2002-944-Minutes for Meeting June 17,2002 Recorded 6/20/2002ES DESCHUTES COUNTY OFFICIAL RECORDS �, 1001■g44
C MARY SUE PENHOLLOW , COUNTY CLERK
COMMISSIONERS' JOURNAL 06/20/2002 01;46;00 PM
Board of Commissioners
1130 N.W. Harriman St., Bend, Oregon 97701-1947
(541) 388-6570 • Fax (541) 388-4752
www.deschutes.org
Tom De Wolf
Dennis R. Luke
MINUTES OF WORK SESSION Mike Daly
DESCHUTES COUNT)" BOARD OF COMMISSIONERS
MONDAY, JUNE 179 2002
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Tom De Wolf, Dennis R. Luke and Michael M. Daly.
Also present were Mike Maier, County Administrator; Dan Peddycord and Muriel
Delarvergne-Brown, Health Department; Gary Smith, Mental Health Department;
Julie Lyche, Commission on Children & Families; Mary Fleischmann, Sheriff's
Office; Jenny Scanlon, Juvenile Community Justice; and Becky Jackson, Parole &
Probation. Also in attendance were ,Ludy Sumners, Risk Management; Tom
Anderson, Judy Hackett, Catherine Morrow, Barbara Rich, Kevin Harrison and
Steve Miller, Community Development; Laurie Craghead, Legal Counsel; Tammy
Credicott, Property Management; Susan Ross and David Givans, Commissioners'
Office; Media Representatives Mike Cronin of the Bulletin, and Barney Lerten of
bendnet.com; and seven citizens.
Chair Tom DeWolf opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was the Reading of a Proclamation, Declaring the Week
of June 17 through 23 "Timber Industry Worker Appreciation Week".
Bruce Miller of William Smith Co. explained the reasons behind the event, and
read the proclamation to the audience. He said that the First Annual Brooks
Scanlon picnic will take place on .Tune 22, which is a revival of a similar event
that regularly took place many years ago (until the early 1930's).
Minutes of Board of Commissioners' Work Session Monday, June 17, 2002
Page 1 of 11 Pages
Quality Services Performed with Pride
LUKE: Move approval.
DALY: Second
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
3. Before the Board was a Discussion and Consideration of Signature of a
Clinical Affiliation Agreement between Deschutes County and Central
Oregon Community College regarding the COCC Nursing Program.
Dan Peddycord explained that this is an internship program, providing on-site
education to those students in the nursing program.
This item was placed on the Wednesday, June 19 Consent Agenda.
4. Before the Board was a Discussion and Consideration of Signature of
Signature of Amendment #28 to Oregon Department of Human Services
Agreement #09-011, Describing and Awarding Funding for a Special
Alcohol and Drug Abuse Project.
Gary Smith explained that these are technical housekeeping agreements.
There are no FTE or money issues involved.
This item was placed on the Wednesday, June 19 Consent Agenda.
5. Before the Board was a Discussion and Consideration of Signature of
Signature of Amendment #10 to Oregon Department of Human Services
Agreement #09-011, Revising the Language of Various Projects (re:
Developmentally Disabled; Alcohol & Drug Abuse; DUII Rehabilitation;
and Marijuana Treatment).
Gary Smith explained that these are technical housekeeping agreements.
There are no FTE or money issues involved.
This item was placed on the Wednesday, June 19 Consent Agenda.
Minutes of Board of Commissioners' Work Session Monday, June 17, 2002
Page 2 of 11 Pages
6. Before the Board was a Discussion and Consideration of Signature of
Signature of an Agreement between Central Oregon Independent Health
Services (Clear Choice Health Plans) regarding the Provision of Medicare
and Other Programs.
This item was placed on the Wednesday, June 19 Consent Agenda.
7. Before the Board was a Discussion and Consideration of Signature of
Signature of an Amendment to an Agreement with the State of Oregon
Youth Authority for At -Risk Youth Programs.
Julie Lyche explained this is an amendment to the crime prevention agreement
with the State. Specific language has been added regarding a waiver relating to
population numbers. She said this is an adjustment in how the dollars are
allocated, and that this has been a solid funding source.
This item was placed on the Wednesday, June 19 Consent Agenda.
8. Before the Board was a Discussion and Consideration of Signature of a
Personal Services Contract between Deschutes County and Maple Star
Oregon, Continuing the Therapeutic Foster Care Program.
Jenny Scanlon gave a brief discussion of the document, a continuation of the
contract; the major change is in the number of beds. There will be no impact
on FTE's. Commissioner Luke asked for any reports of evaluations on this
contract.
This item is scheduled for the Wednesday, June 19, agenda.
9. Before the Board was a Discussion and Consideration of Signature of
Signature of a Personal Services Contract between Deschutes County and
Habitat for Humanity, Continuing the Restorative Justice/Mentoring
Program involving At -Risk Youth.
This is a continuation of an existing program. Commissioners DeWolf and
Luke had some questions regarding the program.
This item is scheduled for the Wednesday, June 19, agenda.
Minutes of Board of Commissioners' Work Session Monday, June 17, 2002
Page 3 of 11 Pages
10. Before the Board was a Discussion and Consideration of Signature of
Signature of a Juvenile Accountability Incentive Block Grant from the
Oregon Department of State Police, Enhancing the Teen Court Program in
Sisters, Bend, Redmond and La Pine.
Mary Fleischmann indicated that this is the third year of the grant. The state
already gave its approval. The funds originate from the federal government, but
are funneled through the State.
LUKE: Move approval, subject to legal review.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair vote;, yes.
11. Before the Board was a Discussion and Consideration of Signature of
Signature of an Intergovernmental Agreement between Deschutes County
and the State Board of Parole and Post -Prison Supervision, Clarifying the
Violation Hearings Process.
Becky Jackson explained that this, agreement allows Deschutes County to
conduct its own violation hearings. The only other option is the Board of
Parole, but they often don't consider the workload. The amendment clarifies
the counties are acting as agents of the state. There is a slight reduction in the
amount, as Deschutes County used to receive funds to conduct Jefferson
County hearings, but no longer do so. Gary Giersdorf is the Hearings Officer,
and Mikkelborg is training to be a backup.
This item was placed on the Wednesday, June 19 Consent Agenda.
12. Before the Board was a Discussion and Consideration of Signature of
Signature of Order No. 2002-079, Changing the Name of Squaw Carpet to
Vine Maple.
This item was placed on the Wednesday, June 19 Consent Agenda.
Minutes of Board of Commissioners' Work Session Monday, June 17, 2002
Page 4 of 11 Pages
13. Before the Board was a Discussion and Consideration of Signature of
Signature of Order No. 2002-081, Changing the Name of a Portion of
Hawks Beard to Bishop's Cap (in Black Butte Ranch).
This item was placed on the Wednesday, June 19 Consent Agenda.
14. Before the Board was a Discussion and Consideration of Signature of
Signature of Order No. 2002-082, Changing the Name of a Portion of
Hawks Beard to Ponderosa (in Black Butte Ranch).
This item was placed on the Wednesday, June 19 Consent Agenda.
15. Before the Board was a Discussion and Consideration of Signature of
Signature of Order No. 2002-080, Changing the Name of a Portion of
Hawks Beard to Mahonia (in Bllack Butte Ranch).
This item was placed on the Wednesday, June 19 Consent Agenda.
16. Before the Board was a Discussion and Consideration of Signature of
Signature of Order No. 2002-078, Changing the Name of Squaw Tea to
Mountain Rose (in Black Butte Ranch).
This item was placed on the Wednesday, June 19 Consent Agenda.
17. Before the Board was a Discussion and Consideration of Signature of
Signature of an Amendment to a Contract between Deschutes County and
Wert & Associates regarding the Installation of Septic Systems as a Part of
the La Pine Demonstration Project.
Barbara Rich explained that the bids originally went out to the manufacturers.
The designers/manufacturers were to identify and oversee the installers.
Commissioner Daly expressed concerns that this installer is coming back for
additional funding, and that it seems it is unfair to those who didn't win the bid.
Barbara Rich stated that for the most part the money would go to the
manufacturer to cover additional costs of materials. The bid took place last
year, and since then the materials ]list has changed and it was discovered that the
designer overlooked some of the items.
This item was placed on the Wednesday, June 19 Consent Agenda.
Minutes of Board of Commissioners' Work Session Monday, June 17, 2002
Page 5 of 11 Pages
18. Before the Board was a Discussion and Consideration of Signature of
Signature of an Amendment to a Contract between Deschutes County and
DataStor to Include the Conversion of Microfiche Records to a Compatible
Digital Form.
Judy Hackett explained that this allows the transfer of five years of old septic
records to a digital form, to allow all CDD offices and the public to view them
more easily. Microfiche is too difficult to read.
This item was placed on the Wednesday, June 19 Consent Agenda.
19. Before the Board was a Discussion of a Public Hearing and Consideration
of Adoption, By Emergency, of Ordinance No. 2002-015 and Ordinance
No. 2002-026, Amending Height Restrictions and Building Setback
Requirements in the La Pine Business Park District and La Pine
Industrial District.
Steve Miller explained that this also would cover curbing. He said that
Planning has handled this, and it has been noticed like a land use application.
The height amendments would be changed to allow for what the County
typically allows. The setback has to do with parking in front; the other item is
the curbing of roads in the La Pine new neighborhood, per DEQ policies and
plans. He also explained that CDD is now studying storm water solutions.
There has been no opposition voiced to the ordinances; and an emergency
clause is requested.
This item is scheduled for the Wednesday, June 19, agenda.
20. Before the Board was a Discussion and Consideration of Signature of
Signature of Letters Appointing Two Citizens to the County Planning
Commission (William Wyatt to, a Four-year Term, and Brenda Pace to a
Two-year Term).
Catherine Morrow explained that: there were ten applicants for the three
positions; these were narrowed to four who met with the interview committee
that consisted of Dennis Luke, George Read and her. The Sisters vacancy has
not been filled, and the position opening has been reannounced.
This item was placed on the Wednesday, June 19 Consent Agenda.
Minutes of Board of Commissioners' Work Session Monday, June 17, 2002
Page 6 of 11 Pages
21. Before the Board was a Discussion regarding the Adoption of Ordinance
No. 2002-024, Adopting Revised Deschutes County Personnel Rules and
Repeal of Previous Personnel Rules.
This item has been postponed.
22. Before the Board was a Discussion and Consideration of Signature of
Signature of Order No. 2002-086, Declaring the Result of the May 21, 2002
Election on the Formation of Spring River Special Road District.
This item was placed on the Wednesday, June 19 Consent Agenda.
23. Before the Board was a Discussion and Consideration of Signature of
Signature of Order No. 2002-085, Declaring the Result of the May 21, 2002
Election on the Formation of the Sunriver Service District.
This item was placed on the Wednesday, June 19 Consent Agenda.
24. Before the Board was a Discussion of a Letter to Deschutes County from
Edward Fitch, Attorney, regarding a Voluntary Compliance Agreement.
Laurie Craghead said this has to do with the Devitt code violation. They built a
chicken coop with permits, but then turned it into a house. A compliance
agreement was sent to them, giving them until June 2003 to comply. They
crossed out the date and wrote in October 1, 2004 instead. She indicated that
Attorney Ed Fitch has asked that this be discussed next Monday.
A brief discussion occurred regarding the compliance date. Ms. Craghead said
the form on which they changed the date is an old form that does not offer the
County the same level of protection as a newer, revised form. However, she
indicated that Mr. Fitch had a difficult time getting them to sign the old form.
She further said that she is comfortable with the use of the old form, except the
newer form indemnifies the County and allows County personnel to come onto
the property to do inspections. She also stated that they have a non -permitted
septic system and a well.
Minutes of Board of Commissioners' Work Session Monday, June 17, 2002
Page 7 of 11 Pages
Tom Anderson explained that the on-site system has never been inspected, but
they have agreed to get approval for the septic. The reason they are not allowed
to build is that they are in a forest zoning. They could get a septic system for a
poultry barn and even put in a bathroom; they just can't reside there.
This is to be placed on the Monday, June 24 agenda.
25. Before the Board was a Discussion and Consideration of Signature of
Signature of a Contract between Deschutes County and Drive 2 Survive,
Continuing this Driver Training Program.
Judy Sumners explained that the program is going very well. Since it has been
open to the general public, numerous private individuals - well over one
hundred - have taken it, along with employees of ODOT, the BLM, OSHA and
others.
Commissioner Luke asked if any insurance rates have been reduced as a result.
Ms. Sumners said that Bruce Combs has been working on this and has met with
some success; it basically depends on the insurance company.
This item was placed on the Wednesday, June 19 Consent Agenda.
26. Before the Board was a Discussion and Consideration of Signature of
Signature of an Indemnity Agreement between Deschutes County and USA
Triathlon & AA Sports, Ltd. for the Pacific Crest Triathlon to be held
June 29, 2002.
This item was placed on the Wednesday, June 19 Consent Agenda.
27. Before the Board was a Discussion and Consideration of Signature of
Signature of an Indemnity Agreement between Deschutes County and La
Pine Frontier Days Association for the Annual La Pine Frontier Days
Celebration to be Held July 3 through 6, 2002.
Judy Sumners said that a special invitation has been made to the Commissioners
to participate in the lawnmower races.
This item was placed on the Wednesday, June 19 Consent Agenda.
Minutes of Board of Commissioners' Work Session Monday, June 17, 2002
Page 8 of 11 Pages
28. Before the Board was a Discussion and Consideration of Signature of
Signature of an Addendum to a Lease between Deschutes County and the
State Water Resources Department for the Use of County Facilities at 1340
NW Wall St., Bend.
This item was placed on the Wednesday, June 19 Consent Agenda.
Tammy Credicott stated that the addendum extends the lease for one year. It
would typically be for a two-year period, but since the County may be sharing a
building with the State within a year or so, it was extended for only one year.
29. Before the Board was a Discussion and Consideration of Signature of
Signature of Amendment #1 to a Community Development Block Grant
for the Alyce Hatch Center Project.
This item is scheduled for the Wednesday, June 19, agenda.
30. Before the Board was a Discussion of a Public Hearing on the Deschutes
County Fiscal Year 2002-03 Fee Schedule.
This item is scheduled for the Wednesday, June 19, agenda.
31. Before the Board was a Discussion and Consideration of Signature of
Signature of Order No. 2002-084, Transferring Cash among Various Funds
as Budgeted in the Fiscal Year :2001-02 Deschutes County Budget, and
Directing Entries.
This item was placed on the Wednesday, June 19 Consent Agenda.
32. Before the Board was a Discussion and Consideration of Signature of
Signature of Resolution No. 2002-059, Transferring Appropriations within
Deschutes County Solid Waste Funds within the Fiscal Year 2001-02
Deschutes County Budget, and Directing Entries.
This item was placed on the Wednesday, June 19 Consent Agenda.
Minutes of Board of Commissioners' Work Session Monday, June 17, 2002
Page 9 of 11 Pages
33. Before the Board was a Discussion and Consideration of Signature of
Signature of Resolution No. 2002-060, Increasing a Cash Change Fund for
the Community Development Department to a Total of $425 (Spread
between Three Office Locations).
This item was placed on the Wednesday, June 19 Consent Agenda.
34. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2002-061, Transferring Appropriations within the General
Fund for Cash Flow Purposes, within the Fiscal Year 2001-02 Deschutes
County Budget, and Directing Entries.
This item was placed on the Wednesday, June 19 Consent Agenda.
35. Before the Board was a Discussion and Consideration of Signature of
Signature of Resolution No. 2002-062, Transferring Appropriations within
Various Funds of the Fiscal Year 2001-02 Deschutes County Budget (to Cover
the Purchase of Grounds Maintenance Equipment), and Directing Entries.
This item was placed on the Wednesday, June 19 Consent Agenda.
36. Before the Board was a Discussion and Consideration of Signature of
Signature of Letters Reappointing Robert Morrissey, Laurel J. Pierson and
Lani Sykes to the Deschutes County Dog Control Board of Supervisors.
This item was placed on the Wednesday, June 19 Consent Agenda.
37. Before the Board were Additions to the Agenda.
None were offered.
Below is an additional item on which Board action was taken on Monday, June 10,
during the Board's regular monthly meeting with the Director of the Road
Department.
Minutes of Board of Commissioners' Work Session Monday, June 17, 2002
Page 10 of 11 Pages
Before the Board was Consideration of Signature of an Intent to Award a
Contract for Cook Avenue Improvements to Harney Rock and Paving.
LUKE: Move approval
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Being no further items brought before the Board, Chair Tom De Wolf adjourned the
meeting at 11:05 a.m.
DATED this 17th Day of June 2002 for the Deschutes County Board of
Commissioners.
Tom DeWolf, Chair
ATTEST:
Recording Secretary
Minutes of Board of Commissioners' Work Session
Page 11 of 11 Pages
s R. Luke, -Commissioner
Daly,
Monday, June 17, 2002