2002-1024-Minutes for Meeting July 03,2002 Recorded 7/8/2002DESCHUTES COUNTY OFFICIAL RECORDS CJ 1001'1014
�S CO
COMMISSIONERS' JOURNALUNTY CLERK
07/0812002 11:54:37 AM
Board of Commissioners
1130 N.W. Harriman St., Bend, Oregon 97701-1947
(541) 388-6570 . Fax (541) 388-4752
www.deschutes.org
Tom De Wolf
MINUTES OF MEETING Dennis R. Luke
Mike Daly
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JULY 39 2002
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Tom De Wolf, Dennis R. Luke and Michael M. Daly.
Also present were Mike Maier, County Administrator; David Givans and Susan
Ross, Commissioners' Office; George Read and Christy Morgan, Community
Development; Media Representative Jeff Mullins, KBND Radio; and three other
citizens.
Chair De Wolf opened the meeting at 10: 02 a.m.
1. Before the Board was Citizen Input.
Nothing was offered.
2. Before the Board was a Public Hearing and Consideration of Approval of
Amendments to the Comprehensive Plan and Zoning Regulations for
"Whistlestop" and "Wildhunt" to Comply with State Rules regarding
Unincorporated Communities.
Christy Morgan gave a brief overview of changes to these Rural Service
Centers. Key changes will be that the commercial building size will be limited
to 4,000 square feet, but with the currently existing height and setback
regulations. With respect to sewer and water, if there isn't already a community
sewer and water system, there will not now be one established; unless the areas
were to incorporate in the future or be annexed into an urban growth boundary.
These changes are required by the State.
Minutes of hoard of Commissioners' Meeting Wednesday, July 3, 2002
Page 1 of 7 Pages
Quality Services Performed with gide
Chair De Wolf opened the public hearing.
Ronald Tucker, citizen, had questions. He owns a parcel off Highway 97 and
Highway 31, and thinks the uses are being changed to his detriment. He also
asked what is meant by a community water and sewer system.
Chair DeWolf explained it would be the actual sewer or water system as usually
found in a city; not a septic system or private well.
TUCKER:
It turns out that the government took some land out for a highway right-of-way.
This letter says I can't do anything on 200 feet of the property.
LUKE:
The State realigned the highway around that area.
TUCKER:
The new setbacks appear to take more of my property.
CHRISTY MORGAN:
The uses remain the same; you can still do the same things as before. We
consolidated some of the language so it can be found in a separate place in the
documents.
TUCKER:
I just wanted to make sure that things don't get worse than they already are.
Don't want anything to happen that devalues the property.
DEWOLF:
None of the uses would change. The state requires we clean up the lines and
definitions. Basically putting what has been there in the past in a form
acceptable to the State.
TUCKER:
The house does not meet setbacks; do I have to move it? It was built in the
1950's.
MORGAN:
This would not change. It is grandfathered.
LUKE:
It is grandfathered in. You don't have to move it as long as it is a house.
Minutes of Board of Commissioners' Meeting Wednesday, July 3, 2002
Page 2 of 7 Pages
DEWOLF:
If you wanted to build a new building, you would have to meet existing rules.
MORGAN:
The entire zone is commercial/residential zoned, as long as permits are in place.
DALY:
What if he isn't using it as commercial now?
GEORGE READ:
Site plan review may be required, but it can be used commercially. If there are
significant changes, you will need adequate parking and access for whatever the
use is.
DEWOLF:
This will not change your ability to do what you have done in the past. We
have to comply with what the State wants, but we try to make it as easy as
possible for citizens.
GEORGE READ:
Since the 1970's, for a new commercial use, you need a site plan review. Any
of the planners in our department should be able to answer your question as to
what fits in with what you are now doing and what would be a significant
change. It appears that the property is large enough to accommodate most
service district uses.
Mr. Tucker was encouraged to visit the Planning Division for clarification of
any questions or concerns he might have.
Being no further testimony offered, Chair De Wolf then closed the public
hearing.
LUKE: I move first reading by title only of Ordinance No. 2002-027.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Chair De Wolf then conducted the first reading of Ordinance No. 2002-027.
Minutes of Board of Commissioners' Meeting Wednesday, July 3, 2002
Page 3 of 7 Pages
LUKE: I move first reading by title only of Ordinance No. 2002-028.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Chair De Wolf then conducted the first reading of Ordinance No. 2002-028.
Consideration of the second reading and adoption of these two Ordinances is
scheduled for Wednesday, July 24, 2002.
3. Before the Board was a Public Hearing (Continued from June 5, 2002) and
Consideration of the Adoption of Ordinance No. 2002-017, Regarding
Private Property Compensation Procedures (Measure 7).
George Read explained that the Supreme Court has not yet reached a decision,
and asked that the Public Hearing be continued to August 14, 2002.
4. Before the Board was Consideration of Signature of a Letter Appointing
Ryan Huston to the Deschutes River Mitigation and Enhancement
Committee, through February 28, 2005.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
5. Before the Board was Consideration of Chair Signature of an Oregon
Liquor Control Commission Application for East Lake Resort.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Minutes of Board of Commissioners' Meeting Wednesday, July 3, 2002
Page 4 of 7 Pages
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
6. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$1,971.20.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
7. Before the Board was Consideration of Approval of Weekly Accounts Payable
Vouchers for the Extension/4-11 County Service District in the Amount of
$5,700.62.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
8. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $784,647.30.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Minutes of Board of Commissioners' Meeting Wednesday, July 3, 2002
Page 5 of 7 Pages
9. ADDITION TO THE AGENDA
Before the Board was Consideration of Approval of Employee Benefits
Advisory Committee's Health Policy Recommendations.
Mike Maier explained that there was a quorum in place at yesterday's
Employee Benefits Advisory Committee meeting, at which time numerous
options were reviewed. A memo drafted as a result of this meeting outlines
what the group examined and their recommendations. (A copy of the memo is
attached as Exhibit A.)
One of the recommendations is that non -preferred providers would only get
60% reimbursement unless they are the sole provider for that particular service.
Another recommendation is that the employee co -pay increase to $60. This
amount would be a maximum; some unanticipated revenues could offset this
and bring it down to perhaps $50 or $55. Finance will be working on these
figures soon.
Marty Wynne explained the third recommendation, which has to do with the
retiree premium. As recommended, the increase in premium will be the same
percentage as the increase in the budget, compared to the overall cost in the
previous year. For instance, if Fiscal Year 2001-02 is a certain amount, and the
next year's amount went up 15%, retirees would be notified that their premium
would go up the same percentage. Retirees pay $197 per month now; the
spouse pays an additional $197. If there is another dependent, another $197
must be paid. When Medicare age is attained, the retiree is then out of the
program.
He further explained that employees are treated as a composite, whether a
single person or a big family. The retiree amount was determined years ago,
and has gone up as necessary.
Chair DeWolf observed that in his opinion, coverage does not include enough
for prevention or physical exams, the kind of things that are preventative and
could save a lot of money in the long term. Commissioner Luke added that, for
instance, having pre -cancerous growths removed by a dermatologist is
considered cosmetic. Mr. Wynne indicated that a subcommittee on additional
benefits has been looking into these issues. The Commissioners asked that they
be informed of upcoming meetings of the subcommittee so that they can
perhaps sit in on them.
Minutes of Board of Commissioners' Meeting Wednesday, July 3, 2002
Page 6 of 7 Pages
Commissioner Luke said the members of the EBAC put a lot of effort into
keeping the plan strong, and are to be commended for their hard work.
LUKE: I move acceptance of the items detailed on the July 3, 2002
Memorandum to the Board of Commissioners from the EBAC
regarding health plan renewal recommendations to begin August 1,
2002.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Mike Maier then noted that he received a letter from Harold Hunt, indicating he
is soon retiring from the County soon. In the letter, Mr. Hunt joked that he is "tired of
being down in the dumps". (He works for the Solid Waste Department.)
Being no further items brought before the Board, Chair Tom De Wolf closed the
meeting at 10:45 a.m.
DATED this 3rd Day of July 2002 for the Deschutes County Board of
Commissioners.
ATTEST:
Mic ael M. Daly, ommissioner
Recording Secretary
Attached:
Exhibit A: Memo dated July 3, 2002 from EBAC to the Commissioners
Minutes of Board of Commissioners' Meeting Wednesday, July 3, 2002
Page 7 of 7 Pages
MEMORANDUM
July 3, 2002
TO: Board of County Commissioners
FROM: EBAC (Employees Benefit Advisory Committee) by Dave Leslie, Chair, and Marty
Wynne
RE: Health Plan Renewal Recommendations for August 1, 2002
The following recommendations regarding renewal of the County's health plan are forwarded for
your consideration.
1. Contingency fund
After considering three options, two of which would reduce the contingency by $100,000 and
$200,000 respectively, the committee recommends that the contingency fund be left intact as
budgeted.
2. Plan Option
After considering two options, each containing three plan variations, the committee
recommends Option 2, Plan A. This option splits the funding of specific (individual) stop loss
coverage, i.e., the premium for vision and dental re -insurance Would be separated out from
under the premium paid for medical claims. This option would increase the current monthly
employee premium contribution from $22/mo to an amount not to exceed $60/mo. (The final
amount will be determined after the increase in retiree premium revenue has been determined
and after adjustments are made based on actual year end results.)
3. Retirees
The committee recommends that retirees' premiums be increased each year by the percentage
amount that total Health Benefit Trust Fund costs are budgeted to increase, and that eligible
retirees receive an increased contribution toward health care coverage from the County in the
same fiscal year, by the same percentage. The specific dollar amounts, which would occur as a
result of this policy change, should be available to you on Wednesday, July 3.
Other comments
In the months ahead the committee will continue to address the possibility of moving to tiered
rates for employee premium contributions, the addition of dental coverage for retirees and the
movement from August to April for the plan year.
Finally, the committee also wants to go on record as having considered seven specific
reductions in various benefits under the plan regarding issues such as office co -pays, removal
of routine exams and alternative care benefits, reducing vision coverage, altering major dental
coverage and modifying Rx benefits. Given the recommendations arrived at above, the
committee believes that no further reductions should occur in any specific benefit.
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