2002-1086-Minutes for Meeting July 29,2002 Recorded 8/1/2002�JTEs co
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aBoard of Commissioners
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1130 N.W. Harriman St., Bend, Oregon 97701-1947
(541) 388-6570 • Fax (541) 388-4752
www.deschutes.org
Tom De Wolf
Dennis R. Luke
MINUTES OF WORK SESSION Mike Daly
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JULY 299 2002
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Tom De Wolf, Dennis R. Luke and Michael M. Daly.
Also present were County Administrator Mike Maier; Gary Smith, Mental Health
Department; Dan Peddycord, Health Department; Mike Viegas, Risk
Management; Tom Blust, Road Department; Marty Wynne, Finance; Rick Isham,
Legal Counsel; Tammy Credicott, Property Management; David Givans,
Commissioners' Office; and Media Representative Mike Cronin of the Bulletin.
No other citizens were present.
Chair Tom De Wolf opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2002-072, Accepting a Petition to Vacate Portions of 19th
Street, Central Avenue and 18th St., Terrebonne.
Tom Blust explained that the hearing is set for September 11. This road
vacation reconfigures the lot to change the access points.
LUKE: Move approval DESCHUTES COUNTY OFFICIAL RECORDS
DALY: Second. MARY SUE PENHOLLOW, COUNTY CLERK IBJ ZUVL'�YBP
COMMISSIONERS' JOURNAL 08/0II2002 11.44.48 AM
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,vimutes or Doara or commissioners' Work Session Monday, July 22, 2002
Page 1 of 5 Pages
Quality Services Performed with Pride
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
3. Before the Board was a Discussion and Consideration of Signature of Order
No. 2002-099, setting the Public Hearing for the Vacation (detailed above).
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
4. Before the Board was a Discussion and Consideration of Chair Signature
of an Intent to Award a Contract for the Construction of a Bottomless
Sand Filter Septic System (at High Desert Mobile Home Park off Deschutes
Market Road).
Tom Blust explained this is a part of the right of way settlement; and that the
bid came in lower than the estimate.
LUKE: Move approval of the Clark bid.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
5. Before the Board was a Discussion and Consideration of Signature of
Order No. 2002-103, Designating a Newspaper for the Publication of the
Fiscal Year 2002-2003 Deschutes County Foreclosure List.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, July 22, 2002
Page 2 of 5 Pages
6. Before the Board was a Discussion and Consideration of Signature of an
Agreement to Terminate a Lease Agreement between Deschutes County
and Signing a Lease Agreement with the Bend Visitor and Convention
Bureau for the "Welcome Center".
Rick Isham explained that the City of Bend has approved the documents, and
Jim Forbes is coordinating the signatures. The only item not defined is the
effective date of the change. He also said that the County has also received a
portion of the unexpended reserve funds.
He further explained that COVA cannot obligate the City or County without the
approval of those entities.
LUKE: Move approval, subject to legal review and approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
7. Before the Board was a Discussion of Employee Health Insurance
Premium Modifications.
Mike Viegas said he just learned of some the available options late last week,
and present the Commissioners with backup information at this time. He
explained some of the possible modifications, which would result in a savings
to the County. He indicated the agent and Administrators West agree this
would be a good move. The renewal date is August 1.
The Board asked that this discussion be continued at the Administrative Liaison
meeting later in the day so they would have an opportunity to read over the
information.
8. Before the Board was a Discussion and Consideration of the Appointment
of a Member of the Deschutes County Board of Commissioners to the
Managing Board of the Sunriver Service District, per the Formation
Documents.
Chair DeWolf asked if Mike Maier would like to be the designated
representative; and Mr. Maier agreed.
Minutes of Board of Commissioners' Work Session Monday, July 22, 2002
Page 3 of 5 Pages
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
9. ADDITIONS TO THE AGENDA:
A. Before the Board was Consideration of Chair Signature of a Mental Health
Contract with the Department of Human Services.
Gary Smith explained that this contract was just faxed to the Board's office
today, and the State requires signature before August 1. The contract is meant
to replace the amendment that expired on July 1 for alcohol and drug evaluation
services.
DEWOLF: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
B. Before the Board was Consideration of Chair Signature of a Contract with
the Department of Human Services.
Dan Peddycord said that this contract was just faxed into the Board's Office
today. It is a replacement contract for one that expired on July 1, and covers the
cost of a full-time nurse for the family support team.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, July 22, 2002
Page 4 of 5 Pages
Note: Since all agenda items were addressed at today's meeting, the regular meeting
of the Board scheduled for Wednesday was cancelled.
Being no further items brought before the Board, Chair Tom De Wolf adjourned the
meeting at 10:45 a.m.
DATED this 291h Day of July 2002 for the Deschutes County Board of
Commissioners.
ATTEST
IaA-i rte&
Recording Secretary 4
Minutes of -Board of Commissioners' Work Session
Page 5 of 5 Pages
Tom De"f, Chair
is R. Luke, e
Ptic6el A Daly, CAmissioner
Monday, July 22, 2002