2002-1036-Minutes for Meeting July 08,2002 Recorded 7/10/2002E S DESCHUTES COUNTY OFFICIAL RECORDS yJ 10��.�p36
JT C MARY SUE PENHOLLOW , COUNTY CLERK
COMMISSIONERS' JOURNAL 07/10/2002 03;17;25 PM
_t Board of Commissioners
1130 N.W. Harriman St., Bend, Oregon 97701-1947
(541) 388-6570 • Fax (541) 388-4752
www.deschutes.org
Tom De Wolf
Dennis R. Luke
MINUTES OF WORK SESSION Mike Daly
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JULY 89 2002
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Tom De Wolf, Dennis R. Luke and Michael M. Daly.
Also present were Mike Maier, County Administrator; George Kolb, Road
Department; Marty Wynne, Finance; Dan Peddycord, Health Department; Susan
Ross and Dave Givans, Commissioners' Office; Tammy Credicott, Property
Management; Rick Isham, Legal Counsel; Media Representative Barney Lerten of
bend.com; and no other citizens.
Chair Tom De Wolf opened the meeting at 10: 00 a. m.
1. Before the Board was Citizen Input.
None were offered.
2. Before the Board was a Discussion of a Presentation and a Quarterly
Update of Work Accomplished by Commute Options.
This will be addressed at the Wednesday, July 10 Board meeting.
3. Before the Board was a Discussion of a Proclamation, Declaring July 15
through 20 to be Probation and Parole Officers' Week.
This will be addressed at the Wednesday, July 10 Board meeting.
Minutes of Board of Commissioners' Work Session Monday, July 8, 2002
Page 1 of 5 Pages
Quality Services Performed with Pride
4. Before the Board was a Discussion and Consideration of Signature of an
Amendment to an Intergovernmental Agreement between Deschutes
County and the State of Oregon for Work Performed in Accordance with
State Grant Agreement #103308.
Dan Peddycord explained that this is something new from the State. This
amendment documents the details behind the Notice of Grant Award.
This was placed on the Consent Agenda for Wednesday, July 10.
5. Before the Board was a Discussion and Consideration of Signature of an
Intergovernmental Agreement between Deschutes County and the State of
Oregon for Conducting Compliance Activities under the Oregon Indoor
Clean Air Act.
Dan Peddycord said the agreement was effective on January 1, 2002, but the
Administrative Rules are now complete and the County is being asked to
comply. He explained that, upon receiving a complaint, his department
typically sends a letter to the offending workplace; there are perhaps two
complaints a month at this point. If there is still a problem, someone from his
department may need to make personal contact. Beyond that, they would be
referred to the State for any contested hearings. The County has been asked to
use Measure 44 (tobacco) funds for this.
Chair DeWolf asked that the Board be kept informed on perhaps a quarterly
basis on the impact of this issue. Mr. Peddycord agreed, and added that his
office keeps a log on these kinds of calls.
Commissioner Luke indicated he would like to keep this on the regular agenda
for Wednesday, as he has a statement to make in regard to the Legislature's
requirement for this unfunded mandate.
This will be addressed at the Wednesday, July 10 Board meeting
6. Before the Board was a Discussion and Consideration of Signature of a
Letter Appointing Rene Evans to the Deschutes County Mental Health,
Alcohol and Drug Advisory Board, with a Term Ending March 31, 2005.
This was placed on the Consent Agenda for Wednesday, July 10.
Minutes of Board of Commissioners' Work Session Monday, July 8, 2002
Page 2 of 5 Pages
7. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2002-066, Accepting a Petition to Vacate a Portion of "A"
Avenue in Terrebonne.
George Kolb indicated the hearing for this vacation is set for August 21. He
reminded the Board that there had been lengthy discussion on this issue when
the Road Department was addressing the vacation of a portion of 19th St. An
easement has been dedicated and recorded, but it is physically landlocked. He
added that the local owners have signed the appropriation documents; and that
the one owner does have a point about having limited access to the back of her
property. He indicated that all is in order for this vacation.
This was placed on the Consent Agenda for Wednesday, July 10.
8. Before the Board was a Discussion and Consideration of the Acceptance of
the Engineer's Report regarding the Vacation of a Portion of "A" Avenue
in Terrebonne; and Consideration of Signature of Order No. 2002-090,
Setting a Public Hearing on Said Vacation.
This was placed on the Consent Agenda for Wednesday, July 10.
9. Before the Board was a Discussion and Consideration of Signature of
Order No. 2002-097, Amending Order No. 98-161, Adding a Property to
the Human Services and Becky Johnson Community Center Project.
Tammy Credicott explained that this order would add a property to the
"Project"; it is a small sliver of land east of Bend within the city limits, which is
unbuildable, and provides no current benefit to County unless it is sold. The
next order will put it up for sale. Fair market value has been established at
$21,400; it will be listed with Steve Scott so as to avoid having to place notices
in the newspaper. There are two potential interested parties.
This was placed on the Consent Agenda for Wednesday, July 10.
10. Before the Board was a Discussion and Consideration of Signature of
Order No. 2002-096, Transferring Cash among Various Funds of the Fiscal
Year 2002-03 Deschutes County Budget, and Directing Entries.
This was placed on the Consent Agenda for Wednesday, July 10.
Minutes of Board of Commissioners' Work Session Monday, July 8, 2002
Page 3 of 5 Pages
11. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2002-069, Creating a New Checking Account for the
Deschutes County Fairgrounds for the Handling of Premium and Prize
Money at the Annual Fair.
Marty Wynne stated that the Fair used cash last year for payments to hundreds
of people for premiums and prize money; some of these amounts were just a
few dollars. They encountered problems with long lines, making change, and
so on. This year they plan to have certificates and checks already prepared
ahead of time to streamline the process.
It was thought to be a problem in the past that many people won't cash the
checks; they will frame them instead. A new account would be established for
this situation; and the checks can be made to be invalid after six months so the
County doesn't have to worry about reconciling the account. This same,
separate account could be used every year. It will require two signatures of the
four people authorized for this account; these individuals are Dan
Despotopulos, Kathy Herringer, Jeanine Faria and Marty Wynne.
This was placed on the Consent Agenda for Wednesday, July 10.
12. Before the Board were Additions to the Agenda.
A. Before the Board was Consideration of Chair Signature of a Notice of an
Intent to Award a Contract for the Gift Road Local Improvement District
Project.
George Kolb explained that this needs to be addressed as soon as possible since
the Board will not be meeting next week.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
B. Before the Board was a Discussion regarding a Business Loan to the Alyce
Hatch Community Center.
Minutes of Board of Commissioners' Work Session Monday, July 8, 2002
Page 4 of 5 Pages
Susan Ross explained there has been an issue with cash flow for the Alyce
Hatch Community Center expansion project. They are supposed to have a cash
match, but are short on funds. Part of this problem is that the State has changed
the rules for this grant, and would not allow funds to be moved around in the
different categories. Bills have been incurred. The Center had intended to
borrow funds from Deschutes County, per discussions a year ago.
Ms. Ross recommended the County allow a business loan now at 0% interest
for a short period of time so the Center will have the cash flow needed to pay
bills and meet their cash match requirements. They have fundraisers every year
that will generate some funds for repayment.
Commissioner Luke asked that further details be provided to the Board before
Wednesday's meeting regarding how much money they need, when they need
it, how far into the project they are, and any other relevant information. Ms.
Ross explained that they are requesting a total of about $150,000. The package
has been sent to the State for final review.
Chair DeWolf added that this process has taken a lot of time. The State has
caused much of the delay, but there may be some areas for which the County
was culpable. It would be a nice gesture to do this.
This will be addressed at the Wednesday, July 10 Board meeting.
Being no further items brought before the Board, Chair De Wolf adjourned the
meeting at 10:30 a.m.
DATED this 8th Day of July 2002 for the Deschutes County Roam of
Commissioners.
ATTEST:
Recording Secretary
Michael M. Daly, �4nmissioner
Minutes of Board of Commissioners' Work Session Monday, July 8, 2002
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