2002-1047-Minutes for Meeting July 10,2002 Recorded 7/19/2002DESCHUTES COUNTY OFFICIAL
COUNTYCLERK
QL002-1041
COMMISSIONERS' JOURNAL 07/19/2002 03;19;14 PM
Board d o . Commissioners
1 130 N.W. Harriman St., Bend, Oregon 97701-1947
(541) 388-6570 - Fax (541) 388-4752
www.deschutes.org
Tom De Wolf
MINUTES OF MEETING Dennis R. Luke
Mike Daly
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JULY 109 2002
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Tom De Wolf, Dennis R. Luke and Michael M. Daly.
Also present were Mike Maier, County Administrator; Becky Jackson, Parole &
Probation; Sue Brewster, Sheriff's Office; Susan Ross and Dave Givans,
Commissioners' Office; Steve Jorgensen, Community Development; Media
Representatives Barney Lerten of bend. com and Jeff Mullins of KBND Radio; and
two other citizens.
Chair Tom De Wolf opened the meeting at 10: 00 a. m.
1. Before the Board was Citizen Input.
Chair DeWolf asked that Renee Warner explain what is happening with the
courier service with the Library District. Ms. Warner explained that the service
had originally been created because of the library districts in order to shuffle
books from one branch to another. The library districts paid the bulk of the
fees, and County departments utilized it as well to get paperwork to the outlying
communities.
Since then the library districts have indicated they are hiring an in-house person
to handle the routing of their books. Therefore, the entire cost of transporting
County documents to outlying offices would have to be paid by the departments
using the service; these costs include hiring a person and a backup person, a
vehicle, fuel and maintenance for a vehicle, and so on.
Minutes of Board of Commissioners' Meeting Wednesday, July 10, 2002
Page 1 of 7 Pages
Quality Services Performed with Pride
She said that Moonlight Mailing Service has agreed to provide this service to
Redmond every day, once a day, for $15; this cost would be split between five
departments. Employees of the Sheriff's Office go to Sisters and La Pine daily
and can handle transporting documents to those locations. Library staff will
come by the County's facility once a week to pick up any items meant for them.
Mike Maier said it is possible the County could contract with the library
districts, but they won't have anyone on board until September. If the proposed
handling of documents works out satisfactorily, it is unlikely the library districts
can match the cost.
No other citizen input was offered.
2. Before the Board was a Presentation and a Quarterly Update of Work
Accomplished by Commute Options.
Jeff Monson gave an overview of Commute Options' various programs. He
explained it is not necessarily insisting that people ride bikes every day. There
are other ways to help with mobility, which are called transportation demand
management strategies. These programs are in a transition period now. The
group is in its own space downtown, and have formed non-profit status, and
there are now people on the Board from Sunriver, Redmond and Sisters.
There are new corporate outreach programs being developed to keep track of
commute options; and there are eleven park and ride lots around the County
now. They want to encourage these programs throughout the year instead of
just during Commute Options Week. Options include carpooling, using the
bus, bicycling and walking.
Commissioner Luke said that he has given a grant to fair to run buses from the
Mt. Bachelor parking lot located off Colorado to the Fair every half-hour. The
Bulletin will be running the bus schedule.
Mr. Monson said he gets calls every day about transportation to and from
Bend/Redmond. He added that Black Butte Ranch now runs a vanpool to and
from Redmond, carrying about fifteen people per day, seven days a week.
Also, non-profit agencies and businesses are working with the State to obtain
energy tax credits.
Minutes of Board of Commissioners' Meeting Wednesday, July 10, 2002
Page 2 of 7 Pages
3. Before the Board was the Reading of a Proclamation, Declaring July 15
through 20 to be Probation and Parole Officers' Week.
Becky Jackson read the Proclamation to the audience. The Board
acknowledged the great work being done by this department.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
4. Before the Board was Consideration of Signature of an Intergovernmental
Agreement between Deschutes County and the State of Oregon for
Conducting Compliance Activities under the Oregon Indoor Clean Air Act.
Commissioner Luke indicated he has no objection to the Act itself; but the
legislature knowingly imposed this requirement on local governments without
funding. He feels this is an unfunded mandate for local government to enforce
a state law, and objects to it for that reason.
DEWOLF: Move approval.
DALY: Second.
VOTE: LUKE: No.
DALY: Yes.
DEWOLF: Chair votes yes.
5. Before the Board was Consideration of Approval of a Short-term Business
Loan to the Alyce Hatch Community Center.
Susan Ross indicated that this budget has been revised so the Center can meet
cash grant requirements. They have requested a loan of $150,000 from the
County, to be repaid over five years using proceeds from an annual fundraiser
that brings in $50,000 or more. It is a County building for the first five years,
as required by the grant. Calculated payment on 3.5% interest.
DEWOLF: Move approval.
LUKE: Second.
Minutes of Board of Commissioners' Meeting Wednesday, July 1u, luuz
Page 3 of 7 Pages
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
LUKE: Move approval.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Consent Agenda Items:
6. Signature of an Amendment to an Intergovernmental Agreement between
Deschutes County and the State of Oregon for Work Performed in Accordance
with State Grant Agreement #103308.
7. Signature of a Letter Appointing Rene Evans to the Deschutes County Mental
Health, Alcohol and Drug Advisory Board, with a Term Ending March 31,
2005.
8. Signature of Resolution No. 2002-066, Accepting a Petition to Vacate a Portion
of "A" Avenue in Terrebonne.
9. The Acceptance of the Engineer's Report regarding the Vacation of a Portion of
"A" Avenue in Terrebonne; and Signature of Order No. 2002-090, Setting a
Public Hearing on Said Vacation.
10. Signature of Order No. 2002-097, Amending Order No. 98-161, Adding a
Property to the Human Services and Becky Johnson Community Center Project.
11. Signature of Order No. 2002-096, Transferring Cash among Various Funds of
the Fiscal Year 2002,03 Deschutes County Budget, and Directing Entries.
12. Signature of a Resolution Creating a New Checking Account for the Deschutes
County Fairgrounds for the Handling of Premium and Prize Money at the
Annual Fair.
Minutes of Board of Commissioners' Meeting Wednesday, July 10, 2002
Page 4 of 7 Pages
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
13. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$5.98.
LUKE: Move approval, subject to review.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
14. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District in the
Amount of $836.84.
LUKE: Move approval, subject to review.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $444,233.48.
LUKE: Move approval, subject to review.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Minutes of Board of Commissioners' Meeting Wednesday, July 10, 2002
Page 5 of 7 Pages
16. Before the Board were Additions to the Agenda.
A. Before the Board was Consideration of Signature of a Contract between
Deschutes County and the City of Bend for Inmate Work Crew Labor.
Sue Brewster said the price has been raised. The City delayed because of their
concern regarding the placement of traffic control devices.
Luke said there are a lot of positive comments about utilizing this labor to help
with landscaping.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
B. Before the Board was Consideration of Signature of an Intergovernmental
Agreement between Deschutes County, the U.S. Forest Service, and the
Student Conservation Association, for Fire Education Programs.
Sue Brewster said this agreement implements the grant previously approved.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
C. Before the Board was a Discussion Regarding Authorization of the
Payment of County Invoices during the Weeks of July 15 and July 22.
DEWOLF: Move approval of requiring just one signature on the bills next
week, and that Mike Maier will not be required to sign for the
bills for the next two weeks.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Minutes of Board of Commissioners' Meeting Wednesday, July 10, 2002
Page 6 of 7 Pages
D. Before the Board was Consideration of Signature of Letters Appointing
Tom Hickmann and Brent Fenty to the Upper Deschutes Watershed
Council through July 31, 2005.
LUKE: This was a unanimous vote of the Council, and I move approval.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
E. Before the Board was a Personal Services Contract between Deschutes
County and Dr. Laura Robin for Medical Examiner Services.
LUKE: Move approval.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Being no further items brought before the Board, Chair De Wolf adjourned the
meeting at 10:40 a.m.
DATED this 10"' Day of July 2002 for the Deschutes County Board of
Commissioners. N
ATTEST:
-��
Recording Secretary
Dennis R. Luke, Commissioner
Ael-lzxoor
Michael M. Daly Commissioner
Minutes of Board of Commissioners' Meeting Wednesday, July 10, 2002
Page 7 of 7 Pages