to the Oregon Department of Human Services 2002
Grant Budget, Providing Additional Funding for the WIC Nutritional
Program, the Immunization Program, and the Smoke -Free Mothers and
Babies Program.
Dan Peddycord explained that this is new revenue, but is needed and will be
spent. Most of it is for the WIC program, for a computer technology grant.
Minutes of Board of Commissioners' Work Session
Monday, April 29, 2002 Page 1 of 5 Pages
Quality Services Performed with Pride
LUKE: Move approval.
DEWOLF: Second.
VOTE: LUKE: Yes.
DEWOLF: Chair votes yes.
3. Before the Board was a Discussion and Consideration of Signature of an
Intergovernmental Agreement between Deschutes County and the City of
Sisters for the Performance of Law Enforcement Services.
Sue Brewster said that she is awaiting the contract's Exhibit A, which sets out
the monetary breakdown; this Exhibit is to come from the City of Sisters.
LUKE: Move approval, subject to the receipt and review of Exhibit A.
DEWOLF: Second.
VOTE: LUKE: Yes.
DEWOLF: Chair votes yes.
4. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2002-032, Initiating the Vacation of a Portion of Cook
Avenue in Tumalo, as Part of the O.B. Riley Road/Cook Avenue Exchange
Agreement.
George Kolb gave a brief overview.
LUKE: Move approval.
DEWOLF: Second.
VOTE: LUKE: Yes.
DEWOLF: Chair votes yes.
5. Before the Board was a Discussion and Consideration of Signature of
Order No. 2002-070, Vacating a Portion of Cook Avenue, Tumalo.
George Kolb explained that there is no public hearing needed on this.
LUKE: Move approval.
DEWOLF: Second.
Minutes of Board of Commissioners' Work Session
Monday, April 29, 2002 Page 2 of 5 Pages
VOTE: LUKE: Yes.
DEWOLF: Chair votes yes.
6. Before the Board was a Discussion and Consideration of Signature of an
Intent to Award a Contract for the Construction of the Mountainview
Local Improvement District.
Gary Judd said that bid opening was last week, and Hap Taylor Company was
the low bidder. The residents of the Local Improvement District are pleased
that this came in at a lower cost than the estimate.
LUKE: Move approval.
DEWOLF: Second.
VOTE: LUKE: Yes.
DEWOLF: Chair votes yes.
7. Before the Board was a Discussion and Consideration of Approval of the
Community Development Department Work Plan for Fiscal Year 2002-
2003.
George Read presented the Community Development Department Annual
Work Plan, which explains what CDD has accomplished and what it is hoped
will be accomplished for the coming fiscal year. He said copies were sent to
the cities and to the Planning Commission, and efforts are being made for the
public to have access to it. He stated that it also details what they plan to do as
well as what they won't be able to accomplish.
Chair DeWolf noted that the Board has read it over, and it is an impressive
body of work.
Mr. Read further explained that with the slow down, this year's budget placed
limits on what they had hoped to accomplish. He proposed spending reserve
funds to make ends meet this year, and will also do so at the beginning of fiscal
year 2002-03 and wait for attrition to take care of some of the personnel
expenses. However, with cuts in personnel necessary, his department also had
to look at what programs or projects to let go.
Minutes of Board of Commissioners' Work Session
Monday, April 29, 2002 Page 3 of 5 Pages
Additionally, they are losing a person to the newly created I.T. position, so
instead of having the usual four people working on G.I.S. projects, they will
only have two.
He also pointed out that it is often easy to overlook how involved Community
Development Department personnel are in committees throughout the County;
in all, they are involved in 26 groups, not including those from the Building
Department and Environmental Health.
Mr. Read further said that the toughest issues they have right now are those
involving home occupations and power generation from windmills. He isn't
sure to whom those could be assigned. Chair DeWolf stated that Deschutes
County is in the bottom third in the state regard wind power possibilities. Mr.
Read explained that models involving energy siting, including wind power, are
being drafted in various locations throughout the state.
LUKE: Move approval.
DEWOLF: Second.
VOTE: LUKE: Yes.
DEWOLF: Chair votes yes.
8. Before the Board was a Discussion and Consideration of Signature of an
Indemnity Agreement between Deschutes County and the Bend -La Pine
School District for a Fire Defense Project on Deschutes County Property.
Eileen Obermiller explained that this is part of the fire management plan for
work to be done in the new neighborhood.
LUKE: Move approval, subject to legal review.
DEWOLF: Second.
VOTE: LUKE: Yes.
DEWOLF: Chair votes yes.
9. Before the Board was a Discussion and Consideration of Signature of
Order No. 2002-073, Accepting a Petition and Setting a New Date for a
Public Hearing on the Walker Annexation into Deschutes County Rural
Fire Protection District No. 2.
Minutes of Board of Commissioners' Work Session
Monday, April 29, 2002 Page 4 of 5 Pages
Laurie Craghead said that the hearing date has been set for May 22.
LUKE: Move approval.
DEWOLF: Second.
VOTE: LUKE: Yes.
DEWOLF: Chair votes yes.
10. Before the Board were Additions to the Agenda.
None were offered.
Since no agenda items remained for the Wednesday, May I agenda, Chair DeWolf
stated that the Wednesday, May 1 meeting would not be held.
Being no further items brought before the Board, Chair Tom De Wolf adjourned the
meeting at 10:25 a.m.
DATED this 29th Day of April 2002 for the Deschutes County Board of
Commissioners.
Tor I DeWolf, Chair
/Z
Ne7nnis R. Luke, Commissioner
ATTEST:
Recording Secretary
Minutes of Board of Commissioners' Work Session
Monday, April 29, 2002
Michael M. Daly, Commissioner
Page 5 of 5 Pages