2002-842-Resolution No. 2002-041 Recorded 5/9/2002DESC
COUNTY OFFICIAL
MARY" SUESPENHOLLOW, COUNTYCLERKVAI 20
0
20847
COMMISSIONERS' JOURNAL 05/09/2002 03;01;25 PM
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Exempting a Contract for Video
Conferencing and Remote Arraignment
Technology From Competitive Bidding and
Providing an Alternative Selection Method.
* RESOLUTION NO. 2002-041
*
WHEREAS, the Board of County Commissioners of Deschutes County, Oregon ("Board") is the local
contract review board for Deschutes County contracts; and
WHEREAS, video conferencing and remote arraignment technology is necessary to provide court and
justice services in Deschutes County; and
WHEREAS, technology presently available from a number of vendors provide varying solutions for
video conferencing and remote arraignment needs; and
WHEREAS, although the systems are to some extent comparable, each vendor's solution differs from
the solutions offered by its competitors; and
WHEREAS, operational efficiency and quality of solution are more important than achieving the lowest
prices for the solution; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. The Board hereby makes the findings set forth in the recitals set forth in this resolution and
hereby restates each recital as if it were fully set forth in this section.
Section 2. The Board Ends that competitive procurement based on price is not the most advantageous
or practical method of source selection of video conferencing and remote arraignment technology and that
meaningful competition can be achieved by price and performance evaluations of competing suppliers in
accordance with ORS 279.005 through a request for proposals selection process.
Section 3. Because of the nature of video conferencing and remote arraignment technology, the Board
finds that it is in the public interest to procure this contract through the issuance of a request for proposals. If a
contract results from the request for proposals, it shall be awarded to the best proposal that meets the needs of
the County.
Section 4. The Board finds, based upon the technical solutions sought and findings set forth in this
resolution that:
(a) It is unlikely that such exemption will encourage favoritism in the awarding of public contracts
or substantially diminish competition for public contracts; and
PAGE 1 of 2 — RESOLUTION NO. 2002-041 (5/8/02)
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(b) The awarding of public contracts pursuant to the exemption will result in substantial cost
savings to the public contracting agency
DATED this ��
day of 12002.
qOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
TOM DEWOL , Chair
ATTEST: DENNIS R. LUKE, Commissioner
Recording Secretary MICHAEL M. DALY, ommissioner
PAGE 2 OF 2 — RESOLUTION NO. 2002-041 (5/8/02)