2002-1104-Minutes for Meeting August 05,2002 Recorded 8/13/2002I-- - - - -- - - - r -j
COUNTY OFFICIAL
MARYSUE
" SPENHOLLOW, COUNTYRCLERKS CJ X002.1104
COMMISSIONERS' JOURNAL
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DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.or
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, AUGUST 5, 2002
Present were Commissioners Tom De Wolf, Dennis R. Luke and Michael M. Daly.
Also present was County Administrator Mike Maier; Susan Ross, Commissioners'
Office; and Rick Isham, Legal Counsel.
The meeting began at 1: 30 p.m.
A Discussion of Exhaust Pipes at the Human Services Building.
Mike Maier explained that there have been complaints regarding the
appearance of the exhaust pipes at the Human Services Building. Rick Isham
recommended that the County hire Robert Hyde to coordinate a fix, as it needs
to be addressed. This was not submitted for review, and may be against the
CC&R's of the area.
Commissioner Luke explained that the previous configuration caused an air
inversion, resulting in complaints from the employees using the building.
Commissioner Daly asked why the architect and builder are not being held
responsible. Mr. Isham said that there is only a one-year period of time to
bring action against the architect or engineer. Commissioner DeWolf
emphasized the only way to address this situation is to have Hyde do a
proposal.
Minutes of Administrative Liaison Page 1 of 3 Pages
Monday, August 5, 2002
2. Discussion of a Proposed Policy regarding the Formation of the Audit
Committee.
A brief discussion took place regarding the makeup of the Audit Committee, as
to whether to advertise or to ask individuals with the proper expertise to join
the committee. The proposed adoption of the policy will be on the agenda for
the Board's regular meeting on August 7.
3. Discussion regarding Federal Lobbying.
Commissioner DeWolf explained that at the National Association of Counties'
conference, he spoke with various individuals about federal lobbying for grant
funds, and gathered lots of information on this topic. He was advised that for
the most part, counties or consortiums of counties receiving federal grant
dollars spend about $1 for every $10 brought in as a result.
He emphasized that funding from the State is becoming increasingly difficult
to obtain. He proposed that the County have Ball Janik, Attorneys, speak with
the Board about lobbying, since Ball Janik has a large presence in Washington,
D.C. and is very involved in the lobbying process. He said he would contact
Nancy Craven of the local Ball Janik office to discuss this issue with her.
4. Discussion regarding the sharing of equipment between County
departments.
A brief discussion took place regarding the sharing of equipment between
departments so as to avoid having departments purchase their own equipment
for occasional use. Bonnie Baker will obtain a list of equipment from the
Finance Department and develop a sign -out sheet for use when equipment is to
be borrowed.
5. Discussion regarding an appointment to the COCIB.
Susan Ross said that Clyde Stryker has asked to become an alternate member to
the Central Oregon Community Investment Board. He has the support of
various individuals and groups, and appears to be very qualified.
Commissioner DeWolf concurred, and asked that this be placed on the agenda
for the regular Board meeting of August 7.
Minutes of Administrative Liaison Page 2 of 3 Pages
Monday, August 5, 2002
Being no further items brought before the group, the meeting adjourned at 3:10
p.m.
DATED this 5t'' Day of August 2002 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
Minutes of Administrative Liaison
Monday, August 5, 2002
Tom DeWolf, Chair
ennis R. Luke, o issioner
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Mi hael M. Daly, C missioner
Page 3 of 3 Pages