2002-904-Minutes for Meeting June 10,2002 Recorded 6/13/2002v�FES C DESCHUTES COUNTY OFFICIAL RECORDS vu 2002.904
MARY SUE PENHOLLOW,
COMMISSIONERS' JOURNAL 06/13/2002 01:05:56 PM
� 2
0
Board of Commissioners
1130 N.W. Harriman St., Bend, Oregon 97701-1947
(541) 388-6570 • Fax (541) 388-4752
www.deschutes.org
Tom De Wolf
Dennis R. Luke
Mike Daly
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JUNE 109 2002
Present were Commissioners Tom De Wolf, Dennis R. Luke and Michael M. Daly.
Also present were Mike Maier, County Administrator; Susan Mayea Ross, Jenny
Scanlon and Dave Givans, Commissioners' Office; Mike Dugan and Darryl
Nakahira, District Attorney's Office; Rick Isham, Legal Counsel; and Bill Smith
and Mary Campbell, William Smith Properties.
County Administrator Mike Maier opened the meeting at 1: 30 p.m.
Personnel Update.
Mike Maier explained that the District Attorney has asked that one of the
prosecutors in his office, Thomas Spear, be granted a 2 -step increase in pay.
Mr. Maier said that this is seldom done but has been granted when it can be
justified.
Mike Dugan gave a brief overview of Thomas Spears' background,
qualifications and experience. He said that Mr. Spears has outperformed almost
everyone in the office, has a great attitude, and is involved in other work-related
committees on which he spends much of his personal time. Mr. Dugan
emphasized that he believes a 2 -step pay raise is justified in this situation.
Darryl Nakahira added that Mr. Spears makes less salary than others in the
department, but is right up there in his work. In the private sector he would
make much more than he makes now, which is $4,389.36 per month. A 2 -step
raise would be equal to a 4% increase. He said that he didn't think anyone in
the office would have a problem with this.
Minutes of Administrative Liaison Page 1 of 4 Pages
Monday, June 10, 2002 Quality Services Performed with Pride
Commissioner Luke indicated he is supportive of this increase. Commissioner
DeWolf said he doesn't question the qualifications of Mr. Spears, but the
system is set up for consistency, and he is concerned about setting precedent.
Mike Maier explained that there are typically about a dozen or so requests per
year from various department heads for 2 -step pay increases to be approved,
and they are seldom granted. Commissioner Luke made a motion to authorize
the 2 -step increase. Commissioner DeWolf asked that the Board take this under
advisement for a couple of days to give it some thought.
2. State/County Government Building Project.
Bill Smith explained that he has run into a minor problem in his negotiations
for some of the privately owned properties that are necessary for this project.
One of the owners wants quite a bit more for his property than was originally
anticipated. He said that it could be possible to exclude that property by
changing the project plans. The other option would be to try to counter-offer
the owner's price, or condemn the property if necessary.
Commissioners Luke and Daly stated that they are okay with condemning it if
there are no other options. Rick Isham said that there has to be an appraisal
before the County can negotiate and pursue condemnation proceedings. Mary
Campbell explained that the State said they have sixty days to make their
selection, but will likely not take that long since they hope to be occupying
their new building by next fall.
Mike Maier said that a condemnation proceedings can be handled quickly
enough, and if the State selects this project, there is much that needs to be done
before ground can be broken, such as a public hearing, working drawings for
the City of Bend, the permit process, and so on. Mr. Smith added that a
building permit would likely not be ready before December.
The Board indicated no object to beginning the foreclosure process on the
property in question, and Commissioner Luke said for Mike Maier to have
Tammy Credicott, Property Manager, order an appraisal as soon as possible.
Minutes of Administrative Liaison Page 2 of 4 Pages
Monday, June 10, 2002
3. Discussion regarding Debt Service Financing.
Mike Maier indicated he is awaiting further information from Finance, and
asked that this item be postponed until next week.
4. Annual Picnic Budget Request.
Sandy Humphreys and Jenny Scanlon presented a budget for the costs
associated with the employee picnic, scheduled for July 20. A brief discussion
took place regarding which items would be appropriate and which may not be.
With a few minor changes, the Board seemed to reach a consensus in
approving the picnic budget.
5. Wellness Program Progress Report.
Sandy Humphreys presented a brief report on the various programs and
projects now underway or under consideration. She indicated that so far
employee participation has been good, and employees have provided many
good ideas and suggestions.
6. Humane Society Update.
Mike Maier said that it is likely that a one-year levy for the Humane Society of
Central Oregon and the Humane Society of Redmond will be on the November
ballot. It would be set at 10 cents, and would be for a one-year period.
Commissioner DeWolf said that the concept for the administration be handled
as one entity, with the two programs working separately. This would result in
cost savings for both entities. Both societies need a capital influx very badly.
He recommended that both societies get their boards together and go to the
cities for support.
Being no further items brought before the group, the meeting adjourned at
2:45 p. m.
Minutes of Administrative Liaison Page 3 of 4 Pages
Monday, June 10, 2002
DATED this 10th Day of June 2002 for the Deschutes County Board of
Commissioners.
ATTEST:
lwt4�
Recording Secret
Minutes of Administrative Liaison
Monday, June 10, 2002
X-1 —I
Tom eWolf, 64ir
Di
G% �
D nnis R. Luke, Commissioner
M c ael M. Daly, C mmissioner
Page 4 of 4 Pages