2002-840-Minutes for Meeting May 06,2002 Recorded 5/8/2002E S DESCHUTES COUNTY OFFICIAL RECORDS I j 200208jo
MARY SUE PENHOLLOW , COUNTY CLERK 1i{I u
COMMISSIONERS' JOURNAL 05/48/2002 03:14:24 PM
p { Board of Commissioners
1130 N.W. Harriman St., Bend, Oregon 97701-1947
(541) 388-6570 • Fax (541) 388-4752
www.deschutes.org
Tom De Wolf
Dennis R. Luke
MINUTES OF WORK SESSION Mike Daly
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, MAY 69 2002
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Tom De Wolf, Dennis R. Luke and Michael M. Daly.
Also present were Mike Maier, County Administrator; Tom Blust and George Kolb,
Road Department; Becky Jackson, Parole & Probation; Gary Smith and Gordon
Norman, Mental Health Department; Scott Johnson, Commission on Children &
Families; Dan Peddycord, Health Department; Rick Isham, Legal Counsel;
Catherine Morrow, Community Development; Media Representatives Mike Cronin
of the Bulletin and Barney Lerten of bendnet.com; and no other citizens.
Chair Tom De Wolf opened the meeting at 10:02 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Discussion of the Reading of a Proclamation
Declaring May 12 through 18 Peace Officers Memorial Week in
Deschutes County.
This is scheduled for the Wednesday, May 8 agenda.
Minutes of Board of Commissioners' Work Session Monday, May 6, 2002
Page 1 of 7 Pages
Quality Services Performed with Pride
3. Before the Board was a Discussion of the Reading of a Proclamation
Declaring May 20 through 26 "Make an Impact Week" in Deschutes County.
This is scheduled for the Wednesday, May 8 agenda.
4. Before the Board was a Discussion of the Reading of a Proclamation Declaring
May 6 through 12 "Compost Awareness Week" in Deschutes County.
This is scheduled for the Wednesday, May 8 agenda.
5. Before the Board was a Discussion and Consideration of Signature of an
Intergovernmental Agreement between Deschutes County Adult Parole
and Probation and the Deschutes County Sheriffs Office for Radio
Communication Services (D.C. Document No. 2002-113).
Mark Amberg said the only concern about this agreement is that you can't have
an intergovernmental agreement with yourself. This document should be a
memorandum of understanding, as it is basically a transfer of funds.
Becky Jackson stated that this was included in the budget. The Sheriff s Office
owns and maintains the two-way system, which requires expensive quarterly
payments plus maintenance and site fees. The Sheriff s Office will begin
charging entities, such as Black Butte Police, Redmond Police, and Parole &
Probation, for use of the system.
Mark Amberg added that the Board does not need to sign off on a memorandum
of understanding between Parole & Probation and the Sheriffs Office; however,
any agreements between Deschutes County and other entities will require Board
approval.
6. Before the Board was a Discussion and Consideration of Approval of the
Deschutes County Community Mental Health Plan, as Mandated by House
Bill 3024.
Gordon Norman asked for the Board's endorsement of this plan, as required by
the legislature. Several focus groups are a part of the development of this
document; five groups met to assess the services, identify what they'd like to
see for citizens, and place a dollar amount on each.
This is to be placed on the Consent Agenda.
Minutes of Board of Commissioners' Work Session Monday, May 6, 2002
Page 2 of 7 Pages
7. Before the Board was a Discussion and Consideration of Approval of the
By -Laws of the Newly Created Deschutes County Public Health
Community Advisory Board.
After a brief discussion and several questions from the Commissioners, Dan
Peddycord said he would like to postpone this until Wednesday, when Rachel
Woods is available to discuss the proposed advisory board.
This is scheduled for the Wednesday, May 8 agenda.
8. Before the Board was a Discussion and Consideration of Signature of an
Amendment to an Intergovernmental Agreement between Oregon Health
Sciences University and Deschutes County for Child Development and
Rehabilitation Programs (D.C. Document No. 2002-114).
Dan Peddycord explained this is a small grant from OHSU, assisting a
program for disabled kids; it helps assure they have medical care.
This is to be placed on the Consent Agenda.
9. Before the Board was a Discussion and Consideration of Approval and
Signature of the Deschutes County Annual Public Health Plan and Notice
of Grant Award for Fiscal Year 2002-03 from the State Department of
Human Services (D.C. Document No. 2002-112).
Dan Peddycord said t hat the State asks for an annual plan regarding major
funding. Most of the money received is federal dollars that are channeled
through the state. The Plan describes by program what the County will do to
meet the requirements of the Plan.
This is to be placed on the Consent Agenda.
10. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2002-039, Regarding the Annual Election to Receive
National Forest -Related Safety Net Title II and Title III Payment
Allocations (under P.L. 106-393).
Tom Blust and the Board discussed the details of this Resolution. Since the
Board had a number of questions regarding the program, it was decided that the
issue would be off the agenda for two weeks.
Minutes of Board of Commissioners' Work Session Monday, May 6, 2002
Page 3 of 7 Pages
11. Before the Board was a Discussion and Consideration of Signature of
Exchange Agreement No. 19,529, Addressing the Responsibilities of ODOT
and Deschutes County regarding the Exchange of STP Funds for State
Funds (for Overlay Projects - D.C. Document No. 2002-115).
George Kolb explained that this allows the County to exchange STP funds for
state funds, which can then be used for overlay projects.
This is to be placed on the Consent Agenda.
12. Before the Board was a Discussion of a Pubic Hearing for the Proposed
Vacation of a Portion of 191h Street in Terrebonne; and Consideration of
Signature of Order No. 202-043, Vacating said Portion of 19th Street.
George Kolb said that there have been no comments received on this at all.
This is scheduled for the Wednesday, May 8 agenda.
13. Before the Board was a Discussion and Consideration of Signature an
Intergovernmental Agreement (D.C. Document No. 2002-111) between
Deschutes County and the La Pine Water District regarding the Use of
Development Fee Waivers in Exchange for County Water Connections in
the La Pine Neighborhood.
This is scheduled for the Wednesday, May 8 agenda.
14. Before the Board was a Discussion of a Pubic Hearing and Consideration
of the Adoption, by Emergency, of Ordinance No. 2002-001 and Ordinance
No. 2002-002, Revisions to the Comprehensive Plan and Zoning Ordinance
for the Rural Service Centers of Alfalfa, Brothers, Hampton and Millican
(to Comply with State Rule regarding Unincorporated Communities).
Chair DeWolf asked if any new input had been received on this issue.
Catherine Morrow said that a number of people in Alfalfa met last week, and
faxed a list to Christy Morgan detailing the uses of the commercial property that
they prefer. This list will be submitted on Wednesday with the signatures
attached.
Minutes of Board of Commissioners' Work Session Monday, May 6, 2002
Page 4 of 7 Pages
She said she has done a comparison of the uses they listed with what is
proposed, and the existing rural service center zone uses. She wanted to remind
the Board that any changes would also affect the other rural service centers, and
some of those uses are appropriate in those areas but perhaps not in Alfalfa.
Chair DeWolf indicated he didn't want to mess up another area because of this.
Commissioner Daly said the uses are all conditional uses anyway, and he didn't
understand their problem with it.
Commissioner Luke stated that he is concerned when you specifically exclude
something from a commercial zone that is already okay in other areas of the
county. Laurie Craghead said that she does worry about spot zoning, which
requires strong justification. She explained she is also concerned about
excluding specific uses, such as churches, which may go against the federal
Religious Freedom Act. Good findings must be applied. Leaving in as
conditional uses allows more specific exclusions.
Chair DeWolf asked how to avoid a long public hearing. Catherine Morrow
said the list could be addressed in advance and walked through at the beginning.
Commissioner Luke asked how far out the notification was of the last meeting;
Ms. Morrow replied about two miles. She added that from a Planning
viewpoint, it is not reasonable to have a specific radius that is not applied
elsewhere in the County.
This is scheduled for the Wednesday, May 8 agenda.
15. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2002-041, Exempting a Contract for Video Conferencing
and Remote Arraignment Technology from the Competitive Bidding
Process and Providing an Alternative Selection Method.
Commissioner Luke explained that this has been worked on for a while, and
they are close to going out for bids on technology in the Courthouse.
Rick Isham said that Nick Davis of State Courts has put together a form of RFP
(Request for Proposal), and made a few changes. He said if the Board adopts it,
it will immediately be published in the Journal of Commerce and the Bulletin,
and will be mailed to interested parties on the list.
Minutes of Board of Commissioners' Work Session Monday, May 6, 2002
Page 5 of 7 Pages
The date selected is June 2, 2002 for proposals, which will be received by Mr.
Davis. An evaluation committee would review them, and would then make a
recommendation to the Courts and to the Board. The cost should be somewhere
between $130,000 and $260,000.
Commissioner Luke stated that it is budgeted for this year and next year, and
would involve the installation of cameras and monitors in six courtrooms plus
the jail. Mike Maier said if there were inadequate funding, there would be a
request for more funds from the state or the scope would be reduced.
This is to be placed on the Consent Agenda.
16. Before the Board was a Discussion and Consideration of Signature of
Order No. 2002-075, Approving Prorated Refunds to Certain Taxpayers,
Pursuant to ORS 308.425.
This is to be placed on the Consent Agenda.
17. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2002-040, Transferring Appropriations within Various
Funds of the Sheriffs Fiscal Year 2001-02 Budget, and Directing Entries.
This is scheduled for the Wednesday, May 8 agenda.
18. Before the Board was a Discussion of a Pubic Hearing and Consideration
of Signature of Resolution No. 2002-038, Adopting a Supplemental Budget
for Deschutes County for Fiscal Year 2001-2002.
This is scheduled for the Wednesday, May 8 agenda.
19. Before the Board was a Discussion and Consideration of Chair Signature
of an Oregon Liquor Control License Application for the Tumalo Tavern.
LUKE: Move approval.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, May 6, 2002
Page 6 of 7 Pages
20. Before the Board was Additions to the Agenda.
None were offered.
Being no further items brought before the Board, Chair Tom De Wolf adjourned the
meeting at 10:50 a.m.
DATED this 6th Day of May 2002 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
Minutes of Board of Commissioners' Work Session
Page 7 of 7 Pages
Tom DeWolf Chair
s R. Luke, Commissioner
�9/
Mic1hail Nf Daly, Co issioner
Monday, May 6, 2002